MRO/PURCHASING COORDINATOR: purchasing and receiving MRO and maintenance expense items through JD Edwards based Unity and Oracle based Fusion programs. MRO free issue inventory management, issuing RFQ’s and evaluating supplier pricing for stock items, performing MRO spot count and inventory adjustments, contact vendors to follow up late purchase order deliveries, forklift operation. Inventory item add/change and new vendor requests.FRONT DESK/RECEPTION: SUPERVISOR: DAWN BURNETTMail retrieval, mail distribution, answering multiline phone system, reception duties, scanned guard sheets, office supplies organization, distributed faxes, creation of flyers and Power Point slides, created and sent weekly travel schedule. Accounts payable duties: matched invoices to receiving paperwork, vendor code invoices, invoice bar code removal, prepared invoices for scanning, mailed invoices to corporate office for payment, scanned Fusion non-stock invoices, contacted vendors for open invoices, researched purchase orders and matched with appropriate invoice, vendor information requests.

Participate in the administration of municipal elections, including preparation and distribution of ballots. Record and edit the minutes of meetings, then distribute them to appropriate officials and staff members. Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents. Issue public notification of all official activities and meetings. Maintain and update municipal codes. Prepare meeting agendas and packets of related information. Prepare ordinances, resolutions, and proclamations so that they can be executed, recorded, archived, and distributed. Respond to requests for information from the public, other municipalities, state officials, and state and federal legislative offices. Maintain fiscal records and accounts. Perform budgeting duties, including assisting in budget preparation, expenditure review, and budget administration. Perform general office duties, typing and proofreading correspondence, distributing and filing official forms, and scheduling appointments. Research information in the municipal archives upon request of public officials and private citizens. Perform contract administration duties, assisting with bid openings and the awarding of contracts. Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, and priorities. Represent municipality at community events, and serve as liaisons on community committees. Serve as a notary. Issue various permits and licenses, and fee collection. Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators. Created and maintained the Village Storm water Plan and reports. Completed yearly bond compliance. Provide clerical assistance to police department and maintain Village website and Facebook page.

Responsible for initial intake and orientation paper work for all clients. Prepared client files. Administered and graded academic, cognitive and job skill tests to clients, instructed clients on proper resume writing, cover letter writing and interview skills, job coaching and order office supplies. Assisted teaching computer literacy. Observed client behavior in employment setting and documented skills and behaviors. Administrative assistant duties, generate demographic and outcome statistical analysis reports.