Karen Eppard Email & Phone Number

Silver Spring, Md, Us

Greenbelt, Md

• Provide administrative support to Member Services Director and Leasing Coordinator.• Answer and direct phone calls to appropriate staff/departments.• Receive visitors, packages, mail and deliver to appropriate staff/departments.• Stamp, scan and electronically file invoices in appropriate departmental files.• Receive monthly coop payments and provide receipts.• Maintain lobby and documents for members/visitors.• Manage committee rosters, receive and file committee agendas and minutes.• Reorganized and updated dilapidated database to make it easily understood and easily accessible by all staff.• File open and closed Board of Directors meeting minutes.• Track apartment leasing vacancies; copy, scan, distribute and file leases. • Assist all departmental Directors with special projects. • Prepare and provide monthly committee task reports for Executive Director review.• Upon implementation of a new database software which confounded the CFO and his accounting team, worked with CFO to organize and track monthly payments and revenue streams.• Worked with Maintenance Director to reconstruct database of all homeowners; organized work order planning/tracking.• Worked with Warehouse Manager to organize quarter-million-dollar inventory to sort supplies and parts to make them easily accessible for workmen and for inventory control database.• Assist Member services team with Annual Membership Meeting.

Silver Spring, Maryland

Silver Spring, Md

• Assist President/Principal Broker with all administrative needs and scheduling/calendar management.• Prepare new business proposals and performed market research.• Coordinate staff meetings, and prepared meeting agendas/materials. • Recommend policy changes to improve office workflow efficiency.

Alexandria, Va

• Provide administrative services to the Executive Vice President/CEO.• Schedule travel arrangements including hotel and ground transportation, and prepared itineraries.• Coordinate board of directors/and executive committee meetings and prepared materials.• Staff liaison to the awards committee, and responsible for meeting materials preparation and coordination of industry awards for the annual convention. Processed applications and various award nominations.• Conduct council election process, including biographies, photographs, ballots, mailings and results.• Prepare, research, update, compile and distribute the SAF leadership directory.• Assist the director of finance with the preparation and publication of the annual budget book. • Update website for councils, committees, board members, and awards committee information.• Conduct annual United Way campaign resulting in 100% participation. • Serve as liaison for building maintenance and cleaning companies.• Supervise and provide back-up to receptionist.

Potomac, Md

• Serve as primary administrative support to the General Manager/Regional Director of Operations.• Administer and maintain timekeeping and payroll system, including time entry, paycheck production, and distribution and payroll reports for key department heads.• On-site manager of human resource policies/procedures, and served as liaison to PGA Tour Headquarters HR.• Maintain personnel files as well as process incoming/outgoing staff, pay increases, new hire orientations, benefits enrollment, and workers compensation claims.• Liaison to vendors for office machines/equipment and oversee maintenance and proper usage.• Transcribe dictation from micro-recorder to produce reports/notes/memos/letters.• Supervise receptionist and provide back-up support as needed.

Bethesda, Maryland, United States

• Provide administrative support to the hotel General Manager.• Draft correspondence, maintain files, answer phone calls, track VIP events and guest activities. • Coordinate communications between the general manager, managing directors, department managers, and staff.• Coordinate the special reservations for high profile personnel, Hyatt Corporate Executives, and VIP guests with personalized amenity packages, limousine services, and an array of special arrangements as requested.• Maintain schedules and coordinated inter-departmental meetings, greet visitors, and handle correspondence to guests and other business stakeholders.

Derwood, Maryland, United States

• Provide full administrative support to business owner/commercial-industrial realtor.• Maintain schedule/calendar with regards to client meetings and purchase transactions.• Served as bookkeeper; processed invoices/payments; and performed research projects as directed.

Rockville, Maryland, United States

• Provide administrative support as requested per job request. • Maintain calendars, scheduling meetings; answering telephones; data entry; faxing; copying; etc.

Bethesda, Maryland, United States

• Provide full range of administrative support to Senior Vice President of Accounting and staff.• Prepare management agreements and operating statements for hotel owners.• Assist in the creation of bonus plans for 2,000 bonus-eligible individuals.• Implement purchasing program to reduce supply costs by 50 percent.• Prepare senior level corporate budget documents and presentations.• Streamline system to monitor company car/car allowance program.• Coordinate travel, entertainment, and team events.

Rockville, Md

• Provide full range of administrative and technical support to Branch Chief.• Assisted contracting officers in researching competitive prices and sources.• Research bid requests, drafted responses and information packages for potential contractors.• Prepare procurement documents, contracts, and amendments.• Maintain extensive contract resource library.• Prepare drafts of development plans and policies to be implemented.• Compile, tabulate and assemble regulatory materials regarding Comptroller General decisions.

Silver Spring, Maryland, United States

Mailing, invoices, payroll, inventory, communications, ordering, correspondence.