Judy Despian

Judy Despian Email and Phone Number

Executive and Personal Assistant | Finance Administrator @ Rapid Building Solutions, LLC
Winter Park, FL, US
Judy Despian's Location
Winter Park, Florida, United States, United States
Judy Despian's Contact Details

Judy Despian phone numbers

About Judy Despian

At Spraggins Inc., my role as an Executive Assistant extends beyond traditional administrative tasks to being a linchpin in ensuring the CEO's strategic vision is executed with precision. With a focus on office administration and fluency in English and Spanish, my day-to-day involves managing executive communications and interfacing with clients, which supports the company's commitment to excellence in the builder supply industry.My expertise in customer relationship management (CRM) has been pivotal in fostering robust industry partnerships. This, combined with my certification as a Notary Public, enables me to handle sensitive information with discretion. The ability to organize and prioritize a multitude of tasks, from scheduling to overseeing project timelines for new office constructions, demonstrates my dedication to facilitating our team’s success and maintaining strong client relationships._______________________________________________________________________________Key Search Words: Advanced Calendar Scheduling; Customer Service; Technical - Microsoft Office Suite – MS Word, Excel, PowerPoint and Outlook, Google Docs; photocopying equipment, data entry; Web browser software – Google Chrome, Firefox, Adobe Systems - Adobe Acrobat Pro. Multi-line telephones; Web conferencing software – Webex, Zoom, MS Teams; Presentation equipment - LCD video projectors; video conferencing equipment; Executive Assistant; Secretary; C-Level; C-Suite; executive support; team player; team support; solutions-oriented; correspondence; report creation; meeting and event planning and coordination; document management and retrieval; meeting and travel arrangements; expense reporting; organizational skills, prioritize work and multi-task; fast-paced environment. Attention to detail; works well under pressure; good judgment & decision-making abilities; able to resolve issues; highly intuitive and adaptable; Adaptable, Confident, Astute.

