Judith Mason Email & Phone Number

San Francisco, California, United States

• Provide 5-star, high-touch service for events of various sizes and types as part of San Francisco's premier catering company.• Skilled in coordinating with staff, managing time efficiently, and maintaining a professional demeanor under pressure.• Demonstrate strong communication skills, attention to detail, and a commitment to delivering an outstanding guest experience.

Pacifica, California, United States

● Anticipated the CEOs needs by observing current and upcoming projects and producing documentation, communications, and other tools in advance.● Managed administrative operations including calendaring, meetings, communications strategies, project management, scheduling, and budgeting.● Supported the CEO in all aspects of creating and executing the Elevate Bankers Conference, an executive conference focused on regulatory compliance education for small bank C-Suite attendees.

Mountain View, California, United States

• Orchestrated and oversaw initiatives about employee volunteerism, encompassing the development of a web-based Team Guide dedicated to volunteer activities. Spearheaded the creation of foundational templates, conducted comprehensive research to identify nonprofit partners, established layout structures and guidelines, and executed the subsequent rollout.• Program-managed the conception and execution of a virtual We Care & Give Back End of Year Celebration for a cohort of 50 Intuit employees. This involved the meticulous construction and implementation of a run-of-show, script development, invitation coordination, issuance of certificates of completion, and the integration of engaging interactive games.• Maintained and managed volunteer tools and calendars to ensure streamlined and efficient coordination of volunteer activities.

Remote

• Directed and executed weekly Zoom-based onboarding sessions for newly onboarded employees spanning North America. Collaborated closely with the IT team to develop comprehensive plans, orchestrate speaker and subject matter expert participation, and adeptly facilitate the onboarding sessions.

Same company as above. Job ended due to COVID.

San Carlos, California, United States

● Served executive clients from director to C-level in planning, organizing, and executing internal and external events including travel, scheduling, requirements definition, research, and budgeting.● Primary liaison for high-touch executive events from 10–75 people. Ideated theme, sourced locations, managed registration, rooming lists, vendors, all logistics, and hospitality.● Organized, managed, and facilitated client meetings. Oversaw the development of agendas, material preparation, and followed up with for recap of meeting. ● Provided ongoing reports that focused on customer acquisition, speaker engagement, vendor and attendee interactions, and post-show alignment with event goals, and KPIs.

● Orchestrated a series of breakout executive meetings for the Salesforce Dreamforce Executive Program at the Presidio and social events at Four Seasons San Francisco for 100 top US executives. Collaborated with internal client on signage, custom menus, custom room sets, and giveaways. Responsible for all pre, onsite and post event logistics. Managed 6 external vendors for on-time and on-budget delivery.● Organized and lead the planning of the Ascent IoT CEO tech conference for 300 high tech executives with 9 sponsors. Responsible for all logistics including registration, food and beverage, audio visual, staffing, and vendor management. Developed process and procedures that laid out duties, escalation plan and all documents needed to ensure a successful event.

● Collaborated cross-functionally with C-level officers and board members to develop and implement strategic events plans; managed event budgets, selected and secured venues, identified and secured speakers, negotiated agreements with event vendors, and created and managed schedules.● Oversaw planning, logistics, and execution of 5+ multi-day conferences, training institutes, and special events annually with a total budget of $2.75M and serving 1,200+ attendees apiece. ● Produced quarterly Governance Council meetings entailing intricate coordination of 75+ sessions daily, requiring tailored room layouts for each session and coordination with VIP guests and speakers. ● Coordinated strategic partnership between CTA leadership and Stanford University, project-managing execution of multi-site planning sessions on the implementation of Common Core curriculum.

International Marketing Studies

Continuing Education