Kathryn Hayes Email & Phone Number

Greenfield, In, Us

Indianapolis, Indiana, United States

Indianapolis, Indiana, United States

* Work alongside project teams to forecast requests & procure equipment in a timely manner. * Utilize rental ERP software to process detailed contracts/records to track equipment dispatched & returned to facility.* Promote success of Managed Equipment Services (MES) program by working closely with subcontractors on equipment needs. * Provide MES partners with timely & accurate equipment on job & billing reports, while providing first-class customer service.* Assist with regional inventory management through equipment cycle counts.* Work with outside vendors on specialized equipment procurement. * Assist with managing temp power & lighting for projects across all regions. * Created tracking programs to evaluate current/projected inventory & revenue for temp power & lighting.

Indianapolis, Indiana, United States

Indianapolis, Indiana

* Provide administrative support to company executives and operation teams.* Identified, implemented, and manage tool/asset tracking program (AssetTiger) for yard/warehouse.* Manage submittal process for all company projects.* Write, issue & track subcontract agreements and vendor purchase orders for projects.* Streamline company operations by creating standard forms & documentation.* Assist Estimator in bid documentation, subcontractor solicitation and post bid/award documents.* Created new timecard form/process for superintendents to simplify payroll process.* Assist Project Managers with owner billings, including AIA G702/G703 standard forms.* Company technology specialist in Accounting/ERP software, Viewpoint Vista.* Request & manage company Bid, Payment, Performance & Warranty Bonds.

Fortville, Indiana, United States

* Create documentation to streamline project administrative tracking.* Cultivate company project opportunities from lead generation sources.* Manage Subcontractor contracts and prequalification documentation. * Issue and manage Invitations to Bid to subcontractors for all opportunities.* Redesigned company website.

Noblesville, Indiana, United States

* Managed day-to-day calendar, including making appointments and prioritizing the most sensitive matters.* Maintained comprehensive and accurate corporate records, documents and reports.* Prepared prequalification documents to submit to general contractors.* Point of contact among executives, employees, clients and external clients/vendors.* Aided with writing and editing emails, drafting letters, and preparing communications on the President/CEO's behalf.* Organized and documented monthly meetings for executive team. * Managed credit card expenses and allocation for President/CEO.* Review online bid leads and select opportunities to distribute to company.* Prepare pre-qualification documents to submit to general contractors.* Issue petty cash checks.* Manage credit card expenses and allocation for President/CEO.

Noblesville, Indiana, United States

* Specialist in tool and hardware/software tracking management program, ToolWatch* Created training and SOP documents for software programs* Member of executive team to transition company CRM program to Salesforce* Created Instructional documents & SOP for software programs* Created company monthly newsletter* Utilized video editing software to produce software training videos for company use* Improved accuracy of company’s list of clients, suppliers and vendors by reviewing current CRM data* Managed creation and distribution of company picnic and holiday invitation

Fishers, Indiana

* Exclusively work with couples on all wedding details from ceremony rehearsal through reception* Establish monthly payment plans with couples* Process invoices and payments for clients* Execute full day coordination for wedding with detailed timeline of events* Coordinate the set-up/tear-down of all external vendors: DJ, bands, decorators, photographers, etc.* Manage service staff, bar staff and kitchen staff during events* Assist with all venue events including social and corporate events* Assist clients with all audio visual & technology needs including: setting up sound system, projector, computers and troubleshooting AV/technical issues

Fishers, Indiana

* Created essential administrative and event policies for newly constructed venue, Saxony Hall* Coordinating event details, booking process and payments with clients* Create events that were tailored to satisfy the vision and goals of the City* Worked with marketing department to create all collateral, digital and social media marketing tools* Attend business and bridal expos to promote the venue* Managed the Special Event Permit Application (SEPA) process while Event Manager was on leave

Allendale, Mi

* Set up, execution, and clean up of all collegiate athletic events* Make sure that all sporting events are properly handled and run* Marketing and selling of GVSU Athletic merchandise * Greet visiting teams and act as their liaison during their visit* Create a friendly atmosphere for athletes and guests

* Student Event Manager* Manage nonathletic events at GVSU Fieldhouse Arena* Facilities/building manager during event* Meet with clients to discuss event details* Create/review event work orders* Supervise during the events* Conduct training for new employees* Create a work schedule around student's schedules

* Hospitality Chair* Registration and Donations Co-Chair* Worked with Planning Board to executed a conference for students from universities all over Michigan* Registered students as they arrived at Summit* Visited local businesses asking for donations to contribute

Lubbers Stadium

* Football Game Day Operations* Managed student ushers within the stadium* Monitor the ticket gates to ensure effective and efficient practices were being used* Listened and handled guest complaints* Assist fans in finding their seats and answering questions* Help to ensure a safe and comfortable environment for fans

Hilton Head Island, South Carolina

* Greet guests and provide a memorable first impression of our restaurant* Control the flow and timing of restaurant* Guide guests to their seats* Set tables for dinner* Prepare seating charts for sections

Hilton Head Island, South Carolina

* Recreation Intern* Manage opening and closing procedures of Fitness Center* Generate guest reservations for recreation activities* Establish recreation programs for the resort* Supervise kids crafts and activities * Direct guests throughout the resort/plantation* Manage reservations, deliveries, and pickups from our bike shop* Regulate parking at our new Beach Club

United States

* Assist in day to day office work* Answer phones, organize files, create BEOs, talk with clients* Waitress in hotel's main dining room* Banquet server for special evetns and weddings * Assist with coordinating weddings

Pop Century Resort

* Carried out Disney’s Four Keys Basics: Safety, Courtesy, Show, and Efficiency* Opened, closed, and maintained food stations* Prepared and served food for guests* Acted as cashier clerk in main dining room* Created "Magical Moments" and memories for all guests