Julia Eve Sinclair Email & Phone Number

Fort Collins, Co, Us

Fort Collins, Colorado, United States

•Directly supporting CEO and senior leadership team including: •Implementing calendar management system •Coordinating all travel arrangements, conference registration, and itineraries •Manages talent recruitment including, creating and implementing onboarding procedures for all new employees•Reviews and edits contracts•Prepares well-organized and visually appealing presentations and documents•Manages and approves payroll and 401k… Show more •Directly supporting CEO and senior leadership team including: •Implementing calendar management system •Coordinating all travel arrangements, conference registration, and itineraries •Manages talent recruitment including, creating and implementing onboarding procedures for all new employees•Reviews and edits contracts•Prepares well-organized and visually appealing presentations and documents•Manages and approves payroll and 401k contributions•Manages and files Periodical Reports for several entities owned by the CEO•Super user for project management software; managing creation of new work spaces, setting up automations, and assisting in building the set up for each project•Assisted in the opening of a physical office - coordinating with building management, contractors, utilities, and equipment delivery Show less

Broomfield, Colorado, United States

•Supported four senior HR leaders that sit on the HR Leadership Team•Provided calendar management, booked travel arrangements, transportation and ad-hoc administrative request•Managed Travel & Expenses •Assisted in the planning and execution of 120+ person HR retreat•Worked with team and other EAs to lead and support leadership and department meetings and events•Supported team to coordinate budget preparation•Organized business lunches/set up for meetings•Managed… Show more •Supported four senior HR leaders that sit on the HR Leadership Team•Provided calendar management, booked travel arrangements, transportation and ad-hoc administrative request•Managed Travel & Expenses •Assisted in the planning and execution of 120+ person HR retreat•Worked with team and other EAs to lead and support leadership and department meetings and events•Supported team to coordinate budget preparation•Organized business lunches/set up for meetings•Managed Purchase Order Administration•Managed candidate travel and expense reimbursement•Served as backup talent acquisition coordinator interview scheduling, offer letters, event coordination•Coordinated virtual or in person meeting set up for large-scale employee session•Supported the Learning Team by producing digital and paper reports, data entry, and assistance with face-to-face local events.•Managed the coordination of powerpoint documents and formatting•Coordinated of content updates and document uploads into employee self-service tool Show less

Fort Collins, Colorado Area

•Provided comprehensive administrative support for high-level leaders in the company’s Supply Chain department•Drove corporate growth by supporting and building partnerships with over five external partners, and enabling $220M saved or made due to my involvement•Administered event logistical coordination, supporting event teams, and managing budgets•Managed budgets for over 5 groups and saved or created opportunities by establishing standard reporting processes for managers at… Show more •Provided comprehensive administrative support for high-level leaders in the company’s Supply Chain department•Drove corporate growth by supporting and building partnerships with over five external partners, and enabling $220M saved or made due to my involvement•Administered event logistical coordination, supporting event teams, and managing budgets•Managed budgets for over 5 groups and saved or created opportunities by establishing standard reporting processes for managers at >10 levels•Programmed >10 departments within 5 business units, including accountability tracking and external companywide communications•Instituted cohesive and consistent presentation materials for executive business leaders internally and with external partners•Managed the Operations Business Management System, including: Management Reviews, Strategy Planning/Strategic Update Reviews, Business Planning, and Operational Metric and KPI Interlocks•Managed over 6 executive Outlook Calendars, including coordinating budgets, international travel visas, and safety protocols•Established communication for a team of 300+ globally based employees•Promoted and maintained a positive safety culture, including secure and private product warehouses, throughout Covid-19 isolation shutdowns Show less

Fort Collins, Colorado, United States

•Provided interim administrative support to high-level leaders in the company’s Product and Innovation, Business Process, and Supply Chain departments •Planned and executed 1200+ employee Innovation and Product Expo to celebrate company successes and ignite passion for our Brand•Integrated Product Management Review as part of Integrated Business Planning to streamline meetings and coalesce data sharing

Greater New York City Area

•Recruiting Duties •Managed >30 law school registration applications •Prepared on-campus interview (OCI) materials for >10 events •Coordinated >15 on-site and on-campus law school events •Managed onsite applicants' locations and escorted applicants to interviews •Prepared materials for weekly Hiring Committee meetings •Oversaw intern responsibilities and work product•Summer Program Duties: •Coordinated >5 summer associate events •Prepared… Show more •Recruiting Duties •Managed >30 law school registration applications •Prepared on-campus interview (OCI) materials for >10 events •Coordinated >15 on-site and on-campus law school events •Managed onsite applicants' locations and escorted applicants to interviews •Prepared materials for weekly Hiring Committee meetings •Oversaw intern responsibilities and work product•Summer Program Duties: •Coordinated >5 summer associate events •Prepared materials for weekly Summer Program Committee meetings •Tracked over 500 summer associate evaluations •Prepared materials mid-summer and end-of-summer reviews for over 30 summer associates •Scheduled trainings and prepared materials for over 30 Summer Associates Show less