Judy Despian's Current Company Details
Rapid Building Solutions, LLC

Rapid Building Solutions, Llc

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Executive and Personal Assistant | Finance Administrator
Winter Park, FL, US
Employees:
52
Judy Despian Work Experience Details
  • Rapid Building Solutions, Llc
    Executive And Personal Assistant | Finance Administrator
    Rapid Building Solutions, Llc
    Winter Park, Fl, Us
  • Spraggins Inc.
    Executive Assistant To Chief Executive Officer
    Spraggins Inc. Apr 2021 - Present
    Orlando, Fl, Us
    • Assist the CEO: Provide comprehensive administrative support, including daily tasks, strategic planning, and vision development for 1 CEO.• Calendar Management: Manage calendars for 1 CEO and 3 C-suite executives, scheduling 10-15 appointments per week.• Communication Management: Screen 25+ calls and respond to 50+ emails weekly, managing communications for 4 executives and maintaining a contact list of 100+ entries.• Office Management: Oversee office operations, ensuring 100% organizational efficiency, and develop communication protocols while managing inventory for 25+ office items.• Confidential Information Management: Organize and prioritize confidential information daily, ensuring 100% follow-up on action items, while upholding strict confidentiality and professionalism.
  • Dnf Medical Centers
    Executive Assistant
    Dnf Medical Centers May 2020 - Apr 2021
    • Executive Assistance: Supported 3 executives (Chief Operations Officer, Vice President of Operations, and Practice Administrator) with daily administrative duties.• Communication Management: Managed communications for 3 executives, handling 25+ calls and responding to 100+ emails weekly, while interfacing with 20+ clients.• Financial Management: Conducted weekly bank deposits and balanced 5 financial accounts, ensuring accuracy and compliance.• Meeting Coordination: Prepared reports for 4 weekly and 12 monthly meetings, created detailed agendas, and recorded minutes for all meetings.• Scheduling and Project Management: Managed the calendars for 3 executives, scheduled 10-15 appointments weekly, tracked and maintained project schedules for the construction of new offices, and oversaw operations across 6 office locations as the company expanded
  • Prohealth Medical, Inc.
    Executive Assistant
    Prohealth Medical, Inc. Jan 2019 - May 2020
    • Executive Assistance: Supported 4 senior executives (President/CEO, Vice President of Operations, Executive Vice President of Finance, and Vice President of Human Resources) with daily administrative duties.• Relationship Management: Maintained effective relationships between the President, executives, and 100+ employees, fostering a positive company image.• Calendar and Expense Management: Managed 8 Outlook calendars, scheduled 30-40 appointments weekly, completed 15-20 expense reports monthly, and composed/prepared 25+ pieces of correspondence.•Travel Coordination: Arranged complex and detailed travel plans, including 2-5 trips per month, prepared itineraries and agendas, and created documents and PowerPoint presentations for meetings, capturing minutes during 5-10 meetings monthly.
  • Maudlin International Truck & Trailer
    Sales Administrator-Contractor
    Maudlin International Truck & Trailer Sep 2018 - Jan 2019
    Nashville, Tn, Us
  • Dynamic Attractions
    Executive Assistant
    Dynamic Attractions Dec 2015 - Aug 2018
  • Oceaneering
    Office Coordinator
    Oceaneering Jun 2014 - Nov 2015
    Houston, Texas, Us
  • Oceaneering
    Executive Administrative Assistant
    Oceaneering Apr 2013 - Jun 2014
    Houston, Texas, Us
  • Jetblue Airways
    Executive Assistant Administrative
    Jetblue Airways Jun 2011 - Feb 2013
    Long Island City, New York, Us
  • Lockheed Martin Corp.
    Administrative Assistant Iii
    Lockheed Martin Corp. Aug 2010 - Jun 2011
    Bethesda, Md, Us
  • First Friends Child Care Facility
    Administrative Assistant
    First Friends Child Care Facility Nov 2009 - Aug 2010
  • Skadden, Arps
    Administrative Legal Secretary
    Skadden, Arps May 2002 - Jan 2009
  • Cantor Fitzgerald Securities
    Administrative Legal Secretary
    Cantor Fitzgerald Securities Apr 1997 - Feb 2002
  • Gelmart Industries
    Administrative Assistant
    Gelmart Industries Oct 1995 - Dec 1996
  • Donna Karan
    Administrative Assistant
    Donna Karan Apr 1994 - Aug 1995
    Us
  • Calvin Klein New
    Receptionist/Secretary
    Calvin Klein New Sep 1992 - Nov 1993

Judy Despian Skills

Leadership Process Scheduler Team Building Travel Management Powerpoint Sharepoint Meeting Scheduling Skilled Multi Tasker Expenses Sales Data Entry Event Planning Spreadsheets Vendor Management Office Administration System Administration Visio Customer Relationship Management Administrative Assistants Quality Assurance Fundraising Gatekeeper Outlook Heavy Calendaring Microsoft Office Relationship Building Risk Management Microsoft Excel Coordinate Meetings Microsoft Applications Document Management Training Editing Microsoft Outlook Time Management Policy Customer Service Project Planning Travel Attention To Detail Management Special Events Coordination Multilingual Written Communication Meeting Minutes Organizational Skills Analysis Databases

Judy Despian Education Details

  • Baruch College
    Baruch College
    Business Finance
  • Our Lady Of Perpetual Help
    Our Lady Of Perpetual Help
    Business/Secretarial Courses

Frequently Asked Questions about Judy Despian

What company does Judy Despian work for?

Judy Despian works for Rapid Building Solutions, Llc

What is Judy Despian's role at the current company?

Judy Despian's current role is Executive and Personal Assistant | Finance Administrator.

What is Judy Despian's email address?

Judy Despian's email address is ri****@****aol.com

What is Judy Despian's direct phone number?

Judy Despian's direct phone number is (407) 240*****

What schools did Judy Despian attend?

Judy Despian attended Baruch College, Our Lady Of Perpetual Help.

What skills is Judy Despian known for?

Judy Despian has skills like Leadership, Process Scheduler, Team Building, Travel Management, Powerpoint, Sharepoint, Meeting Scheduling, Skilled Multi Tasker, Expenses, Sales, Data Entry, Event Planning.

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