Julie Moritz Email and Phone Number

Provide organization, coordination and oversight of ECE Department Space, Facility, and Safety related functions in a highly computerized and team-oriented environment. Serve as the department Safety Coordinator and independently develops, coordinates and maintains department facilities and activities in accordance with policies as required by EH&S, Cal/OSHA, and the County of San Diego. Ensures completion and posting of all health and safety documents, and ensures that all training records and documents are available for review by appropriate agencies. Serves as the department liaison for EH&S, Campus Fire Marshall, and Campus chemical safety facilitators. The department currently houses 7 "High Risk" Laboratories (5 Hazardous Toxic Gas, 1 Biosafety Level 2, and 1 Biosafety Level 1). Works closely with PIs, laboratory coordinators, and EH&S to ensure laboratories are in compliance with campus, state, and federal regulations.Serve as main coordinator for all department facilities projects. Apply campus policies and procedures to resolve a variety of facilities management issues. Regularly addresses facilities management problems of moderate scope where analysis of situations or data requires a review of a variety of factors.Participate in special projects of a complex nature and in the planning of department goals.

Provide a variety of complex administrative support functions for projects. Coordinate and schedule appointments, conferences, teleconferences, meetings and services; coordinate travel arrangements and prepare travel expense reports; integrate technical and non-technical correspondence, presentation materials, reports, manuscripts and grant proposals; preparie all documentation for overseas visiting scholars, perform a wide range of duties that require tact, independent judgment, diplomacy, organizational skills, and discretion.Provide administrative support to permanent faculty members and their research groups in the department. Coordinate\s all activities required to support faculty members (8 faculty) Responsible for financial activity at a laboratory level for a variety of funding sources. Independently manage high volume of international visitors and related tasks. Liaise between faculty and dept./campus in matters concerning academic file preparation, travel, shipping, purchasing, housing, catering, facilities, and contracts/grants.

Complex calendaring, scheduling and travel.Prepare meeting materials, agendas and mass mail distributionsUpdate and maintain confidential contacts and related informationAssist Annual Giving program, providing administrative supportProcured office furniture and supplies.

Residential Property Management (RPM) Administrator – Support Executive Vice President - Residential Asset Management, Director of Regional Maintenance and Manager of Business Processes, RPM. Provide ancillary support to department including 13 property managers. • Manage complex scheduling and travel itineraries for supported principals• Compile and distribute complex departmental operational reports• Create, review and maintain expense reports for Sr. department executives• Effectively communicate within and across departments • Coordinate on/off-site meetings and team-building events for department• Provide internal support for administrative team

A National Health Care Alliance Company(18 month contract to facilitate consolidation)Senior Executive Coordinator - Directly supported CFO, Sr. VP and VP of Corporate Development and Strategy, and General Counsel through end of office closure• Managed complex scheduling and travel itineraries for Senior executives. • Coordinated sensitive and confidential information for appropriate distribution and supported project deadlines. Reconciled expense reports and time sheets.• Supported the Finance and Corporate Development Staff (21 people) including teleconferences, reports, mass mailings. • Oversaw check requests including Matching Gift distributions• Organized and managed meetings and conference sessions

An International Titanium DistributorExecutive Administrator - Directly supported CEO, President and Vice President of Sales; managed back office and day to day administrative operations• HR functions: managed 23 personnel files; coordinated health benefits; managed payroll functions, communicating directly with payroll company; mediated with supervisors in disciplinary matters; organized interoffice functions and communications; oriented incoming employees and trained office staff; Managed office/warehouse supplies and building maintenance.• Accounting: managed A/R, including billing, collections and credit management; liaised with vendors regarding A/P and related concerns; administered logistics; provided extensive customer service. • Quality Control: assisted the Q.A. Manager reconciling orders against material specifications and purchase orders; developed document • IT - Performed general IT and website maintenance, network troubleshooting, pc and email issues; Last instrumental project included participating in selection, data migration and implementation of new, fully integrated (ERP, CRM and Business Accounting) internet-based business software program.

A Distributor of Metal Cutting Machines, Tools, Supplies and Repair Service CenterAdministrative Assistant – Competently supported a staff of ten • Customer Service/Sales support – Directed incoming calls; filtered calls for CEO and COO; initiated product returns; liaised with customers on behalf of sales personnel; liaised with service department regarding repair status• Accounting - Processed orders including order proofing, invoicing and manual gross profit calculation; generated and reconciled month end reports; made inventory adjustments during semi-annual inventory