Kacey Gallagher Email & Phone Number

Independence, Ia, Us

Quitman, Ga, Us

Provide administrative support to the Owner and Chief Executive Officer. Post business transactions, process invoices, process payments, produce reports and verify data for use in maintaining accounts payable records.Verify invoices against purchase orders and ensure goods and services were received before issuing payment to vendors.Assemble, review and input invoices into company system to be completed for payment.Process payments to vendors – cutting checks in QuickBooks and INxSQL.Reconcile credit card statement and payment with in QuickBooks and INxSQL.Process new customer credit applications and conduct customer credit checks.Trained all staff and created training documents for the newly implemented company computer system.Process all direct drop ships orders from vendors to customers – receive material off the Purchase Orders in the system, create customer invoice from Sales Orders in the system, post customer and vendor invoices into the system, and create backorders.Create monthly reports for accountant.Calculate Salesmen’s monthly credit card fees for commissions.Assisted with due diligence to complete sale of company to Core and Main.

Managed professional facilitation of human resources processes for the organization and clients.Wrote job descriptions, posted job announcements, screened candidates, scheduled interviews, conducted interviews, conducted on-boarding of new employees, and processed new hire paperwork.Created and maintained employee personnel file system.Used QuickBooks to process weekly accounts receivable using employee timecards to invoice clients for billable hours worked by employees.Processed weekly employee payroll for approximately 50 employees using QuickBooks, ensuring proper credit for hours worked.Entered all employees into Georgia New Hire System, verify and process all Employment Eligibility Verification (I-9) documentation, and process child support requests.Consulted with clients to identify employment needs and preferred qualifications and job requirements.Contacted references, perform background checks and conduct drug testing.Resolved issues between clients and employees.Managed day-to-day office responsibilities, as well as served as first positive impression for potential clients and employees.Reconciled credit card and bank statements within QuickBooks.

Parkville, Mo, Us

Bachelor of Science Degree in Management/Human ResourcesGraduated Summa Cum Laude: October 20184.0 GPADean's List: 2016, 2017, 2018The National Society of Leadership and Success, Sigma Alpha Pi Honor Society MemberDelta Mu Delta International Honor Society in Business Member

Spokane, Washington, Us

Provided general administrative support to the Fixed Route Transportation Department including the Transportation Manager, the Assistant Transportation Manager, 10 Supervisors, and 200+ Coach Operators.Served as the primary contact for the Transportation Department: met with the public, answered inquiries, made appointments for staff, researched and disseminated information as needed.Maintained personnel files for Coach Operators; assisted in preparation of Supervisor payroll records; assisted Human Resources Department in advising Transportation Department employees of eligibility for company benefits, and processed forms related to administration of pay plan.Documented accidents, maintained records of verbal and written discipline and assisted in follow-up actions; logged all incidents, accidents, customer comments, and employee discipline into operational program software (Trapeze Ops).Precisely administered uniform allowances for Coach Operators and Supervisors through employee accounts; primary contact for uniform vendors; processed payment of vouchers and accrued payables for Finance; and assisted in the creation of specifications for uniform vendor contract.Served as backup for Transportation Department Payroll Assistant by generating Coach Operator weekly hours and attendance records for Finance as needed.Meticulously prepared, distributed and maintained operating notices, route changes, detours, special events and rider alerts to ensure continuity of service.Managed day-to-day office responsibilities; performed complex word processing tasks; created, updated, and maintained spreadsheet and database files to maintain records; assisted in preparation of reports; maintained Department calendars; scheduled and arranged meetings; assisted with special events and projects.

Provided exemplary customer service and guided families through a difficult and emotional time; serve as the face of the State Veterans Cemetery by being the first person to greet families and explain service options to families as they start the process of laying their loved ones to rest.Serve as the primary contact for the Veterans Cemetery by greeting visitors, answering questions and providing facility tours when requested.Manage day-to-day office responsibilities such as composing correspondence, making appointments, scheduling and arranging meetings, processing incoming and outgoing mail.Prepare Interment and Pre-Registration files, confirmation letters, temporary tags and draft makers.Meet with families to prepare their service and arrange honors for all branches of service.Receive payment from customers.Maintain office inventory by ordering and receiving office supplies.Provide oversight of work for volunteers.Perform complex word processing tasks; create, update and maintain spreadsheet and database files to maintain records; assist in studies, surveys and preparation of reports; assist with special events and projects.

