Smart Imaging Systems is a forward-looking security technology company developing next generation inspection systems.

Generated and submitted AMOS (Aprimo) requests for various outputs (i.e., direct mailers, state information cards, program information leaflets, robocalls, and signs);Proofed physical design and copy for direct mailers, program information leaflets and state information cards;Added in-person and online events into CVent, uploaded engagements and scheduled “thank you for attending” emails;Uploaded various resources and videos to Intrado for virtual workshops;Downloaded various registrations and survey reports from Intrado;Supported AARP Programs Marketing team as needed.

Provided logistical support for all Center meetings held in the Hall of the States or at local federal facilities, including but not limited to: securing hotel room blocks, conference rooms, audio-visual equipment and food and beverage; reviewing travel logistics and expense reimbursement forms; assisting with the pre- and on-site registration process; and reviewing and submitting final invoices for payment.Assisted the conference planner with managing on-site logistics at large Center Meetings, including but not limited to; distributing signage; coordinating and loading speaker presentations; monitoring conference room set-ups and food and beverage service; and providing assistance with on-site registration.Provided administrative support to the Center Conference Management staff as assigned by the division director.Maintained the internal and external Center meetings calendar; scheduled meetings and site visits for assigned staff; and scheduled and coordinated office visits from hotel sales staff.Created delegate and housing reports; Audited reports for accuracy.Prepared shipments to/from meeting sites.Maintained inventory of conference and office supplies.Coordinated logistics for internal office events including the NGA Holiday Reception, Employee Awards Reception and Summer Picnic.

Typed correspondence, reports, and other materials from handwritten or typed drafts. Proofread for grammatical and typographical accuracy. Proofread the work of others.Coordinated workflow of professional staff, consultants, other NGA offices and affiliatesAdded data to data bases and generates reportsEstablished and maintains filing systems.Managed or prepared mailings and assembly of materials for meetings.Ensured compliance with interoffice administrative requirements: prepared expense or other travel-related documents.Ensured compliance with interoffice communication: oversaw automatic distribution of correspondence, meeting agendas, or other materials as defined by NGA policy and procedure.Assisted conference coordinator in making logistical arrangements for conferences and meetings, confirms attendance, and responds to participants' questions.Made travel arrangements.Set up conference calls.Photocopied documents or made arrangements for the reproduction of other materials.

Operated main telephone console.Scheduled NGA meeting facilities.Received and announced guests and visitors.Opened, sorted, labeled, date stamped and distributed all incoming mail to staff. Received packages for pick-up and notified individuals within the organization of delivery.Maintained master telephone directory. Maintained telephone information and breakdown of telephone bill.Monitored supplies in NGA supply room, placed orders with various vendors and ensured that orders were filled in a timely fashion, shelved supplies, and maintained the appearance of the supply room. Conducted periodic vendor cost benefit analyses.Maintained and updated receptionist relief schedule. Coordinated schedule of monthly relief and back up.Assured the accuracy of information in Receptionist Guidelines and Information Handbook.Responded to general inquiries regarding vacancies and advised of NGA's application procedure for vacant positions.Maintained current postings of vacant positions.Was central dispatch for messenger services; maintained messenger logs, compile and code invoices.Maintained detailed records of travel tickets received and issued.Was primary liaison with SSO for daily office problems, such as telephones, suite temperature, lights, maintenance, etc.Assisted Office Manager with editing and production of "Office Services Update."