Kai Thomas Email & Phone Number

New Rochelle, Ny, Us

Tarrytown, New York, United States

• Supervise and coordinate conferencing and receptionist staff.• Administrator for conference and shuttle-related apps, systems, etc. Ensure systems are updated and provide feedback as needed. Work closely with IT and Tririga team to answer questions, resolve issues, and provide solutions.• Work directly with the Audio-Visual team to create the proper conferencing environment in coordination with the presenter's requests/needs. • Develop and maintain metrics, budget spreadsheet/s, and written documentation for shuttles, conferencing, and receptionist. • Develop and maintain a working relationship with key internal clients. • Responsible for the auditorium, multi-function spaces, and Conference Centers. • Coordinate conference room reservation approvals and scheduling of room configurations

Tarrytown, Ny

• Anticipate, and identify issues and opportunities within the business, and develop solutions to facilitate an accurate and efficient process • Collaborate with the Real Estate & Facilities Management functions to support the analysis of current and future spending in the organization• Facilitate the PO approval process by managing all Real Estate & Facilities Management requisitions• Liaison between Real Estate & Facilities Management Legal and SS&P to communicate and coordinate new vendor onboarding, contracts, agreements, and order statuses• Manage contract requests in the Icertis contract system for the Real Estate & Facilities Management Team• Manage Capital requisition process by providing Quality Assurance of Proposals, SOW’s, and contracts before entry into Oracle• Monitor the daily progress of Capital Project requisitions, and provide updates to internal and external Project Managers

Tarrytown, Ny

• Review Proposals, Quotes, and SOW’s for the Engineering group• Manage Facilities work requests within the Regeneron IWMS system and the landlord's work order system• Manage Requisitions and Blanket Orders on behalf of Engineers & Technicians in the Engineering/Operations group• Resolve invoice discrepancies for the Facilities Team

Tarryown, Ny

• Aid in the procurement of supplies, raw materials, and equipment necessary for the operation of the organization• Review requisitions for accuracy and completeness and process purchase orders by entering and approving orders into Oracle database • Award contracts within limits of assigned responsibility • Resolve shipping/receiving and inventory issues • Maintain Overdue Vendor Shipment Report weekly to ensure that orders are shipped and received in a timely manner