Kara Briggs Email & Phone Number

Scottsdale, Arizona, United States

• Transitioned to Infosys BPM to work The Vanguard Group account as part of a strategic partnership
• Served as a remote “onboarding equipment coordinator” for large volume of new employees and contractors.
• Documented multiple step-by-step jobs aids to assist transitioned employees with new standard operating procedures.
• Created email distribution lists and organizational chart for 400-person department, circulating weekly updates.
• Developed pathway to secure essential departmental resources, promoting streamlined distribution process.
• Organized and led cross-site meetings with key contacts to collaboratively refine new company procedures throughout lengthy transition phase; clarified changing priorities while administratively supporting senior.

Scottsdale, Arizona

• Prepared/distributed weekly department-wide communications; performed requested research for senior manager teams; detailed oversight and management of multiple special projects, including planning of large department.
• Compiled/maintained departmental records and data for a variety of internal reports; tracked and updated budgets.
• Produced all employee reward and recognition award certificates; arranged award lunches and incentives.
• Scheduled/organized variety of meetings in Microsoft Teams; maintained calendars for Dept. Head /Sr. Manager.
• Arranged travel and hotel accommodations for busy manager team; processed travel expense reports (Concur).
• Processed and distributed individual team office supply requests; maintained departmental office supply inventory.

Scottsdale, Arizona

• Performed variety of complex administrative tasks in fast-paced Inc. 5000 company: managed extremely active C-Suite calendars; scheduled/organized off-site meetings; planned luncheons/dinners; negotiated vendor.
• Composed internal/external correspondence, memos, agendas, prioritized conflicting needs; responded to/routed confidential inquiries; completed special projects, meeting all deadlines; processed expense reports.
• Coordinated detailed interview and onboarding schedules for prospective employees and new hires; routinely collaborated with H.R. Department to facilitate preparation of final candidate debrief sessions/set up.

Scottsdale, Arizona

• Served as gatekeeper for daily publicly traded company operations; performed office manager duties.
• Supervised junior level executive assistant; supported HR manager in coordinating new hire set-ups.
• Collaborated with legal counsel to prepare Board of Director meeting books and maintained board minutes; planned quarterly board of director and annual shareholder meetings; exercised strict confidentiality on all.
• Monitored/organized all corporate documents, maintaining hard copy and electronic filing systems.
• Oversaw and distributed to appropriate parties a variety of legal documents and transactions including contractual and non-disclosure agreements, trademarks, patents, and intellectual property; performed notarial.
• Initiated set-up of quarterly shareholder conference calls; liaised with moderator during live shareholder calls.

Scottsdale, Arizona

• Initiated client communication to gather essential data for home searches, selecting “best fit” realtor for their needs.
• Liaised with multiple human resource contacts, moving companies, and other destination consultants to deliver essential information and resources to clients, promoting a responsive transition process for best price.
• Scheduled reminders to track progress of client moves at each stage from initiation to completion.
• Evaluated client outcomes/experiences to grow relocation department, maintaining highest-level customer service and ensuring repeat business from client base; built loyal client relationships for optimal growth.
• Increased outgoing relocation referral production by 36% by creating a variety of contests for realtor team.

Scottsdale, Arizona

• Chosen to work on original team to launch book store grand opening, assisting manager in designing store layout and visual displays, and merchandise buying, including book and gift item selection.
• Researched and placed special orders for conferences, as well as individual requests.
• Built loyal relationships with regular patrons, providing personalized customer service.
• Managed and coordinated quarterly inventory.

M.Ed., Elementary Education

Bachelor Of Arts, Psychology