Manage and maintain executives' schedules. Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software. Answer phone calls and direct calls to appropriate parties or take messages. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.Greet visitors and determine whether they should be given access to specific individuals. Perform general office duties.File and retrieve corporate documents, records, and reports. Set up and oversee administrative policies and procedures for offices or organizations. Open, sort, and distribute incoming correspondence, including faxes and email. Make travel arrangements for executives. Prepare responses to correspondence containing routine inquiries. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Interpret administrative and operating policies and procedures for employees. Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors. Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

1 Types and proof reads all letters, reports and correspondence assigned. 2 Checks all mathematical calculations in any documents typed. 3 Makes photocopies of reports, letters and other printed documents for filing 4 Operates the central filing system and case management system of the branch 5 Send facsimile messages. Stamps, initials and dates the documents prior to filing 6 Receives and takes messages 7 Submit all typed reports and other documents on dates required. 8 Opens new file, record and acknowledge receipts of the same prior to passing case file to the respective adjusters. 9 Files all closed files and other documents for the branch office 10 Any other duties that may be required by the ManagementB) Accounts DutiesI) Payments 1 Records invoices from creditors/suppliers 2 Check prices, extensions and additions of amount to be paid for invoices from suppliers/creditors with the purchase orders. 3 Stamps invoices for approval of Branch Manager and prepares payment vouchers. 4 Files copies of payment vouchers/petty cash vouchers supported by invoices, in numerical sequence in payment vouchers file and petty cash payment 5 Completes petty cash replenishment 6 Prepares purchase orders and obtain approval 7 Completes fixed assets addition form with every purchase of Company’s assets and records it in the Fixed Assets Register for the Branch. 1 Prepares invoices for issuance to Clients 2 Files copies of invoices (fee notes) / credit notes issued to Clients in numerical 3 Enters into the computer details on invoices (fee notes) issued to clients 4 Mail statements to Clients 5 Prepares receipts for all payment received and issues to Clients 6 Record cash/cheques payment received from the Clients 7 Prepares deposit slips (using bank deposit slips) and deposits all collections into the bank. C) General1 Any other duties allocated by the Management

Responsible for performing clerical and administrative duties in an office. Assists executive assistants and secretaries by sorting mail, filing, answering phones, greeting clients, scheduling meetings, and restocking supplies.Primary responsibilities Answer phones and greet clients warmly. Assist in filing duties. Perform basic bookkeeping duties. Compile financial records. Perform stenography and dictation. Reroute calls to appropriate people. Answer inquiries about company. Help organize office activities. Prepare coffee or get water for staff. Insert bills in envelopes and mail. Hang up company policies around the office. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Retrieve files for personnel. Take and deliver messages. Sort and distribute incoming mail. Fix malfunctioning office equipment. Count or measure mail. Handle travel arrangements and expense reports for staff. Schedule meetings and conference rooms. CAll IT for computer assistance. Post work schedules. Perform data entry. Prepare payroll checks. Restock supply closet with printing paper, ink, pens, paper clips, staplers, files and folders, and correction fluid.