Kara Paul Email & Phone Number

Helena, Montana, United States

*Developed documentation guidelines to start standardizing internal documents for the Administration Division.*Assisted the Change Management Specialist for the agency with rolling out an updated timesheet that impacted the entire agency. I collaborated with the team by assisting with communication via various methods, assisting with the creation of step by step written guides, tracking metrics, and staffing various informational meetings. I was responsible for creating training videos by using SnagIt, OpenShot, and Audacity to record, edit, and add voiceovers to the training videos.

Montana

As the Senior Executive Assistant to the President, I worked closely with the President to ensure he had time to attend to the needs of Carroll College and to fulfill both his vision and goals for the college.• Served on the Carroll Leadership Team from August 2023 to March 2024, a group of key individuals at the College that helps inform the work of the Executive Leadership Team. I previously served on the group formerly known as the President's Cabinet, an advisory body that made recommendations on campus policies, assisted in strategic planning, and was involved in various departmental initiatives.• Identified, implemented, and optimized operational efficiencies within the Office of the President, enhancing productivity and streamlining processes.• Moved projects forward by gathering information, communicating between various parties, and watching deadlines.• Expertly managed the President's complex calendar, proactively scheduling appointments and coordinating intricate travel arrangements.• Served as the staff liaison between the Board of Trustees and the College, as well as responsible for coordinating quarterly Board meetings. • Prepared Board Minutes and Meeting Materials for the Governance Committee, the Executive Committee, and the full Board of Trustees. For about one year and eleven months, I was responsible for the minutes for all ten board committees before we reinstituted a scribe model, which I oversaw.• Assisted with donor outreach and donor cultivation activities.• Oversaw the Presidential budget and made reimbursement requests.• Proofread, drafted, and edited documents.• Vetted, implemented, and maintained a Board Portal using OnBoard by Passageways.• Demonstrated a commitment to diversity, equity, and inclusion by actively serving on the College's Diversity, Equity, and Inclusion Committee from 2020 to 2024, and the Countering Bias Subcommittee.• Maintained the highest level of discretion, integrity, and confidentiality.

Remote

I watched for format, grammar, and sentence smoothness, and ensured that the language was written in basic conversational language (not too formal, but still sounds professional). Upwork is a freelancer platform.Duties:• Effectively researching, analyzing, writing, and editing information in order to facilitate blog posts on topics desired by clients.• Applying desired style, keywords, and tone desired by clients.• Meeting deadlines for finished pieces with no revisions needed.Accomplishments: • Successfully wrote over 50 original blog articles on technical topics that required considerable research, such as HVAC systems and plumbing, all while making each article original even when topics/prompts/keywords had significant overlap.• In April 2019, completed 5 educational blog topics addressed to teachers, parents, and students for publication on a learning app.• All Upwork jobs were rated 4.85-5.00 starts on a 5.00 star system, and I achieved Rising Star status on the platform.

Hilo, Hawaii

Duties:• Effectively learned to use and maintained two cloud-based platforms, SkyPrep and Quick Base, which we used for managing company clients, training classes, inventory, reservations, and equipment usage. Inputted and processed new inventory items and disposals. • Served as an admin for two company WordPress websites in order to make written content updates and collaborate with IT for making design changes.• Assisted with a wide variety of small to large management projects and initiatives.• Assisted with answering social media enquiries and fixing grammatical errors when they occurred, as well as proofreading various documents and grant proposals.• Assisted with general office duties such as drafting correspondence, reports, taking minutes, coordinating board meetings, and making copies of important documents.Accomplishments:• From 2016-2019, I compiled our Annual Activity Reports. I pulled multiple streams of data together into both visual charts and written summaries to explain the company’s equipment usages, accomplishments, and weaknesses. • Created the bulk of the written content needed to create the company's new nonprofit website, nloh.org, and helped vet potential vendors to build the website.• Entered the company into professional and video competitions, which helped us attain local and national recognition. Awards won coincided with my years of service.• I completed numerous special tasks both on the individual and the team level for the President & CEO.• From February 2018 to August 5, 2019, I was one of three chosen managers to serve on an interim experimental executive management team. After having worked for 18 months, the executive management team demonstrated that a different management approach would be more efficient and effective, resulting in the dissolution of the executive management team and establishment of a new organizational structure.

