• Diary management and administrative support for the General Manager and Management Team• Make appointments and complex travel arrangements for the General Manager• Anticipating the needs and requirements of the Management Team• Arrange and co-ordinate meetings and events• Record, transcribe and distribute minutes of meetings• Receive and interact with incoming visitors• Liaise with internal staff at all levels• Interact with external clients• Review operating… Show more • Diary management and administrative support for the General Manager and Management Team• Make appointments and complex travel arrangements for the General Manager• Anticipating the needs and requirements of the Management Team• Arrange and co-ordinate meetings and events• Record, transcribe and distribute minutes of meetings• Receive and interact with incoming visitors• Liaise with internal staff at all levels• Interact with external clients• Review operating practices and implement improvements where necessary• Answer and manage incoming calls• Monitor, screen, respond to and distribute incoming communications• Prepare and edit correspondence, communications, presentations and other documents• File and retrieve documents and reference materials• Co-ordinate project-based work• Prepare and submit expenses claim reports on behalf on the Management Team• Track expenses payments• Manage and maintain Management Team schedules, appointments and travel arrangements Show less

To manage all aspects of the Dubai office, including companies using the Launchpad services. Identify and maintain close relationships with all EIC service providers, ensuring quality of supply and value.Produce accurate and timely management accounts for the Dubai office and Training & Events activities.Manage the budgets and the placing of contracts with external suppliers for the events / training programme.Maintain an up to date record of members Middle East operations… Show more To manage all aspects of the Dubai office, including companies using the Launchpad services. Identify and maintain close relationships with all EIC service providers, ensuring quality of supply and value.Produce accurate and timely management accounts for the Dubai office and Training & Events activities.Manage the budgets and the placing of contracts with external suppliers for the events / training programme.Maintain an up to date record of members Middle East operations, making contact with those offices.EIC Event Programme – Identifying and planning a training and event programme which would include, Business Presentations,Networking Events,Training Programme,The EIC Annual Golf Tournament,Assistance with EIC Connect Middle East, Assistance with ADIPEC, Assistance with Trade Delegations.Create a budget for each event to control cost, mitigate risk and achieve a surplus.Create an event outline, venue, catering, logistics, health and safety, AV requirements etc.Work with the Training & Events Co-ordinator to create the marketing material.Research and suggest any new initiatives for the Dubai OfficeIdentify potential new members.Prepare monthly accounts using Sage Software.Managing and maintain the EIC Dubai bank account. Processing of monthly payments including salaries.Attend business meetings with potential suppliers / new event venues/ EIC members and industry contacts.Initiate contract negotiations to ensure that all organised events are staged to the highest standards and within the most economical cost.Maintain the Director, Middle East diary and coordinate travel arrangements including local & international travel, visas and accommodation.Arranging appointments for the Director, Middle East.Maintain contact with local members and key non-members plus targeted outside organisations maintaining a record via the CRM Attend networking and/or social events to maintain and enhance the EIC profile within the local business community. Show less