Judy Anthony Email & Phone Number

Onboarding new employees & new hire orientation; process expense reports, make travel arrangements, update crew lists, weekly payroll entry, process monthly invoices, misc SAP entries.

Lowell, Ma

Schedule and confirm customer appointments, Prepare estimates, order materials and schedule delivery of stock as needed, prepare invoices, file misc paperwork.

Billerica, Ma

Provide Admin support for Facilities Dept.

Cambridge, Ma

Provided direct support to the Sr. VP, Technical Operations & Network Excellence, add'l support for the Sr. VP of Biologics External Supply: Technical Operations and Director, Supply Chain. Additional responsibilities include global support for the teams, onboarding and event planning.

Waltham, Ma

Provided administrative support for the VP of Marketing and staff. Managed calendars and organized meetings. Coordinated all aspects of travel (domestic and international). Created and processed expense reports, purchase requisitions and invoices as needed. (SAP)

Woburn, Ma

Provide Exec. admin support to the VP, of IT & staff members. Add'l support for employees and consultants. Other duties involve office mgmt., vendor interaction and onboarding new employees. Additional responsibilities included: created and reviewed expense reports, calendar management, event planning, coordinated all aspects of travel; domestic and international.

Lowell, Ma

Duties included: Accessing patient info. via Meditech, pulling patient charts, misc filing, scheduling/confirming patient appts., patient referrals, mail distribution, answering phones, message retrieval. Forwarding messages to dr's in a timely fashion.

Waltham, Ma

Supported the President of Global Services. Coordinated executive schedules, updated and maintained calendars. Arranged travel both domestic and international. Reconciled AMEX statements and created expense reports. Processed invoices.Special projects involving event calendar updates and miscellaneous HR projects.Managed confidential and sensitive information relative to employee reviews

Greater Boston Area

Provided support to the COO, Investment Management.Coordinated executives meetings, updated and maintained calendars. Scheduled travel arrangements both domestic and international. Arranged transportation and lodging.Created expense reports. Monthly AMEX reconciliation

Supported Vice President, Corporate Marketing, VP Worlwide Public & Analyst Relations, Director, Social Media, VP, Partner Enablement. Backup support for CMO. Scheduled and organized a wide range of administrative and executive support related tasks.Tasks required interaction with internal and external executives and assistants, as well as Public Relations and Advertising agencies; coordinating a variety of meetings. Answered and screened calls responding in a timely manner.Extensive calendar management. Scheduled travel arrangements, transportation and lodging (domestic & international). Visa requests if needed. Created expense reports and reconciled AMEX statements.Event planning and management; logistics, contracts & vendor negotiation.Worked proactively with facilities to creating plans for office space requirements and moves as needed.Entered, processed and tracked purchase requisitions. (ORACLE and Peoplesoft)Human Resources Associate (2005-2007) Responsibilities included on boarding for all new employees; offer letters and new hire packets, processing new hire paperwork and database entry (Peoplesoft).Processed all data relative to compensation, severance, medical and personal leaves of absence, address changes, supervisor changes and bonuses.Additional data entry activities included job change activity and terminations.Recognized and safeguarded confidential information; maintained employee files.Monthly audit for Sarbanes Oxley ensuring all transactions had proper approval and necessary backup. Assisted recruiters and senior management regarding offers and other miscellaneous personnel transactions.Opened, closed and tracked employee and purchase requisitions.

Greater Boston Area

Provided administrative support to the facilities manager, logistics, marketing and Human resources organizations.Job responsibilities included preparing purchase requisitions. Ensuring accurate vendor information. Data entry of new supplier information for all new vendors for purchasing approval. Follow up as needed regarding invoices and maintained all vendor files. Prepared monthly report tracking all facilities work requests. Assisted logistics team with airway bills and bills of lading as needed. Assisted Marketing team in preparation of trade shows and customer visits.

Provided administrative support for the Vice President of Information Services as well as direct reports. Job duties similar to those below.Provided administrative support for the General Manager and Vice President of Product Management & Carrier Packet as well as their direct reports. Managed and update calendars, coordinated meetings & scheduled skip level reviews. Maintained confidentiality regarding bonuses/salary & other sensitive personnel information. Planned several offsite meetings as well as involvement in coordinating logistics for worldwide events such as sales meetings, Inform 99 & Worldwide Users Group. Worked closely with other executive administrative assistants throughout the company, including the Executive briefing center. Managed and coordinated all aspects of travel arrangements, submitted expense vouchers, generated and tracked purchase requisitions. Provided support for other organizations such as marketing, human resources and finance acting as a focal point of contact.

Responsibilities included: management and tracking or all projects in the Marketing Development group, ongoing communications and updates with project managers. Responsible for data entry and tracking purchase requisitions and budget information, scheduled teleconferences and travel arrangements, maintained listing of worldwide consulting events, contract management and negotiation for contracted consulting services (IDC, Gartner, Forrester, etc). Other duties included writing miscellaneous correspondence and involvement/coordination of direct mail campaigns & employee opinion surveys.

Diversified administrative support for the General Manager, his direct reports and other individuals within the sales and marketing/customer service organization. Duties included typing miscellaneous correspondence, creating organizational charts as well as keeping them up to date, preparing and formatting presentations, data entry, vacation tracking, scheduled meetings and travel arrangements. Other tasks included; responsibility for the resolution and escalation of various customer issues and complaints. Generated and tracked purchase requisitions.

Diversified administrative support relative to recruiting and maintaining personnel records. Reviewed documentation to insure accuracy and completeness. Provided prompt and efficient support facilitating information and various payroll and benefits issues. Received and processed all additional and replacement employee requisitions, published and distributed current job listings/openings. Administered employee opinion surveys, gathered and prepared statistical information in the form of graphs and charts. Maintained employee files, processed all new hires and terminations, responsible for vacation tracking. Entered HR as Clerk I; promoted to Clerk II (4/84); promoted to Personnel Assistant (4/85). Provided secretarial support for the Course Development Manager and (8) staff members, including additional support for training/educational instructors. Processed and maintained personnel transactions, employee records and reviews. Coordinated and scheduled meetings/conference calls and travel arrangements.

Associates, Business Management; Marketing

Education record