Hilo, Hawaii

• Collaborated with senior executive assistant on management tasks and special assignments for the President & CEO. • Acted as a liaison between President & CEO and staff to make sure management initiatives were successfully carried out; helped oversee a college intern and other staff members.• Maintained company’s social media accounts until marketing manager was hired at the end of 2016.• Practiced discretion when giving grammatical advice for documents of a highly sensitive nature.• For one year was directly responsible for company social media channels until hire of Marketing Manager. • Spoke to small groups of people and gave presentations as well as company tours.Accomplishments:• Established myself as the company’s in-house expert on proofreading, editing, grammar, and spelling for internal communications, grant applications, and documents, as well as external written materials such as newsletters and brochures. • Collaborated with a small team to turn our in-person classes into online classes. This required creating written materials and making PowerPoints to complement educational videos created by Production Department, as well as giving constructive criticism to teammates.• Established LinkedIn Learning platform for our company and sent monthly newsletters to encourage staff members to take an interest in self-development.• Finished and implemented Quick Base, our cloud-based platform for managing company clients, inventory, reservations, and equipment usages company-wide, and was the lead project manager for training staff members to use the new system.• Compiled, wrote, rewrote, and/or proofed numerous company policies and procedures, bylaws, and standard operating procedures, and put them in centralized online locations for easier accessibility.

Hilo, Hawaii

Duties:• Collaborated with one colleague and the Outreach Supervisor to create initiatives to attract and retain new clients for our training program.• Created storyboards and scripts for shows and PSAs to bring more content to our channels and educate viewers about our mission.• Editing television shows using Final Cut Pro X and performing a variety of Production tasks including on-screen talent, camera operation, and voiceovers.Accomplishments:• Through hard work, honesty, and dedication, was promoted to executive assistant 7 months after hire.• With one colleague, we successfully worked with clients to produce a complex music about sepsis awareness; we were solely responsible for ensuring our clients’ expectations were met during the editing process. • With outreach team, began NLTV’s Instagram account and worked on content creation and growing our social media accounts.

Office Of The Chancellor

• Wrote and photographed assigned public relations pieces concerning University of Hawaii faculty, students, programs, alumni, Hawaiian culture, and events for the Office of the Chancellor's website, “UH Hilo Stories.” • Stories required me to pitch and pursue approved story leads, conduct interviews via face-to-face, email, and phone, and to meet deadlines as well as learn a new writing style.

• Photographed and wrote articles about Big Island attractions and news for student paper Kalamalama. • Interviewed sources with planned and spontaneous questions; articles were self-chosen and occasionally assigned, with reprints of some opinion pieces from prior publication.

Naalehu, Hawaii

• Stocked and rotated produce items. • Prepared and packaged chopped produce. • Assisted an array of customers with choosing products and answering questions. • Organized and arranged customer displays and cooperatively improved produce presentation. • Performed janitorial work as needed.

Naalehu, Hawaii

• Packaged meat, poultry, fish, and seafood; meat department cleaning. • Prepared hot food items, seafood items, and ground beef/pork. • Improved workplace sanitation and trained or advised new co-workers. • Improved and cleaned display cases; assisted customers.

• Wrote opinion pieces offering college advice for Fastweb.com readers based on personal experiences as a college undergraduate.

Hilo

• Served as a TA for Dean Randy Hirokawa. • Held office hours for student consultations. • Collaborated with fellow teaching assistants to hold study groups for COM 270: Theories of Human Communication and broadcast lectures for long-distance learning class. • Attended lectures and assisted in classroom duties as needed.

Bachelor’S Degrees, English And Communication, 4.0

Associate’S Degree, Liberal Arts, 4.0

Activities and Societies: Phi Theta Kappa Attained through The University of Hawai'i Center- West Hawai'i, which later moved and became.