Justine K. Email & Phone Number

Burlingame, Ca, Us

Burlingame, Ca, Us

Oakland, California, Us

Provided seamless support to five C-suite executives, managing schedules, team communications, and complex event logistics, including offsite planning and travel coordination within strict timelines

Oakland, California, Us

Supported 3-5 C-Suite executives, navigated changing priorities, prioritized critical requests, and proactively addressed challenges.

Palo Alto, California, Us

Managed scheduling, meetings, events, and financials, handled IT and finance needs, supported executive assistants, and promoted collaboration.

Palo Alto, California, Us

Created exceptional support for senior leaders, managing high-volume B2B sales and operational tasks, improving efficiency and workload management.Managed detailed notes during sales calls as the main contact for sales employees, enhancing communication and follow-up with clients and partners.Drafted sales proposals and internal documents, aiding the sales team in securing new business and maintaining organized records.Fostered cross-functional collaboration by communicating action items and next steps, improving team alignment and client satisfaction.

South San Francisco, California, Us

Supported CEO and C-Suite by managing calendars, expenses, and travel, streamlining their schedules.Collaborated closely with the company's legal counsel, enhancing legal coordination.Spearheaded functional meetings, including Executive Staff, Leadership, and All-Staff gatherings, ensuring smooth execution.Orchestrated 30+ events, including BOD meetings and executive events, with minimal planning lead time, ensuring successful outcomes.

South San Francisco, California, Us

Hosted themed weekly employee happy hours and social events, including the annual winter event for 100+ onsite employees, fostering a positive work environment.Managed office relocation to new headquarters, coordinating with the legal department for paperwork and approvals.Oversaw inventory, purchasing, and expensing of all office hardware, break room supplies, furniture, and art, ensuring a well-equipped workspace.Provided ad-hoc support for the HR team and employee onboarding, enhancing HR operations.

Santa Clara, California, Us

Processed console orders accurately with weekly inventory audits, ensuring precise stock management.Administered credentialing requests, equipment orders, and provided support for Customer Success and Sales teams, streamlining operations.Supervised construction projects for new labs and showroom build-outs/upgrades, ensuring timely and efficient completion.Planned and executed Sales Leadership Meetings, Field-Ops Trainings, and multi-day offsite activities, enhancing team coordination and training.

Santa Clara, California, Us

Processed console orders accurately with weekly inventory audits, ensuring precise stock management.Administered credentialing requests, equipment orders, and provided support for Customer Success and Sales teams, streamlining operations.Supervised construction projects for new labs and showroom build-outs/upgrades, ensuring timely and efficient completion.Planned and executed Sales Leadership Meetings, Field-Ops Trainings, and multi-day offsite activities, enhancing team coordination and training.

Mountain View, Ca, Us

Coordinated conferences and company-wide celebrations, including the DNAnexus Connect Conference 2018-2019, ensuring successful events.Negotiated contracts for marketing and branded swag, securing favorable terms and quality products.

Mountain View, Ca, Us

Managed calendars, travel, and expense reports, ensuring efficient scheduling and budgeting.Liaised with investors, board members, and executives, coordinating meetings and interviews, facilitating smooth communication and planning.

Mountain View, Ca, Us

Fostered relationships with vendors, clients, building management, and recruiting firms, enhancing partnerships.Spearheaded company wellness events and managed employee onboarding and wellness programs, promoting a healthy workplace.Handled office management, facilities, and systems administration duties, including coordinating social events, ensuring smooth operations.

Managed scheduling and logistics for meetings, events, and conferences, ensuring seamless execution and effective time management. Provided comprehensive administrative support to the CEO, HR, and Sales teams, facilitating efficient communication and operations. Oversaw accounts receivable processes for external clients, ensuring accurate invoicing and timely payments. Coordinated event planning and execution to strengthen organizational presence at U.S. conferences and enhance brand visibility.

Oakland, Ca, Us

Efficiently managed appointments for three doctors, ensuring accuracy in verifying confidential information such as insurance policies and dental histories. Fostered seamless teamwork by collaborating closely with assistants, interns, hygienists, and doctors to deliver exceptional patient care. Organized community-focused events in Oakland, including a Dentistry From The Heart initiative, providing free services to support and give back to the local community.

Assisted tax preparers, accountants, and executive assistants. Maintained a positive customer experience and professional office environment at the front desk. Created and fostered an events committee to promote work/life balance and health first.

Schaumburg, Il, Us

Supported eight Account Managers and Design Team members. Conducted product research and procurement for trade show materials. Handled invoice processing and accounts receivable tasks. Coordinated travel arrangements, catering, and office maintenance. Assisted with trade show preparations and tight deadlines.

Managed key functions of the salon, including scheduling and customer service.

Scheduled appointments for casting calls, modeling shoots, agent meetings, and talent bookings. Screened talent and provided information about classes and casting calls. Conducted data entry and managed accounts receivable. Handled phone communication and managed shipping and receiving processes.

Ccsp Certificate, Non-Profit/Public/Organizational Management

Philosophy And General Education