Greater New York City Area

•General Overview •Provided administrative support to the Firm’s Records, eDiscovery, and Conflicts departments •Escalation resolution coordinator for all Operations related issues •Collaborated with over 10 departmental managers and coordinators to compile reports from >15 teams and vendors into comprehensive briefings •Coordinated new hire logistics and assisted with onboarding of Legal Support Department staff •Prepared correspondences and… Show more •General Overview •Provided administrative support to the Firm’s Records, eDiscovery, and Conflicts departments •Escalation resolution coordinator for all Operations related issues •Collaborated with over 10 departmental managers and coordinators to compile reports from >15 teams and vendors into comprehensive briefings •Coordinated new hire logistics and assisted with onboarding of Legal Support Department staff •Prepared correspondences and presentation materials for Director level leaders •Prepared expense reports and made travel arrangements for over >15 employees•eDiscovery Support •Managed sensitive security off-boarding for all departing employees •Functioned as liaison between Vendors and Firm Client Operations and Accounts Payable Departments, resolving billing and payment disputes saving the firm over $1M in late fees •Coordinated key document management, including contracts, forms, and training materials •Compiled and maintained listings of work assigned to departmental members and validated coverage during absences •Scheduled, attended, and documented internal and/or vendor meetings •Engaged in and documented continuous process improvement initiatives •Managed, maintained, and improved department invoicing system and integrated all Vendors •Managed and tracked department staff agendas, on-call schedules, and staffing in addition to creating and monitoring contingency plans•Records and Conflicts Support •Maintained listing of databases, departmental network shares, and legal holds and coordinated archiving, retention, and release calendar •Managed and prepared materials quarterly meetings of the Information Governance Committee; organizing projects across multiple departments and consulting with Department Directors and Chiefs •Supported leadership in implementation of GDPR compliance preventing over $1M in fines Show less

Greater New York City Area

•Provided administrative support to the Firm’s eDiscovery department•Managed a high call volume from clients and vendors professionally and confidentially •Developed invoice tracking system and assisted in the creation of 3rd Party Vendor Invoice Policy aiding in the reduction of Firm financial risk by over $1M•Created and maintained a working Onboarding & Orientation manual for all new department employees•Prepared and organized minutes for Firm Information Governance Committee… Show more •Provided administrative support to the Firm’s eDiscovery department•Managed a high call volume from clients and vendors professionally and confidentially •Developed invoice tracking system and assisted in the creation of 3rd Party Vendor Invoice Policy aiding in the reduction of Firm financial risk by over $1M•Created and maintained a working Onboarding & Orientation manual for all new department employees•Prepared and organized minutes for Firm Information Governance Committee •Excelled at heavy calendar management including internal/external meetings and conference calls •Assisted in scheduling candidate interviews for positions across three departments•Manually prepared expense reports•Coordinated travel arrangements and prepared itineraries for Director level staff •Managed records of policies and procedures, including records lifecycle documentation Show less

• Responsible for routine office functions including, but not limited to, scheduling, staffing and facilities maintenance• Handled website programming functions• Created and maintained promotional materials for all Location events• Assisted in the management of a 700+ client base and a 10+ member staff • Assisted in maintaining the smooth operation of all programs (ex: classes, camps, birthday parties, events)• Served as Special Events Coordinator for assigned… Show more • Responsible for routine office functions including, but not limited to, scheduling, staffing and facilities maintenance• Handled website programming functions• Created and maintained promotional materials for all Location events• Assisted in the management of a 700+ client base and a 10+ member staff • Assisted in maintaining the smooth operation of all programs (ex: classes, camps, birthday parties, events)• Served as Special Events Coordinator for assigned location for all party confirmations, event scheduling and supervised all Special Events Team members• Oversaw all supply ordering, budgeting and completed all expense reports in a timely manner• Edited and maintained company employee handbook• Created a comprehensive training manual for all new Operation hires• Trained new hires on all inventory and ordering procedures Show less

• Strong Customer Service roll handling standard box office duties.• Tracked ticket sales in multiple formats.• Maintained supplies.• Assembled promotional material, lobby displays, and prepared receptions.

• Responsible for ensuring that customer experience was a pleasant and satisfactory one. Doing this by using judgement and taking decisions within established procedures for each inquiry.• Responsible for general office related functions.• Greet customers in person via incoming calls and direct inquiries to appropriate party as needed.• Managed new member registrations and provided class and upcoming event schedules.• Served as the face of a high-volume community centers.

Bachelor Of Arts (B.A.), Liberal Arts, Theatre And Theatre Literature

Activities and Societies: The Soundstage (Founding member, Production Manager and Technical Director), Electrics Crew

High School

Activities and Societies: Theatre