 Coordinates CIO’s commitments appropriately maximizing time efficiency to allow for decision/desk time. Prepares meeting agendas, action minutes, and arranges a facility when CIO chairs meetings. Performs the coordination and management of moderately complex proposals, contracts and purchase orders. Prepare invoices, reports, memos, letters, financial statements and other documents using Microsoft Office software. Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution. Acts as a liaison with Finance to maintain budgets for all projects within the organization. Works closely with vendors to ensure invoices were quoted, organized and categorized correctly. Creates and sets up accounts for new vendors for billing purposes. Maintains, manages, and reviews operational and capital contracts before sending to legal. Oversees organization wide inventory on paging operations, personal computers, and printers and replaces accordingly. Sustains inventory list for all capital equipment ordered through the IS department.