I assist with coordinating transportation, accommodations, insurance, tours and activities for the trip of a lifetime. I also take the stress out of travel planning and do the research regarding your dream destination, so that you don't have to. These items include things such as culture, customs, weather and activities.

• Coordinate field leadership meetings for 60 - 300 attendees by planning and executing all details of each event• Obtain cost estimates for specific conference needs by developing requests for proposal’s (RFP’s), following through with site selection and maintaining budgetary requirements • Negotiate contracts, coordinated audiovisual equipment, food & beverage selections and room set-ups• Provide on-site support at regional meetings by overseeing meeting logistics that included on-site registration, audio-visual support and product displays• Follow-up on post-event details such as billing, invoice reconciliation & payments• Monitor and followed hotel sleeping room progress for meeting averaging 4,000 attendees• Organize translation and interpretation needs

• Supported the Executive Sales Team, which included the following: The Vice President of Sales and Development, The Director of Associate Development and The Managing Director of Sales and Planning • Took care of various administrative duties such as scheduling events in multiple calendars, taking and compiling meeting minutes and compiled and updated reports• Coordinated field leadership meetings for 50 - 500 attendees by planning and executing all details of each event• Researched cost estimates for specific conference needs by developing requests for proposal’s (RFP’s), following through with site selection and maintaining budgetary requirements • Negotiated contracts, coordinated audiovisual equipment, food & beverage selections and room set-ups• Provided on-site support at regional meetings by overseeing meeting logistics that included on-site registration, audio-visual support and product displays• Followed-up on post-event details such as billing, invoice reconciliation & payments• Booked travel and hotel arrangements for the company’s Advisory Council and other sales meetings• Assisted the Senior Meeting Planner with on-site conference support at regional conferences and local base camps

• Coordinated training meetings for 5 - 350 attendees by planning and executing all details of each event• Obtained cost estimates for specific conference needs by developing requests for proposal’s (RFP’s), following through with site selection and maintaining budgetary requirements • Developed timelines to meet event requirements such as Web site registration, speaker presentations and reminder emails• Negotiated contracts, coordinated logistics for on-site registration, audiovisual equipment, food & beverage selections and room set-ups• Followed-up on post-event details such as billing, invoice reconciliation & payments• Responsible for Web site development for each Conference and Seminar in M360 (an association software), which collected participant information and displayed essential event details • Marketed events, maintained the Web site education page, updated the weekly newsletter and sent out advertising emails

• Responsible for providing complete logistical and technical support (pre-conference, onsite and post-conference) for the planning, coordination and execution of all conferences and meetings for government and industry clients that range from 20 – 800 attendees• Participate in developing RFP’s, and following through with site research and selection• Obtain cost estimates for specific conference needs and maintain budgetary requirements for clients• Negotiate contracts for, but not limited to, hotels, speakers, transportation, security to reduce the cost risks to the firm• Coordinate logistics including food & beverage selections, overnight accommodations, audiovisual equipment and meeting room set ups• Conference Web site development: compile, maintain and manage meetings in a comprehensive registration database (SignUp4, a meeting planning software) which encompasses distributing and gathering information related to all participants• Manage on-site registration and special attendee needs, along with billing, invoice reconciliation & payments • Provide support for other tasks beyond direct meeting planning such as marketing the capabilities of the team and maintaining and executing process improvement policies and procedures• Saved the firm over $123,500.00 while supporting this year’s Center for Disease Control’s ACHIEVE Action Institutes

• Responsible for scheduling and maintaining conference rooms for various sized groups• Consulted clients with all the details of their meeting planning needs• Assisted with catering requests on the ClickNCater program, and followed through with orders• Supported Head Meeting Planners in off site booking requests and researched offsite locations• Oversaw and assisted the front desk receptionist in specific needs and duties• Ran monthly reports for the conference center• Coordinated and ran pre-conferences for client meetings• Assisted in the hiring process of new Conference Center staff