Julie B. Email & Phone Number

Denver, Co, Us

Denver, Colorado, Us

In addition to duties listed in the Accounting Manager position below: • Oversee the entire contracts administration process from validating all agreements (Master Services Agreements, Statements of Works, Quotes) are signed by BlueModus and clients, printed and filed (paper, Box), set up in systems and tools (JIRA, QuickBooks, forecast) and accurately match CRM (ZoHo)

Denver, Colorado, Us

• Lead company time reporting and monthly billing processes including ensuring all colleague timecards have been submitted weekly in PSA and approved by Project Managers, audit of all time to ensure proper entry, and colleague utilization tracking/reporting• Assist the Controller and Chief Operating Officer (COO) in the daily operations of accounting including accounts payable/receivable, general ledger, cash forecasting, collections, contract governance, project set-up, sales, revenue and expenditure forecasting, capital assets management, check runs, payroll, ensuring proper accounting methods, policies and principles and accurate and timely reporting of all financial data

Denver, Colorado, Us

• Supervise receptionist / office assistant to ensure office operates effectively and efficiently and promotes BlueModus’ values and culture• Lead company time reporting and monthly billing processes including ensuring all colleague timecards have been submitted weekly in PSA and approved by Project Managers, audit of all time to ensure proper entry, and colleague utilization tracking/reporting• Assist the Controller in the daily operations of accounting including accounts payable/receivable, general ledger, cash forecasting, collections, contract governance, project set-up, sales, revenue and expenditure forecasting, capital assets management, check runs, payroll, ensuring proper accounting methods, policies and principles and accurate and timely reporting of all financial data• Assist the COO and Controller in the daily operations of human resources including recruiting and staffing, employee onboarding, benefits enrollment and administration, policy development and documentation, employee relations, coordination of status change forms and coordinate systems updates, performance reviews and ensuring proper human resource methods, policies and principles

Denver, Colorado, Us

Office Management • Resolving immediate problems as they arise within the office• Managing facility• Managing both day-to-day and urgent facility operations including arranging facility maintenance, cleaning and repairs with building landlord• Managing vendor relationships that impact the overall office, such as coffee/tea providers, caterers, etc.• Managing security and building/office access• Coordinating company-wide communication• Supporting event coordination for all internal company activities, events and meetings with external guestsHR Specialist • Maintaining time off calendar and colleague accruals• Creating status change forms for changes in salary, title, etc. and coordinate systems updates• Posting open positions on company and recruiting websites• Assisting in the onboarding of new employees• Assisting with recruiting process, including phone screenings • Creating subcontract agreements• Preparing new colleague paperworkAccounting Specialist• Coordinating invoices from independent contractors and enter in QuickBooks• Assisting Controller and Project Managers with monthly client invoicing• Date entry of accounts payable / accounts receivables in QuickBooks• Assisting with collections on outstanding client invoices Executive Assistant • Supporting the administrative needs of the company President, CTO, Vice President and Controller as needed• Completing expense reports for colleagues Sales/Contract/ Project Administration• Maintaining and distribute pipeline sales reports in Salesforce.com • Ensuring all colleague timecards have been submitted weekly in PSA• Ensuring all colleague timecards have been approved by Project Managers weekly in PSA• Running ad-hoc reports in PSA to ensure time is submitted to correct projects/tasks• Maintaining and distribute colleague utilization tracking• Assisting teams with various special projects and/or data entry as needed• Project set up and governance• License quotes and execution

Denver, Colorado, Us

Stoddard, Nh, Us