Grants AdministrationProposal evaluationOperations ManagerGrants management system implementation Fluxx certified Administrator

The All-in-one Grant Management Solution designed to do more good.

Grants Administration• Develop, implement and maintain all aspects of the grants management system• Assist staff on use of grants and data management systems• Review, refine, design, implement and maintain all grants management and data management procedures • Produce reports, summaries and other documents needed by other staff, financial advisors and board or committee members• Monitor current and long-term grants budgets, in coordination with other advisorsGrantmaking• Support all aspects of grantmaking process for all clients • Communicate effectively with grantseekers/applicants, grantees, board or committee members regarding grantmaking• Assist program staff in determination of grant compliance and outcomes on grants awarded• Support program staff through grantmaking processDatabase Management/IT/Communications• Maintain the accuracy and integrity of the grant tracking database (GIFTS) structure and its supporting data• Serve as GIFTS help desk for the office• Oversee the creation, design and modification of standardized templates for use with the data system• Maintain and modify written procedures outlining data management practices• Liaise with software vendor and IT consultant to resolve issues with GIFTS and other systems• Assist with maintenance of client websites• Assess ongoing technology needs and manage IT and software maintenance, upgrade and replacements in coordination with IT consultant• Assist with all communications functionsBusiness Operations• Maintain financial records and perform duties to fulfill accounts payable and purchasing and grant payment obligations for foundation clients, including:• Track and manage transactions related to grantmaking• Maintain all aspects of financial data in Quicken• Track billing for client reimbursement • Prepare regular financial reports for budgeting• Annual financial reviews and 990 filing

Grants Management- Managed the entire grant process from proposal to final report.- Actedt as main point of contact for grantee questions regarding proposal status, subsequent payments, etc.- Drafted and proofread grant terms and agreement letters- Oversaw the management of the Foundation’s central grant files and ensures integrity of each record- Provided data-driven research and reports to Foundation Leadership for grant planning and learning.- Provided in-house Gifts (Grant Database) training and acts as the primary resource to program staff.- Assisted Family members in their grantmaking. Provide training regarding policies.- Ensured the accuracy of the grants database: Approximately 500 grants managed annually- Supervised the Grants Coordinator and internExternal/Internal Communications- Planned and coordinated all special events: including Trustee dinners, Dedications, Annual Staff Dinner, etc- Prepared the Annual Report (with CEO) as well as delivering PowerPoint presentation to the Board.- Designed Tribute and Journal advertisements for various receptions and award acknowledgements.- Managed the internal newsletter for email blasts- Drafted press releases- Responded to external surveys and data requests about the Foundation’s grantmaking.- Created/Maintained policy manuals: Internal procedures, Management manual & Family manualBoard Administration- Planned logistics and content of Board meetings (Both Regular & Supporting Foundations) 3 times annually- Served as secretary to various Board committees- Created/Maintained Trustee policy manual- Developed orientation schedule for new Trustees- Scheduled Foundation-related travel arrangements and accommodations for Trustees- Provided staff support to Trustees as needed

Post Award Grant Administration -- Medical Science Awards• Processed personnel/effort allocations and cost transfers• Updated/maintained payroll auto-charge • Audited grant expenditures reports• Prepared for A-133 audit• Reviewed incoming subcontractor invoices before processing• Responsible for final audit and closeouts according to government and agency requirements.

Post-award grant administration, maintained grant records and databases, recorded and collected grant receivables, and processed invoices based on contract timelines. VaThe Monell Chemical Senses Center was founded in 1968 as the world's first nonprofit scientific institute devoted exclusively to basic research on the chemical senses: taste, smell, and chemosensory irritation. Research at Monell contributes to a wide range of scientific and practical knowledge. With more than fifty Ph.D.-level scientists, the Center is making major progress toward understanding how the chemical senses function and their importance in everyday life. The Center is located in the University City area of Philadelphia.