Julia Stewart-Stackhaus Email & Phone Number

Atlanta Metropolitan Area

COORDINATE AND MANAGECoordinates multiple aspects of clinical trials ensuring regulatory document management, data submission compliance, and IRB submissions meet all standards. Keeps internal data tracking systems up-to-date. Provides superior service to principle investigators and clinical research coordinators within scope of responsibilities.ORGANIZE AND DEVELOPOrganizing, edits, produces and disseminates documents and materials drawn from single or multiple sources, monitoring standards for quality and project timelines. Develops and maintains study related documents, organizational files, study records, and data systems. Maintains sections of the project’s member website, portal, and Management Information System (MIS) utilities. Creates and tracks action items and communicates with the project team and web/database developers to complete site related web-based module updates.PROJECT MANAGEMENT AND TRACKINGAssists in preparation, tracking and organization of reports related to monitoring visits, site visits and client reports. Assist with research and develops technical scientific materials, as needed. Performs additional duties, as required. Assists in planning and organizing project team meetings and team functions. Will develop, review and finalize meeting minutes and follow up on action items as needed.

School Of Chemistry And Biochemistry

Coordinate proposal preparation and submission (data collection, tracking of statistical information, routing, editing).Compile information, confer with appropriate staff and prepare drafts of correspondence and reports.Process check requests including support documentation. Coordinate monthly purchases statement reconciliation. Enter purchase orders through accounting system.Assist PI's regarding interpretation and application of administrative policies and procedures .Liaise with financial office in coordinating oversight of sponsored project activity.Coordinate hiring process for assigned group by assembling personnel forms and arranging transportation and accommodation for new employees.Coordinate and participate in visits, meetings, seminars and video conferences.Maintain faculty calendars. Prepare and update faculty CVs and bio-sketches; update faculty members' database.Perform other related duties as assigned.

School Of Mechanical Engineering

COMPILE, ORGANIZE and ANALYZE DATACompile and analyze monthly financial statements; process and reconcile accountsreceivable and payable. Verify and process payments, invoices, journal vouchers,employee reimbursements, and statements to maintain accuracy and resolve problems. Prepare reports utilizing Positive Pay Systems and match PO's with invoices to ensure accuracy.ORIGINATE AND PROCESS CORRESPONDENCEDraft reports, interpret data and provide recommendations based on specific needs. Prepare and proofread reports, letters, memoranda, correspondence, resolutions, and ordinances. Maintain a calendar of activities, meetings and special events. DEVELOP AND MAINTAIN DATABASES AND RECORDS MANAGEMENT SYSTEMSManage files effectively by classifying, identifying, and storing records to ensure vital information is well protected and secure. Enforce policies and practices regarding creation, maintenance, and disposal of records to meet regulatory compliance, reduce litigation risks, and ensure time sensitive documents meet proper standards and codes. Coordinate of provide internal and external access to the records keeping in view of data privacy and business and data confidentiality.

Greater Atlanta Area

CONNECT WITH CUSTOMERSI deliver outstanding customer service via phone and create an experience where customers know they have been heard, understood, feel valued, and important. I accomplish connecting with customers by effectively listening, quickly identifying, and owning customer issues to assist them in making quality decisions.MULTI TASK AND INTERACT WITH GLOBALLY DIVERSE CUSTOMERS /COLLEAGUESI consistently sell a range of travel related services, including car rentals and credit card vendor partner products while exercising patience, flexibility, and respect to the cultural norms, unforeseen circumstances, and life events of customers all over the world.ACTIVELY SEARCH FOR SOLUTIONS TO PROBLEMSI demonstrate strong verbal and written communication skills with a professional attitude. I exhibit excellent resilience in stressful situations and flexibility in a fast-paced environment. I learn and react quickly while understanding and adhering to all Delta and U.S. Department of Transportation (DOT) compliance requirements.

Clinical Research Center

PARTICIPATE IN SPECIAL PROJECTS, INITIATIVES, AND PREPARE PRESENTATIONSI help coordinate and participate in special events related to various studies throughout the department. I managed the logistics, made arrangements, and established timelines to assist in an event from conception to completion. I write content for the online community and health site of our Health 360x app. I participate in various Health 360x meetings, projects, and workshops for the purpose of providing and receiving information, recording minutes, and supporting the needs of attendees. COORDINATE PROPOSAL PREPARATION AND SUBMISSIONReviewed contracts and modified Subawards in preparation for submission of R-Center, GA CTSA, and CRETD grants. Assisted the research administrator in drafting proposals by gathering supporting documentation, creating checklist to give a clear description and an accurate estimate of cost. INTERPRET AND APPLY ADMINISTRATIVE POLICIES AND PROCEDURES TO PI’S Collaborated with PI’s to ensure the policies and procedures were feasible. Determined the best format of polices for the different studies by coordinating RedCap training sessions for all parties involved in the research. Set deadlines for each policy and procedure to be acknowledged. MANAGE CALENDARS Maintain a calendar of meetings, special events, and conference lines for eight managers along with organizing domestic and international travel for five doctors through Concur travel and expense software to manage calendars, resolve schedule demands, and give adequate preparation for daily activities and meet professional obligations.PREPARE CHECKS, PROCESSES, AND INVOICESOrganize and maintain documents and files of a confidential nature and track budget expenditures using Banner financial management system to complete and reconcile vouchers and expense reports.

COORDINATE OFFICE COMMUNICATIONS AND MEDIA INFORMATIONServed as the primary point of contact and pitched press releases on school matters, such as events, student accomplishments, and community involvement. I forged relationships with various media organizations, placed advertisements in publications like Atlanta Newcomers Guide, and managed social media (Twitter/Facebook). I negotiated favorable terms and pricing agreements with resorts, vendors, caterers, and other service providers for special events to reduce administrative cost. PROVIDE ADMINISTRATIVE SUPPORTDrafted press releases, newsletters, articles, brochures, and answered correspondence as needed to distribute information to target audiences to improve communication and enhance marketing strategies. Conducted research, edited, and proofread internal and external communications. Maintained financial records utilizing Excel. DEVELOP MARKETING STRATEGIES Developed marketing strategies and materials by proactively identifying opportunities of interest. Managed and utilized social media (Twitter, YouTube, Facebook, and LinkedIn). Provided messaging and media related content to coordinate community events to boost Pre-K enrollment and meet financial goals.

Bachelor'S Degree, Journalism / Mass Communication

Activities and Societies: Clark Atlanta Cheerleader

Education record