K.J. Atkinson Email and Phone Number

Innovations – Researched and implemented a secure electronic signature with encryption software to better serve the firm's clients in the signing of important documents and to reduce labor costs in overtime. Implemented a hosted payment page on the firm's website to allow clients to make secure payments which resulted in faster payments. Implemented a secure documentation portal upload on the firm's website to allow clients to send confidential documents to us at their convenience. Researched and implemented templates to automate collections information into correspondence which greatly reduced preparation time, eliminated errors, and lowered and labor costs.HR – Administered employee benefit programs. Handled Open Enrollments while working with Plan Broker’s agent. Coordinated recruitment, resume screenings, interviewing, background checks, onboarding and offboarding. IT Support – Provided first-line support for software and hardware trouble shooting issues. Liaison with outside IT vendors. Periodically evaluated the computer and phone systems used by the firm to determine whether changes and upgrades were required. Awareness of software renewal dates and related costs. Performed updates and upgrades to laptops in a timely manner.Billing – Prepared all billing, account receivables and monthly client statements. Entered totals, write offs and memos into software and reconciled entries with revenue platforms. Created firm collections policy and performed collections efforts.Tax – Ensured the firm was ready for tax season: Prepared engagement letters and route sheets. Processed and assembled tax returns. Weekend support for tax processing. Organized individual tax return information. Administrative - Prepared firm newsletters monthly utilizing Thomson Reuters Checkpoint articles. Maintained firm credit cards for proper purchases of office supplies and other approved items. Supervised office building maintenance.

Under the direction of company Owner/President, I assisted with establishing administrative ground work for growing company: Organized personal and business expenses retroactively from 2005 to present. Supervised temporary admin staff. Set up and maintained monthly inspection cycle schedules in Outlook. Maintained Owner/President's appointment calendar. Compiled extensive client prospects listing and sent out advertisements to the various companies in Hampton Roads and Northern Virginia. Created Client Data Snapshot spreadsheet which listed all clients, inspection dates, and frequency of inspections for billing purposes. Created business templates for transmittals and various spreadsheets. Set up new client folders with agreements, reports, correspondence, inspections, permits, site plans, site photos, SWPPP, and group evidence. Scanned and sent inspection reports to clients for their records. Made corrections/updates to company literature: documents, brochures, etc.

Provided administrative support to department staff as assigned. Coordinated patient clinic days by scheduling and checking patient data into EPIC, assisting with nurse or physician requests during clinic times, scheduling follow up appointments, and entering clinic charges into EPIC. Verified clinic charges in the online reporting platform and entered all clinic totals into spreadsheet for insurance and referral purposes. Assisted with identifying and correcting regulatory deficiencies for site visits. Conducted EOC rounds and submitted quarterly reporting of findings to ensure that clinic environment was safe and up to code for staff and patients. Served as first point of contact for patients, family members and visitors in the trauma clinic. Entered staff attendance schedules and approved payroll utilizing API software. Responsible for maintaining the clinic office, administrative and patient clinic exam supplies by controlling inventory and re-order process as needed. Scheduled departmental meetings and interviews when requested. Submitted AFP's to accounts payable for payment to vendors. Processed and submitted items for staff reimbursements. Assisted with coordination of the 30th Trauma Celebration and the 2015 Annual Burn Reunion. Coordinated quarterly AARP Smart Driver Course. Coordinated clinic resign including selection of vendor, waiting room furniture, clinical staff office furniture, conference room furniture, as well as obtained quotes and processed the capital purchase. Maintained knowledge of computer applications and assisting clinic staff with troubleshooting when needed.

Assisted with client account management. Contacted MD providers to request additional documentation or clarification for medical chart completion. Attended, participated, and took meeting minutes. Maintained medical chart pending queues for various clients and physician groups. Completed medical chart reconciliation and special projects. Identified and reported trends and areas of concern to senior management. Daily medical chart retrieval, electronic scanning, and chart coding preparation of patient accounts for various billing and coding clients utilizing Citrix, Healthland, Epic and Meditech. Demonstrated speed and accuracy to ensure timely submission of patient data to medical coders.

Unrelated Experience - For resume gap clarification purposes

Unrelated Experience - For resume gap clarification purposes

Assisted Program Administrator in the management of the Internal Medicine Residents. Prepared documentation and correspondence for resident/fellow certifications, licensing applications, appointments and re-appointments, rotational contracts, trainings,etc. Typed various memos, and correspondence for program director and other staff. Performed data management tracking by creating and maintaining various databases for many different aspects of the Internal Medicine Residency Program. Managed residency fund account for each resident. Integrated extensive prep data into electronic evaluation software and maintained all resident/physician evaluations and resident meeting attendance. Administered annual resident in-service exam. Coordinated resident recruitment season in aspects pertaining to application screenings, applicant scheduling, and catering. Prepared documentation for resident licensing applications, BLS/ACLS, trainings, etc. Created and distributed weekly department events schedules. Coordinated evening board reviews for residents; arranged departmental catering.

Prepared documentation and correspondence for division manager, principal investigator, and other office staff. Created and maintained databases for study contracts, reimbursements, invoices, payroll and patient archive records. Purchased, budgeted, reallocated, and audited division finances using People Soft. Division payroll administrator using People Soft. Coordinated, attended, and took division meeting minutes. Prepared various typed correspondence. Arranged and processed travel and hotel accommodations and travel reimbursements for office staff. Assisted with travel for site visit managers/coordinators/external monitors/and job candidates. Kept all office supplied stocked. Arranged catering for all division meetings and events. Prepared study budget documents and feasibility questionnaires to initiate cancer studies with various pharmaceutical companies. Calculated costs for clinical studies, prepared billing invoices and deposited payments to study accounts upon receipt. Processed cancer patient travel reimbursements. Assisted with department audit preparation and follow up correspondence.

Unrelated Experience - For resume gap clarification purposes

Managed the Pathology Residency-Fellowship Program under the direction of program director. Prepared documentation and correspondence for resident/fellow certifications, licensing applications, appointments and re-appointments, rotational contracts, trainings, etc. Responsible for compliance of paperwork from resident/fellows/faculty, ensuring ACGME requirements were up to code. Monitored individual resident and residency program accounts and maintained budget and spending records. Processed travel vouchers, purchase orders, invoices, and reimbursements. Completed evaluations and verifications for prior residents/fellows as requested from various medical institutions, medical boards, and credentialing agencies nationwide. Created and maintained compliance database for resident mandatory meeting attendance and reported it to the program director. Administrator of electronic confidential performance evaluations for residents, fellows, and faculty ensuring the scheduling, tracking, and compliance of all evaluations. Assisted in identifying problems and creating remedial program policies. Updated and distributed program policies. Created and distributed weekly autopsy and resident seminar announcements. Updated the residency website as needed. Coordinated and administered annual mandatory in-service exams for all residents. Coordinated the pre-recruitment season utilizing ERAS (Electronic Residency Applications System). Coordinated the screening, recruitment, and interviewing process of residency candidates including day long rotational interviews as well as assisted with travel and hotel accommodations. Coordinated, attended, and took minutes of monthly departmental staff and resident staff meetings. Assisted with department internal review correspondence as well as assist in bringing any violations up to code Coordinated annual resident/fellow orientations and annual resident/fellow graduations.