Judith Ramirez Email & Phone Number

Review Benefit Cosmetics artwork and copy/ text for all cosmetic, skincare and fragrance packaging, to ensure it meets international regulatory requirements and registration.Review translations and send out to international translator contacts for confirmation, when needed. Upload confirmed translations for artists to add to artwork.Enter and upload final approved artwork into Livelink for LVMH (parent company), to use for international registration.Register cosmetic, fragrance and skincare products with the California Safe Cosmetic Program and the FDA Voluntary Cosmetic Registration Program.Administer, assist in research, and provide answers for customer/product inquiries received from the online store, cosmetic websites, by phone and retailers of our products.Work with the department manager to draft and update the department’s Standard Operating Procedures.Maintain and update the department’s project milestones using Accolade.Assisted with NUDE skincare, a sister-brand, in reviewing artwork for packaging, to ensure it met international regulatory requirements and registration.

San Francisco Bay Area

Coordinated department workflow, including maintaining department files, prepared check and wire requests, prepared and submitted expense reports for the Israel Center Director, Arts and Culture Director, and department staff.Scheduled and coordinated meetings for numerous committees and groups, which included location set-up, catering, conference calls and audio visuals.Administered a teen travel savings program, which included over 1300 student participants, communicating with parents/ guardians about the program, working with participating local synagogues, and acted as a liason with a partnered bank in managing a database and accounting.Provided budget supervision and guidance to program managers of all Israel Center projects. Also, acted as the Israel Center contact and liaison person to Accounting and Finance departments, providing information and support to the Israel Center Director.Managed web based marketing for the Israel Center which included compiling, editing and writing the weekly Israel Center newsletter, updated the company's Israeli event calendar, managing the Facebook and Twitter accounts, and updating the mailing lists.Liason for trouble-shooting all office machines, including copy/ fax machine, staff computers and printers.

Santa Clara, Ca

Executive Administrative Assistant to the CEO of the company.Performed daily clerical tasks for the CEO such as filing, copying, faxing and scanning documents, and replying to correspondence for CEO.Prepared and managed meeting schedules for the CEO and Executive staff.Prepared travel arrangements for CEO, Executive staff and IT consultants.Team leader of the Accounts Receivable department, which included tasks as billing customers and following up with collections emails and calls.Deposited and applied customer payments in Quickbooks and reported AR to the bank on a daily basis.Worked with CEO in assembling proposals and Power Point presentations to present to clients.Assisted with light IT tasks for the office.Coordinated the daily managing and maintenance of the office, of a staff of 8.

South San Francisco, Ca

Provided administrative support to a staff of 15-20 which included the Corporate Staff Accountants.Performed daily clerical tasks for the Corporate Accounting Department, such as filing, copying, faxing and scanning documents.Provided copies of journal entry support, invoice support, and tax support to accountants for monthly financial closes. Organized and maintained the upkeep of monthly journal entries after each closing.Assembled and distributed the monthly financial statement reports to all corporate management and division management.Assembled and distributed the monthly operating results reports to all corporate management, accountants and division management.Coordinated scheduling and preparation of monthly department meetings.Scheduled and maintained the calendar for the Assistant Controller and Accounting Department.Assisted and prepared travel arrangements for Assistant Controller and Senior Accounting Manager.Coordinated and prepared special events such as in-office lunch events and quarter end celebrations.