Kai Thomas Email & Phone Number

Tarrytown, New York, United States

• Supervise and coordinate conferencing and receptionist staff.
• Administrator for conference and shuttle-related apps, systems, etc. Ensure systems are updated and provide feedback as needed. Work closely with IT and Tririga team to answer questions, resolve issues, and provide.
• Work directly with the Audio-Visual team to create the proper conferencing environment in coordination with the presenter's requests/needs.
• Develop and maintain metrics, budget spreadsheet/s, and written documentation for shuttles, conferencing, and receptionist.
• Develop and maintain a working relationship with key internal clients.
• Responsible for the auditorium, multi-function spaces, and Conference Centers.

Tarrytown, NY

• Anticipate, and identify issues and opportunities within the business, and develop solutions to facilitate an accurate and efficient process
• Collaborate with the Real Estate & Facilities Management functions to support the analysis of current and future spending in the organization
• Facilitate the PO approval process by managing all Real Estate & Facilities Management requisitions
• Liaison between Real Estate & Facilities Management Legal and SS&P to communicate and coordinate new vendor onboarding, contracts, agreements, and order statuses
• Manage contract requests in the Icertis contract system for the Real Estate & Facilities Management Team
• Manage Capital requisition process by providing Quality Assurance of Proposals, SOW’s, and contracts before entry into Oracle

Tarrytown, NY

• Review Proposals, Quotes, and SOW’s for the Engineering group
• Manage Facilities work requests within the Regeneron IWMS system and the landlord's work order system
• Manage Requisitions and Blanket Orders on behalf of Engineers & Technicians in the Engineering/Operations group
• Resolve invoice discrepancies for the Facilities Team

Tarryown, NY

• Aid in the procurement of supplies, raw materials, and equipment necessary for the operation of the organization
• Review requisitions for accuracy and completeness and process purchase orders by entering and approving orders into Oracle database
• Award contracts within limits of assigned responsibility
• Resolve shipping/receiving and inventory issues
• Maintain Overdue Vendor Shipment Report weekly to ensure that orders are shipped and received in a timely manner