Justine Mason, Cap Email & Phone Number

Kirkland, Washington, United States

Reviews, processes, codes, and tracks invoices and resolves payment issues with vendors. Processes utility invoices and track utility consumption data.Maintains energy utilization data from utility invoices. Calculates energy use intensity (EUI) for buildings and compares to Clean Building Standards (HB 1257).Maintains accurate building equipment and asset records. Conducts building audits to verify and update mechanical, electrical, and plumbing asset records, including equipment condition data. Creates and distributes purchase orders. Maintains contract and purchase order records to proactively identify timelines for new proposals, extensions, missed service, or payment needs. Performs sustainability audits of buildings, including site walks to identify energy and water conservation opportunities. Identify grants and incentives to fund conservation projects. Administers maintenance, service, and professional contracts including RFP, financial reporting, and electronic signature system processing. Supports maintenance of physical and electronic key records; updates and maintains access security systems, and maintains control records for building security and access. Assists in rental property billing, payments, and taxes.Documents internal processes related to facility assets and building operations.

Essential ResponsibilitiesHelps establish and maintain effective communication and acts as liaison between Director, Planning Administrative Supervisor and staff members.Coordinates special projects for the department as assigned. Gathers and interprets information, conducts research, and presents findings and conclusions in the form of both oral and written reports which contribute towards the development and implementation of effective public policy.Completes timely and accurate attendance and payroll documents for all department employees.Recommends, composes, edits, and drafts procedures as they pertain to office support services. Informs and trains staff in these areas.Skills, Knowledge & AbilitiesAbility to read and understand bargaining unit contracts and City ordinances and policies.Computer skills in spreadsheet and word processing applications, especially in the Windows environment, including MS Word, Excel, Access, Outlook, and scheduling systems.Highly developed verbal and written communication skills essential.Knowledge of office administration practices, concepts and automation applications; written business communication and report writing techniques; Municipal code, directives and procedures; City services and operations; research and analytical techniques; personnel policies and practices; purchasing/requisition policies and guidelinesAbility to communicate effectively, both orally and in writing, and work effectively with all levels of the organization and the general public; obtain, compile, and analyze data; develop management reports and business correspondence; use independent and discretionary judgment effectively; coordinate a variety of tasks and assignments simultaneously; handle confidential information; coordinate projects.

• Coordinate and respond to public disclosure requests for both Planning and Building divisions on a regular basis• Adhere to the requirements of the Public Records Act and applicable City Codes• Create and distribute public notices• Serve as a department notary • Assemble and distribute meeting materials for City Council subcommittee• Prepare and distribute Hearing Examiner, Houghton Community Council, and Planning Commission meeting packets, primarily in Adobe Pro software• Provide technology support within the department, including use of EnerGov permitting software and Microsoft Office Suite• Administer support to the Building Inspector team• Skilled in establishing and working quickly to meet deadlines in an accurate manner• Train new hires and volunteers on office procedures and specific duties• Provide excellent customer service and phone coverage on a regular basis

• First point of contact for customers in the Planning Department • Processing public records requests for the department• Assist and direct customers in-person and on the phone in regards to general inquiries• Create and maintain filing systems and file set-up• Provide technology support within the department, specifically with Microsoft Office, EnerGov, and Adobe programs• Prepare King County documents for recording• Edit, route, and process meeting minutes• Annually archive department files based on retention schedule• Communicates frequently and professionally between departments• Cross-train in support of processing public notices• Assist in a variety of administrative tasks as assigned• Manage archived files

• Provide customer service over the phone and in-person• Process initial Code Enforcement complaints • Complete file set-up in EnerGov• Copying, scanning, and filing requests• Manage orders from file archives• Assist in various clerical tasks as assigned• Act as Recording Secretary for Planning Commission meetings by attending and recordingmeetings• Prepare meeting minutes

Lead group martial art classes by integrating fitness and techniques. Provide customer service to students and prospective students.

Redmond, Wa

• Provided extensive knowledge of various specialty products in order to provide excellent customer service• Handled register in an efficient manner• Facilitate between customers and vendors for product replacement and returns both in store and over the phone• Maintain product inventory both on the sales floor and in overstock• Build and maintain product displays for sales floor• Replenish products from the stock room

• Manage large copy and print jobs• Maintain filing and file set-up• Assist and direct customers both in person and on the phone• Coordinate large mailing projects• Create procedure manual• Updated zoning code and comprehensive plans

Bachelor Of Applied Science - Basc, Sustainable Practices

Associate Of Arts - Aa, Integrated Studies

Data Management & Analysis - Data Analytics Concentration

Courses taken: Business Spreadsheet Analysis and Design; SQL Fundamentals

Bachelor Of Arts - Ba, Psychology

Personal development - degree not complete, Junior standing