Kara Devine Email & Phone Number

United States

Portsmouth, New Hampshire, United States

➢Full-time Admin for a robust, Life Sciences-focused Staffing firm serving National clients➢Support Sr. Managing Director directly, as well as entire team of Recruiting and Sales staff (~40 employees)➢Act as the primary point of contact among executives, employees, clients, and other external partners, as well as managing the Front Desk ➢Manage office operations by ordering supplies, reviewing budgets, and address office issues➢Help to manage Leadership email accounts, as well as company general info email account➢Assist with travel arrangements➢Assist with presentations and any necessary reports needed by Executives➢Maintain accurate records➢Organize meetings, including scheduling, sending reminders, and catering ➢Assist with coverage in managing Key client accounts for Account Executives as needed➢Ability to complete a high volume of tasks and projects with little to no guidance have impeccable attention to detail, make smart and timely decisions and react with appropriate levels of urgency➢Format information for internal and external communication – memos, emails, presentations, reports➢Coordinate office logistics and events, including client meetings and team-building ➢Demonstrated ability to maintain a high level of integrity and discretion when handling confidential information➢Oversee commissions’ payouts and reporting for Recruiting and Sales staff

Stratham, New Hampshire, United States

➢Exceeded aggressive monthly deadlines and KPIs➢Managed and updated spreadsheets, ensuring clients services were updated and processed in a timely manner➢Resolved billing disputes efficiently and effectively➢Daily usage of Microsoft Excel including online courses to increase knowledge

Stratham, New Hampshire, United States

➢Created processes for daily tasks that have now become Standards of Procedure➢Maintained and promoted positive customer experiences in dealing with HIPPA sensitive information➢Seamlessly took on and completed additional projects and maintained workflow ➢Worked to create positive experiences for disgruntled clients➢Assisted in training new staff to create a smooth transition

Exceptional service with special attention to punctuality and preparation to work upon arrival. Coordinated and maintained household and kept track of children's and household activities.

Managed up to 12 children in the classroomWorked with families on development and progress, Maintained detail-oriented reportsPartnered with teaching staff to evaluate progress and recommend appropriate plans