Karen E. Salas Email & Phone Number

New York, New York, United States

Provide support to the Chief Investment Officer who manages $13 billion in Hedge Funds; and the Deputy Head of Product & Platform who manages Product Structuring, Operations & Finance. Prioritize tasks and agenda to match business goals. Lead daily administrative tasks such as scheduling, travel arrangements, domestic/international meetings, promote a team environment & ensure projects are being executed in a timely manner.• Extensive & proactive calendar management for a busy & demanding team of executives with frequently changing schedules; adjust and prioritize schedules to ensure their time is focused on critical, strategic issues. Serve as gatekeeper & central point of contact. Daily liaison with Executive Assistants in NY, Geneva and Singapore offices, with Clients, Fund Managers and Client Advisors.• Oversee scheduling for the Investment Committee.• Domestic/international travel, preparing ever changing itineraries and ensure all time zones are up to date.• Expense report preparation and reconciliation via CONCUR. Enter all monthly expenditures for client entertainment into the Global Compliance Database.• Plan/organize domestic and international meetings for prospects and current clients. Arrange conference rooms, video conference meetings, catering, and other logistics as needed.• Act as a liaison between media outlets, internal Sales Account Executives and clients.• Coordinate communications & follow-up on requests ensuring to identify those requiring immediate attention. • Maintain confidentiality of all communications & documentation.• Research venues for annual team event.• Order hardware for the team and submit requests for new applications and systems.• Manage office relocations.• Member of Business Resiliency & Continuity Team ensuring group is always fully operational.• Be proactive, helpful, and flexible with a sense of humor in order to adapt to the constant changes within a demanding environment.

Laurel, Maryland, United States

Provided collaborative, professional, detail-oriented support to executives at one of the first internet service providers in the United States.• Recognized and understood urgency of key issues and took appropriate action, operating and representing within hierarchical structure of organization and interacting with senior management.• Managed executive calendars and coordinated weekly project team meetings and assisted in the development of meeting agendas to increase meeting efficiency.• Planned and scheduled meetings, with internal partners and external clients. • Assisted with new hire onboarding efforts in addition to interviews and new hire orientation.• Tracked departmental expenses against budgetary constraints in various categories. Generated reports in expense tracking system.• Created and maintained a detailed database on all the firm’s non-disclosure agreements & their expiration dates; along with all outside counsel expenses.

New York, New York, United States

Provided administrative support to executive at a multinational independent investment bank and financial services company. • Managed active calendar of appointments.• Filed expense reports.• Composed and prepared confidential correspondence.• Handled all travel reservations.• Answered and screened telephone calls. • Maintained database of each of the Private Client Group’s 310 employees.• Worked closely with human resources and each branch manager in organizing new employee onboarding and processing employees who were leaving/retiring.• Coordinated the group’s annual event.

Business Management

Regents Diploma, Secretarial Science