Karen Arthur Email and Phone Number

Prepared payroll (80 - 200+ employees) in and out of state, off-cycle payrolls, offers, background checks, post-offer physicals, new hire orientations, terminations, exit interviews, coaching, counseling, investigations, newsletters, reconciliation of benefits, compiled journals, W/C audits, 401k audits, benefit renewals, garnishments, taxable fringe benefits for our expats, EEO-1 reporting, multiple worksite reports multiple quarterly and year-end requirements/request for our parent company in Japan. Trained and supervised payroll backups and trained multiple supervisors and managers on ADP Workforce Now. Created and implemented a record retention program and trained, maintained records, and enforced the program for 8 locations.

Supported accounting manager in preparation of financials for parent company, bank reconciliations, and fixed assets, analyzed and audited all accounts, prepared, and input journals, schedules, and all essential accounting functions, and backed up IT. In A/P I ensured accurate and timely payments of vendor invoices and maintained accurate records and control reports. Streamlined processes by eliminating an A/P processor, implemented trade discount usage and worked with IT personnel to ensure the proper flow of information. Once promoted to Sr. Accountant & Payroll/Benefits Coordinator I trained new personnel on processes and supported A/P with data entry and 3-way matching for another 5 years due to a high turnover, restructuring of the department, and implementation of SAP.

As the Accounts Payable Specialist I ensured timely payments of vendor invoices and expense vouchers and maintained accurate records and control reports. Responsible for preparing accounts payable register and related reports. Streamlined processes eliminating an A/P processor, implemented trade discount deductions and worked with IT to insure proper flow of information. Implemented Concur for our sales and management to enter their expenses in to expedite payments back to them. Reconciled all A/P accounts, streamlined/reduced paperwork, reduced entry time to the computer, and decreased Accounts Payable liability by over 75% the first year.

Worked with the Plant Manager on what was going to be produced based on sales forecasts. Recorded and maintained items produced in the system by lot numbers. Ensured compliance with established internal control procedures. Initiated the first product recall system for the company. Worked with IT and software vendor to troubleshoot areas that didn’t flow properly and implemented software areas never used before.

Administrative Assistant for the Director of Distribution. Composed correspondent, generated reports, prepared Board Meeting charts, graphs, slides, and other information requested, and created forms for numerous departments/facilities. Assisted Consumer Services 800# creating complaint/"At-a-boy" logs, standardized letters, and communicated with consumers.

Distributed clothing groups amongst stores across CA to ensure an excellent presentation of goods, selected items for ad layout and photography, processed RA's and/or sent goods to clearance center for destruction. Reported departmental sales by square foot, worked with department supervisors and store managers regarding replenishment of goods to increase sales. Ensured that groups were distributed to the stores that would sell for the weather in that area and found the right price points for the garments. Worked with IT to write better, more inclusive reports for various departments and for the G.M.M. and as a result reduced paper waste by 89%. Worked with Alfred Dunner, Graff, Cricket Lane, and many other named vendors.

Licensed insurance agent dealing in commercial lines, specialty group such as Architects and Engineers, Almond Hullers, and Grape Growers, handled workers' compensation, claims processing and IT Support.