Juned Shaikh Email & Phone Number

Gujarat, India

Qatar

Ras Laffan, Al Khor And Al Thakhira, Qatar

Qatar

1. Prepare Work pack and send various department head for approval 2. Arrange meeting and note's MOM(minutes of meeting )

Qatar

Gujarat, India

Shell Gtl -Ta 2018

• Maintain the Document Register with information received from contractors for approval.• Document control, file maintenance and proper handling of office correspondence• Managing the processing of all documents to ensure details are added to the database• Creation of transmittals for the distribution of document to various departments and registering of internal and external documents• Maintain document control registers / documents for incoming and outgoing project documents• Preparing of status reports for weekly / monthly meetings• Ensure all hard and electronic copy distribution of controlled documents to focal point• Maintain documents for transmittal process for project documents• Expedite and maintain acknowledgements to transmittals and expedite responses to transmittals.• Manage the electronic and hard copy filing of project related technical documentation,• Scanning & creation of CD’s and file manipulation• Assure document quality to include completeness, Accuracy and compliance with established procedures and updates• Filing and archiving of documentation to facilitate easy retrieval at a later date• Preparing register of all vendor and contractor internal / external transmittal details and coordinating with the head of delivery to ensure that required documents are obtained and distributed correctly• Timely Issue & Transmit documents before over due to the client documentation team & vendors• Generating and tracking reports for the overdue documents or penalty documents from vendors & intimate for the same through mail before overdue or near to overdue• Prepared and Maintained MASTER DOCUMENT LIST identifying outstanding submittal by company.

Saudi Arabia

• Maintain the Document Register with information received from contractors for approval.• Document control, file maintenance and proper handling of office correspondence• Managing the processing of all documents to ensure details are added to the database• Creation of transmittals for the distribution of document to various departments and registering of internal and external documents• Maintain document control registers / documents for incoming and outgoing project documents• Preparing of status reports for weekly / monthly meetings• Ensure all hard and electronic copy distribution of controlled documents to focal point• Maintain documents for transmittal process for project documents• Expedite and maintain acknowledgements to transmittals and expedite responses to transmittals.• Manage the electronic and hard copy filing of project related technical documentation,• Scanning & creation of CD’s and file manipulation• Assure document quality to include completeness, Accuracy and compliance with established procedures and updates• Filing and archiving of documentation to facilitate easy retrieval at a later date• Preparing register of all vendor and contractor internal / external transmittal details and coordinating with the head of delivery to ensure that required documents are obtained and distributed correctly• Timely Issue & Transmit documents before over due to the client documentation team & vendors• Generating and tracking reports for the overdue documents or penalty documents from vendors & intimate for the same through mail before overdue or near to overdue• Prepared and Maintained MASTER DOCUMENT LIST identifying outstanding submittal by company.

• Creating, updating and maintaining personnel files for all employees and Administrations files.• Preparation of Gate Passes for all the Sites & Locations and renewing them in timely manner. • Scheduling Employee’s leave and coordinates with PRO for issuance of Exit Permit and renewal of Resident • Overall responsibilities as an Administrator in ORYX GTL Site Strategic Business Unit.• Coordinate with all Madina Head office for all Administrative work like an Employee’s salary, mobilization, demobilization, manpower hire with Subcontractor and act as focal point for all admin works.• Organize necessary safety related trainings/Orientation when required• Planning and Organizing Indoor & Outdoor Management, Officer and Operator Level Trainings• Arranging and coordinating technical interviews as required by the project team.• Arranging and coordination employee’s food, accommodation and transportation.• Follow up and coordination of different kind of onsite requisitions.• Worked as a PRO RLIC Administrator for RLIC Gate pass arrangement for the employees based in Ras Laffan Strategic Business Unit since June, 2013.• Updating & maintain the holiday, absence and training records of staff & operatives.• Receiving incoming documents• Preparing outgoing documents• Assist with completion of necessary statistical report to site manger • Liaison with the accounts and Finance for payments.• Handling Company’s Mobiles and SIM Cards. • Collection of reports from the respective heads• Filing and maintenance of admin records • Any other responsibilities assigned by Project Manager.

Bachelor’S Degree, Pass

Diploma Health Sainatry Inspector