Serves as the executive assistant for a two-star command. Directs, prioritizes, expedites, and integrates taskings and requirements. Exercises control and oversight of administrative functions and programs for the Command Group as it relates to: supply; travel/transportation; information management; records management; civilian human resources; budget; and timekeeping requirements. Provides team leadership, direction, and procedural/administrative guidance to administrative personnel. Serves as the protocol officer for the 79TH TSC command. Serves as the agency representational funds custodian for official representation funds. Maintains accountability for all protocol supplies and equipment. Develops invitations, guest lists, seating arrangements, place cards, programs, menu recommendations, and determines correct flag placement for official events. Plans, coordinates and executes an array of official and social events hosted by the Senior Army Reserve Leadership. Provides guidance to the command group and staff on technical protocol requirements and policies. Liases with DoD and DA Protocol to synchronize protocol procedures and remain current with protocol guidance. Writes and edits formal programs for various workshops, conferences and social events.

Responsible for supporting the day-to-day activities of the Human Resources department. Handle tasks related to personnel records, data management, policy creation, and recruitment assistance. Maintain personnel records, updates databases, and creates guidelines and FAQ documents about company policies. Gather payroll data, publish job ads, schedule interviews, and prepare HR-related reports. Develop training materials and respond to inquiries about benefits. Plan and manage HR operations and serve as advisor to the commander.

As the liaison between the President & CEO, VP of Operations, and departments, I facilitate scheduling matters and ensure effective communication of relevant information. I am responsible for managing the President & CEO's calendar, organizing both internal and external meetings, including those involving external boards and inter-organizational teams. Additionally, I serve as the point of contact for the President & CEO in relation to the boards and commissions he serves on. I coordinate various advisory committee meetings, both internal and external, and provide logistical support for meetings and events, including venue selection, catering arrangements, and on-site needs such as audiovisual setup and meeting material distribution. I also greet and assist external visitors to the President & CEO, handle phone calls and emails, and maintain a tickler system for all major assignments given to the Leadership Team. In addition, I manage supplies inventory, assist the VP of Operations with reviewing and reporting staff billable hours, and provide support for Suite A reservations, logistics, and room preparation. I am also responsible for materials preparation, printing, and assembly for trainings, meetings, and presentations as required. Overall, I offer comprehensive administrative support to ensure smooth operations.

Assists in the development and implementation of company-wide initiatives, collaborating with cross-functional teams across different states and even outside the country to achieve project objectives.• Oversees the planning and execution of various initiatives, such as conferences for high-level leadership, and nation-wide competitions at multiple levels involving over 700 personnel.• Develops and implemented streamlined processes and reports to track progress, enhance productivity, and increase efficiency.• Conducts costs analysis and managed budgets and financial records for initiatives, ensuring adherence to allocated funds and cost-effective resource allocation.• Mentors, trains, and supervises a team of professionals from different departments, fostering a collaborative and supportive work environment.• Provides comprehensive administrative support to the Vice President, managing calendars, scheduling appointments, and organizing travel arrangements.• Prepares and edited correspondence, reports, and presentations, ensuring accuracy and professionalism.• Handles confidential information with discretion, maintaining a high level of confidentiality and privacy.• Coordinates and managed complex logistics for meetings, interviews, departmental meetings, and corporate events

Efficiently managed and coordinated daily activities for executive-level management, including scheduling meetings, arranging travel, and handling expense reports.• Drafted and proofread correspondence, reports, and presentations for senior executives, ensuring accuracy and professionalism.• Maintained confidential files and records, ensuring compliance with privacy regulations, and handling sensitive information with utmost discretion.• Coordinated logistics for high-level meetings and events, including securing venues, coordinating catering, and managing attendee lists.• Assisted with the preparation and dissemination of internal communications, including newsletters, memos, and announcements.• Conducted research, compiled data, and prepared reports to support executive decision-making processes.• Acted as a liaison between executive management and staff members, ensuring effective communication and collaboration across departments.• Trained and mentored junior administrative staff, providing guidance and support to enhance their professional development.

Duties, Accomplishments and Related Skills: Receives visitors to the office and routes incoming mail. Reviews outgoing mail for accuracy and adequacy, including dates, signatures, attachments, etc., and packages and routes outgoing mail. Keeps record of due dates for periodic reports and reviews quantitative and non-quantitative data for incorporation in reports for adequacy and accuracy. Independently prepares monthly and periodic administrative and program report. Prepares maps and charts from tabula rand other forms of data. Prepares and maintains files for Time and Attendance sheets for work unit office employees. Prepares travel vouchers, TRs, and travel advances, etc. from basic information provided. Independently or under direction composes simple non-technical correspondence. Assists employees in completing forms, reports, and personnel documents for basic data provided. Assists with the selection, in-processing and out-processing of employees. Prepares special program and administrative reports involving substantial searching and compiling of information from files. Makes all travel arrangements, including scheduling visits, compiling itineraries, and making lodging reservations, notifying officials involved, and making travel and lodging arrangements for conferees attending conferences at work unit office. Process and review employment applications as well as contacting and assisting with interviewing new candidates. Processing documentation for newly hires, orienting new employees about pay, benefits, and their functions. In charge of managing the Pathways Program. Supervisor: Norma Rosario 787-553-2047