Julie Tomlinson Email & Phone Number

Los Angeles, Ca, Us

El Segundo, Ca, Us

Toronto, Ontario, Ca

El Segundo, California, Us

El Segundo, California, Us

Toronto, Ontario, Ca

Executive Assistant to the CEO and Chief Marketing Officer. Schedule appointments, receive and handling phone calls, monitoring and prioritizing e-mail, mail and voicemail. Arrange extensive domestic and international travel to include personal needs. Compose and proof correspondence and financial documents, including expense reports and payment requests. Serve as liaison to all levels of the organization toward accomplishing objectives. • Effectively coordinate on-site and off-site meetings including site selection, contract negotiations, meeting requirements and travel.• Manage Board of Directors meetings, handle related logistics and the creation and maintenance of corporate records.

Toronto, Ontario, Ca

Ensure that from factory to customer shoes get designed as intended through effective collaborations with the President, sales representatives, designer, factories in Italy, Brazil, China and Mexico, and customers. Guarantee customer satisfaction by keeping customers informed of product order and shipping status and ensuring delivery times are met. Facilitate complete and error free purchase orders indicating applicable and required information for electronic transfer as determined by individual factories.• Improved quality standards by devising and implementing quality control procedures of production samples, while personally managing the manufacturing and timely shipment of goods.• Ensured compliance of all Customs regulations by streamlining and managing the import process, processing complete documentation, and verifying packing and shipping specifications.• Overcame barriers, identified problems and established processes and business relationships with overseas vendors that improved product implementation, technical support and customer input. • Enabled the business to grow profitably by identifying new opportunities and product ideas through review of product samples from the customer stand point.

London, Gb

Delivered distinctive administrative support to the CEO, including managing communications from the CEO to other executives and high-profile contacts, always maintaining a high-level of confidentiality. Met tight deadlines and stayed within budget through effective management of projects and assigned personnel. Monitored and maintained a perpetual inventory control system for all required purchasing and supplies. Facilitated secure and organized electronic and paper file systems to include time sheets and client invoices. • Reduced operational costs by identifying opportunities while performing detailed analysis of monthly income and expense reports for Trial Balance and Profit and Loss.• Planned highly successful Board of Directors meetings, facility conferences and company events by collaborating with internal and external contacts regarding food and beverage and technical equipment, as well as developing training materials, and handling RSVPs and set-up.

Leveraged extensive administrative experience to effectively manage the office of the Managing Director, including serving as liaison to executives, managing calendars, planning and coordinating travel, typing correspondence, prioritizing mail and e-mail, and handling general office duties. Coordinated and managed multiple priorities and projects, completing them on schedule and under budget. Facilitated on-time and accurate reimbursements and payments through processing and auditing of expense reports and invoices.• Selected to perform logistical and planning duties for facility conferences, company events, high volume departmental meetings and extensive travel arrangements within company due to strong communication and organizational skills.• Provided management with many opportunities to identify business trends and anomalies by preparing accurate and complete spreadsheets and reports.

Executed complex administrative tasks and served as gatekeeper for the Sr. Vice President of Finance. Successfully managed a high-volume calendar, departmental meeting planning, and extensive travel coordination. Answered phone calls, monitored and prioritized executive e-mail, mail and voicemail. Composed and proofed correspondence, financial documents, and various spreadsheets and reports. • Ensured adequate supply inventory at the best possible rates through effective collaborations with vendors, and purchasing and tracking all purchases.• Maximized operational efficiencies and productivity by managing projects through to fruition.• Enhanced meeting and event satisfaction by developing comprehensive meeting agendas, performing logistical and planning duties, and creating innovative meeting material.

Dallas, Tx, Us

Provided comprehensive administrative support to the Sr. Vice President, Human Resources and managed office operations. With continued advancements in responsibilities and roles, increased efficiencies by streamlining, documenting and implementing procedures and policies. Heavy calendar management, including planning conferences and extensive travel itineraries. Entrusted to process and audit financial documentation such as expense reports and payment requests. Created correspondence, spreadsheets and reports for distribution to executives and departments. Monitored inventory and purchased supplies.• Increased efficiencies and improved communications by developing written procedures for sales, customer retention and employee relations.• Ensured that only the most qualified and supportive candidates were hired and retained by recruiting talented individuals to join the team. • Instrumental in the implementation of new travel policies by working hand-in-hand with the Sr. Vice President, Human Resources on development, documentation and announcements.

Behavioral Science

Diploma, General

Behaviorial Science