Serve as the primary point of contact for internal and external queries for CFO and two owners of the companyEnsure that everyday activities of accounting department run smoothly and effectivelyMake sure that accounts receivable, accounts payable and general ledger data is accurate and consistentRespond to customer and vendor queries in regards to financial billingAssist with month-end and year-end close and auditsEstablish and maintain financial controls, perform reconciliation of general ledger and bank statementsAnalyze and reconcile various expense accounts and prepare necessary journal entriesPerform heavy load of accounts receivable and accounts payable responsibilities on a daily basisExecute sales order allocations and credit card authorizationsNegotiate bills and contract with vendors and resolve discrepanciesMonitor proper recording of inventory receiving and distributionProvide technical assistance to office of thirty employees to ensure accurate data entryMonitor employee compliance with company’s policies and proceduresReview legal documentations and signed contractsNegotiate and generate weekly purchase orders to vendorsCommunicate with over ten contracted printing mills on a daily basis to manage raw material orders, quality control, fabric testing, sample processing and logistics to make sure the production is done in a timely mannerWork closely with both international and domestic sales teams to resolve any inquiries, questions, concerns and requests originated from their direct customersMaintain and update vendor prices, contracts and open purchase ordersConsolidate drop shipments from multiple printing mills on to proper ocean vessels to achieve efficiency and lower costPrepare and distribute weekly fabric reorder list to company’s sales teamsWork with art department to obtain production samples approvalsAssist marketing and design teams with development of new product line

Perform Taxware master data update and monitoringExecute periodic tests of the systemCoordinate and reconcile SAP R/3 Master data set up related to tax complianceReconcile activity between Taxware and SAP R/3 on a monthly basisMonitor and analyze SOX transaction reportPerform tax process month (filing period) close and coordinate tax liability accounts reconciliation among over ten company entitiesPrepare sales tax returns and monitor payments to tax authorities for all company entities on a monthly basisMaintain tax related files (electronic and manual)Assist with research of various tax related questionsParticipate in periodic tax internal and external auditsDevelop, implement, and document best practice proceduresAssist finance director and US sales and use tax compliance officer with various projects as needed

Perform general accounting functions such as preparation and review of journal entriesExecute account analysis reconciliationInitiate invoice reviews and carry on with Account Receivable and Account Payable functionsPrepare and enter journal entries to facilitate the close process using QuickBooks Program

Analyzed data and adjusted it in the database systemProvided customer service over the phoneMarketed new productsAssisted department manager with additional tasks

ChoreographerPatiently worked with over thirty students to achieve the completion of assigned tasksEfficiently organized events for various plays and dancesProvided paraprofessional advice to beginner acting students Domain Properties

Entered data into the company's database systemCommunicated with other real estate companies to establish good rapport and business contactsTrained fifteen new real estate agents on how to operate computer database systemUtilized inter-personal skills to assist clients over the phoneManaged additional administrative tasks as requested by the

Courteously assisted over 100 customers per day in a fast-paced environmentMonitored and managed inventories to ensure sufficient suppliesMaintained a clean and neat working environmentAssisted the store manager with other daily tasks to complete daily operations of the store