Julie Viola Email and Phone Number
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Executive Assistant: Calendar & meeting management, inbox triage, travel planning & logistics, expense management and invoicing, internet research.
Gilead Sciences
View- Website:
- gilead.com
- Employees:
- 11861
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Executive AssistantGilead Sciences Jun 2019 - PresentFoster City, CaExecutive assistant to the Executive VP of Human Resources
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Executive Assistant | Operations ManagerCatalyst Companies Jul 2014 - Jun 2019San Francisco Bay AreaEssential functions of this role include:Executive Assistant: Calendar & meeting management, inbox triage, travel planning & logistics, expense management and invoicing, internet research, problem solvingFinancial Responsibilities: - Budget development and oversight - Directly accountable for P&L - Forecasting - Monthly financial reporting and reconciliation - Contract management & negotiations - A/R and A/P; all bookkeeping - 401K administration - Bonus plan development and management - Payroll processing; maintain employer tax accounts for several states - Business insurance administratorHR Responsibilities: - Recruit, hire and onboard all staff. - Maintain employee records - Benefit administrationBusiness Development Responsibilities: - Track leads and communications on all business development - Develop and maintain new contacts database - Negotiate and manage all speaking contractsEvent Management Responsibilities: - Lead 6 -7 external member events annually; in US and EU - Site visits, venue research and negotiation - Vendor research and negotiation - Staff management and coordination - Registration and attendee management - Agenda managementGeneral Responsibilities: - Internal process management; project management and team collaboration - Platform management; G-Suite, Slack, Insightly, Box, GoogleApps, Pipedrive, Slack and Quickbooks Online -
Senior-Level Executive Assistant & Human Resources ManagerAltimeter Group Mar 2010 - Jul 2014San Mateo, CaSenior-level Executive Assistant/HR Manager for a top research and analyst firm All HR functions: recruiting, on-boarding, benefit management, employee relations, performance management (SuccessFactors), goal planning, compensation management and all-around team cheerleader. Planned and managed special events and company offsite meetings.Executive level support to a partner/analyst in high demand. Provide project management, complex calendar management, email triage, decision making and planning. Liaise with senior executives and high profile Fortune 100 clients as well as internal teams. Expense report processing and management; heavy domestic and international travel and event planning.
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Asst. Zoning OfficialTownship Of Nutley Jan 2006 - Jun 2008Nutley, NjResponsible for all functions of Zoning Department; Zoning review and compliance, Zoning Board and Planning Board administration -
Executive AdministratorJ.A. Imhoff - Labor Arbitrator Jan 1998 - Jun 2007Nutley, NjLabor Arbitration scheduling, professional correspondence, collections, travel arrangements
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Staffing SpecialistManpower Inc. Oct 1993 - Jun 1995Recruiting, Sales, HR, new hire processing -
Human Resource ManagerPenpac, Inc Jan 1992 - Jan 1993Managed all human resource functions; benefits, payroll, hiring and tax reporting.Maintained personnel records for 200 employees including all union related records.
Julie Viola Skills
Julie Viola Education Details
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History -
Hr Certification -
Rutgers University
Frequently Asked Questions about Julie Viola
What company does Julie Viola work for?
Julie Viola works for Gilead Sciences
What is Julie Viola's role at the current company?
Julie Viola's current role is Executive Assistant at Gilead Sciences.
What is Julie Viola's email address?
Julie Viola's email address is vi****@****ast.net
What is Julie Viola's direct phone number?
Julie Viola's direct phone number is +140840*****
What schools did Julie Viola attend?
Julie Viola attended Moravian University, University Of California, Santa Cruz, Rutgers University.
What are some of Julie Viola's interests?
Julie Viola has interest in Golf, Cooking.
What skills is Julie Viola known for?
Julie Viola has skills like Temporary Placement, Social Media, Public Speaking, Personnel Management, Integrity, Recruiting, Payroll, Performance Management, Project Management, Onboarding, Interviews, Employment Law.
Who are Julie Viola's colleagues?
Julie Viola's colleagues are Catherine Jia, Rie Forrester, Darrell Stott, Danwen Qiu, Michael Demarco, Prathulesh Balasubramanian, Steeve Houle.
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