Kara Briggs Email & Phone Number

Scottsdale, Arizona, United States

Transitioned to Infosys BPM to work The Vanguard Group account as part of a strategic partnership• Served as a remote “onboarding equipment coordinator” for large volume of new employees and contractors.• Documented multiple step-by-step jobs aids to assist transitioned employees with new standard operating procedures.• Created email distribution lists and organizational chart for 400-person department, circulating weekly updates.• Developed pathway to secure essential departmental resources, promoting streamlined distribution process.• Organized and led cross-site meetings with key contacts to collaboratively refine new company procedures throughout lengthy transition phase; clarified changing priorities while administratively supporting senior leadership efforts/vision.

Scottsdale, Arizona

• Prepared/distributed weekly department-wide communications; performed requested research for senior manager teams; detailed oversight and management of multiple special projects, including planning of large department events.• Compiled/maintained departmental records and data for a variety of internal reports; tracked and updated budgets.• Produced all employee reward and recognition award certificates; arranged award lunches and incentives.• Scheduled/organized variety of meetings in Microsoft Teams; maintained calendars for Dept. Head /Sr. Manager.• Arranged travel and hotel accommodations for busy manager team; processed travel expense reports (Concur).• Processed and distributed individual team office supply requests; maintained departmental office supply inventory.• Coordinated and led the distribution of 250+ person “Rally Day” lunches cross-site in multiple shifts.• Scheduled repairs and organized internal moves; equipped new employee workstations; provided team leader support.

Scottsdale, Arizona

• Performed variety of complex administrative tasks in fast-paced Inc. 5000 company: managed extremely active C-Suite calendars; scheduled/organized off-site meetings; planned luncheons/dinners; negotiated vendor contracts; travel planning.• Composed internal/external correspondence, memos, agendas, prioritized conflicting needs; responded to/routed confidential inquiries; completed special projects, meeting all deadlines; processed expense reports.• Coordinated detailed interview and onboarding schedules for prospective employees and new hires; routinely collaborated with H.R. Department to facilitate preparation of final candidate debrief sessions/set up reference checks.

Scottsdale, Arizona

• Served as gatekeeper for daily publicly traded company operations; performed office manager duties.• Supervised junior level executive assistant; supported HR manager in coordinating new hire set-ups. • Collaborated with legal counsel to prepare Board of Director meeting books and maintained board minutes; planned quarterly board of director and annual shareholder meetings; exercised strict confidentiality on all correspondence.• Monitored/organized all corporate documents, maintaining hard copy and electronic filing systems.• Oversaw and distributed to appropriate parties a variety of legal documents and transactions including contractual and non-disclosure agreements, trademarks, patents, and intellectual property; performed notarial services, as needed.• Initiated set-up of quarterly shareholder conference calls; liaised with moderator during live shareholder calls. • Planned and organized special events from start to finish; managed logistical and vendor details for out-of-state grand openings, securing the presence of local city officials, media, and community leaders.• Spearheaded local company move, organizing and prioritizing all facets of transition; interfaced with commercial moving team director to design layout of new office space; service provider selection; collaborated with IT to install new phone system; led regular transition team meetings; coordinated office furniture/equipment sale for auction.• Created meeting presentations/org charts; inventoried/ordered office supplies; composed and circulated company-wide communications regarding press releases and current events; served as point person for building management.• Scheduled/organized senior executive meetings/lunches; managed multiple Outlook calendars; coordinated domestic and international travel for busy C-Suite team; processed detailed expense reimbursement reports.

Scottsdale, Arizona

• Initiated client communication to gather essential data for home searches, selecting “best fit” realtor for their needs.• Liaised with multiple human resource contacts, moving companies, and other destination consultants to deliver essential information and resources to clients, promoting a responsive transition process for best price.• Scheduled reminders to track progress of client moves at each stage from initiation to completion.• Evaluated client outcomes/experiences to grow relocation department, maintaining highest-level customer service and ensuring repeat business from client base; built loyal client relationships for optimal growth.• Increased outgoing relocation referral production by 36% by creating a variety of contests for realtor team.

Scottsdale, Arizona

• Chosen to work on original team to launch book store grand opening, assisting manager in designing store layout and visual displays, and merchandise buying, including book and gift item selection.• Researched and placed special orders for conferences, as well as individual requests.• Built loyal relationships with regular patrons, providing personalized customer service.• Managed and coordinated quarterly inventory.

M.Ed., Elementary Education

Bachelor Of Arts, Psychology