The Monitoring Agent continues its collaboration with the NPHCDA to enhance vaccination rollout performance across key risk areas by providing hands-on support. MA experts work closely with sub-national officers to identify and resolve risks, shifting from risk identification to active monitoring and mitigation. My objective is to support mechanisms covering supply chain risks, procurement, cash fiduciary, and program management, working with senior and junior experts to achieve key milestones. This effort aligns with Gavi’s financial and programmatic oversight objectives in Nigeria, in collaboration with Gavi Alliance Partners and the NPHCDA.- Oversee supply chain risk management for COVID-19/RI vaccine rollout, contributing to the efficient management practices of NPHCDA/SPHCDA in the South-South region.- Supervise the Junior Supply Chain Expert to meet agreed deliverables.- Support state-level risk monitoring in areas such as vaccine distribution planning, storage, transportation, preventive maintenance, healthcare waste management, VLMIS, and coordination with supply chain TWGs.- Ensure proper structures for healthcare waste management, reverse logistics of vaccination-generated waste, and effective vaccine traceability.- Facilitate the integration of COVID-19 efforts into routine immunization and primary healthcare services to boost vaccination uptake.- Oversee daily warehouse operations, including receiving, storing, and dispatching supplies, while ensuring safety and cleanliness in collaboration with State Cold Chain Officers.- Conduct regular stock checks, maintain accurate inventory records, and monitor inventory levels at LGAs using Open LMIS to prevent discrepancies.- Manage supply distribution to project sites and coordinate with transportation providers for timely deliveries.- Maintain precise inventory records and prepare reports on stock levels and warehouse activities, providing insights for process improvements.

• Ensure the procurement process strictly follows DAI’s and the client’s rules and regulations; • Maintain a file system for procurement to allow for efficient documentation and process audits and maintain the privacy of grantees and vendors; • Maintain files, including: proposal, evaluation, award documents, official contracts and correspondence of all procurement, following policy and local law; • Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurement, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency; • Prepare requests for quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees; • Work with vendors of goods and services to ensure quality; • Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency;• Participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations; • Process procurement according to rules and regulations; • Maintain strict control of budgets, and financial expenditures; • Coordinate delivery logistics with program team and/or grantees to obtain the required permits including, such as delivery receipts; • Communicate all delivery schedules corresponding to grant and operations procurement, including the projection of related expenses and verify deliveries are complete and timely; and • Assist in other financial duties assigned by the Finance and Administration Manager that are consistent with overall focus of position.

• Maintains petty cash and making petty cash payments• Makes payments to workshop participants (including travel and meals refunds) as designated by the supervisor• Maintains financial management files for grants and ensures audit trail for all necessary grant documentations for Rivers state Grantees• Works with the grants management team and PIND accountant to request and process timely advances to grantees• Ensures timely financial review of Grantees’ liquidations in compliance with RTI financial management policies and PIND financial requirements• Maintains monthly softcopy and hardcopy files for Grantees’ financial liquidations • Reviews financial proposals from local NGOs/CBOs, provides input for negotiation of grants budgets• Monitors all grant expenses in relations to approved Budgets and applicable Policies, provides feedback to grantees and to LEAD grants management team about the findings • Provides to LEAD grants management team monthly updates on grants implementation financial status• Provides assistance to technical team in communications with grantees and logistics related to the grants program• Provides assistance, as requested, to support grants performance and build capacity of local Partners & Grantees• Fulfills other responsibilities related to finance and grants financial management and administration that may be required

Monitoring and Evaluation

 ● Manage Budget, Payments, Accounting, Procurement, Human Resources and Risk management functions of the Office.● Provided supports in the preparation and implementation of the programmes developed out of the Office’s strategic plan.● Ensured effective coordination, organizing and implementation of administrative task at various levels.● Prepared and develop reports, budget and work programmes related to the functioning of the Office;● Provide support to develop resource mobilization strategy with stakeholder’s coordination.● Manage and supervise employees under my supervision with regard to organization and performance evaluation.● Conduct complex analysis and generate accurate reports in a timely manner for the State and home Office for RTI’s internal use.● Perform Human Resource management functions.● Coordinate and manage all the activities of the procurement function within the Office.● Liaise with the various Departments/Units of the Commission for coordination and alignment purposes;● Actively contribute in the development of strategies, policies, programmes and plans.● Monitor and manage inventory of office supplies; order and distribute office supplies as necessary● Prepare payments and ensure timely approval and payment● Responsible for petty cash disbursement and ensure proper reconciliation and replenishment.

• • Under the guidance of the State Technical Manager and with input from technical staff prepares monthly Cash Management Requests for financing project activities• Maintains petty cash and making petty cash payments• Makes payments to workshop participants (including travel and meals refunds) as designated by the supervisor• Maintains financial management files for grants and ensures audit trail for all necessary grant documentations for Rivers state Grantees• Works with the grants management team and PIND accountant to request and process timely advances to grantees• Ensures timely financial review of Grantees’ liquidations in compliance with RTI financial management policies and PIND financial requirements• Maintains monthly softcopy and hardcopy files for Grantees’ financial liquidations • Reviews financial proposals from local NGOs/CBOs, provides input for negotiation of grants budgets• Monitors all grant expenses in relations to approved Budgets and applicable Policies, provides feedback to grantees and to LEAD grants management team about the findings • Provides to LEAD grants management team monthly updates on grants implementation financial status• Provides assistance to technical team in communications with grantees and logistics related to the grants program• Provides assistance, as requested, to support grants performance and build capacity of local Partners & Grantees• Fulfills other responsibilities related to finance and grants financial management and administration that may be required.