Provided executive-level administrative support to the Vice President of Human Resources, Chief of Operating Officer, Vice President of Technical, and Corporate General Counsel. Served as the Benefits Coordinator providing Medical, Dental, Life, EAP, COBRA and Flexible Spending assistance to employees.Company Project Server/SharePoint Administrator - Researched and implemented software; completed initial set-up, created training materials, trained employees to use the software and provided continuing administrative support company wide.General Office Management - Responsible for office supply coordination, shipping, maintenance services, file management, creating databases, answering multi-line phones, expense and credit card report reconciliation, and supervision of receptionist.Provided travel coordination and cost-savings solutions for in-country and international travel.Provided IT services backup for the company, including: desktop support, copiers, server logs, Data Loss Prevention override and plotter and printer support.Drafted correspondence, edited documents, created templates, attended meetings, generated minutes, managed and researched confidential information and produced presentations.

Provided executive-level support to the Prison Division Administrator, 2 Deputy Administrators, and Division Program Managers. Drafted and edited correspondence, managed files and electronic records, created spreadsheets, reports, attended meetings and generated minutes. Drafted, executed and managed Prison Division contracts with outside vendors. Maintained multiple calendars, arranged travel, researched confidential information and produced presentations.Created Prison Division audit process and documentation; participated in several prison audits for security and emergency preparedness.General Office/Division management that included: mail distribution, coping, faxing, creating databases, ordering Division office supplies, answering multi-line phones, and organized Division and Department functions.Assisted Human Resources in planning recruiting trips and job fairs which included: arranging meeting space, arrange travel for attendees, pack and arrange shipping of materials, registering participants.Performed NCIC and WCIS background checks on facility volunteers, visitors and potential employees.

Managed Export Department - placed orders, notified customers of promotions, maintained customer contacts, expedited deliveries, and submitted invoices for payment.Prepared printing quotes for salesmen and assisted in preparing and meeting department budget.Drafted correspondence, edited documents, ordered office supplies, meeting coordination and facilitation, arranged travel and managed multiple calendars.Created databases and spreadsheets that improved management reporting accuracy.General office management that included: answering multi-line phones, coping, faxing, file management (using proprietary software), mail distribution, and back-up receptionist.

Cedar Rapids, Iowa, Us

Assisted all company salesmen by preparing sales proposals, reports, correspondence, manage client database, and supplying customer service.Managed, ordered, and tracked salesmen vendor samples.General office management that included: answering multi-line phones, coping, faxing, file management, mail distribution, and back-up receptionist.Drafted correspondence, edited documents, ordered office supplies, meeting coordination and facilitation, arranged travel, and managed multiple calendars.

Arlington, Virginia, Us

Met and managed fundraising budget for two (2) cities through different events including: WalkAmerica, Bikers for Babies, and Jail and Bails.Thorough knowledge of fundraising concepts and strategic development.Contributed to exceeding the annual WalkAmerica and Special Events fundraising budget for the Hawkeye Division.Planned and facilitated Community and Board meetings.Developed and submitted sponsorship proposals to local businesses and managed and distributed comprehensive event materials.Coordinated promotion of events through radio, television, newspaper, print ad, and billboard advertising.Handled accounts payable and accounts receivable for all events.Developed correspondence and templates, edited documents, ordered supplies, meeting coordination and facilitation, arranged travel and managed calendar.

Cedar Rapids, Ia, Us

Assisted 10 salesmen (located throughout the United States) by preparing sales proposals, reports, correspondence, managing client database, and providing customer service.Hired and supervised company receptionist.Coordinated complete facility move to new location.Managed parking facilities and access badges, and company store for employees.Main contact and coordinator for internal facilities management (including: heating, maintenance, cleaning, phone lines, and vending).Knowledgeable in direct mail and telemarketing campaigns.Reconciled petty cash account monthly.Organized company functions including: holiday parties and retreats.General office management that included: answering multi-line phones, coping, faxing, file management, mail distribution, and back-up receptionist.Drafted correspondence, edited documents, ordered office supplies, meeting coordination and facilitation, arranged travel and managed multiple calendars.

Bachelor Of Science - Bs, Human Resources Management And Services

Criminal Justice And Corrections