Coordinate accounting operations including Billing, Accounts Receivable, Accounts Payable, and GL. Direct timely closing and maintain account reconciliations, assist in semi-monthly payroll processing and monthly/quarterly commissions calculations.

Process daily cash receipts ensuring customer payments accurately applied. Review employee credit card expense reports and process for payment, accruing use tax as needed. Responsible for maintaining and reconciling Prepaid Expenses, Employee Advances, Fixed Asset/Accumulated Depreciation, Accounts Payable, Accrued Payables, Short/Long Term Notes Payable. Assist with sales and use tax returns. Process Accounts Payable invoices with internal PO’s and primary vendor payment. Utilize… Show more Process daily cash receipts ensuring customer payments accurately applied. Review employee credit card expense reports and process for payment, accruing use tax as needed. Responsible for maintaining and reconciling Prepaid Expenses, Employee Advances, Fixed Asset/Accumulated Depreciation, Accounts Payable, Accrued Payables, Short/Long Term Notes Payable. Assist with sales and use tax returns. Process Accounts Payable invoices with internal PO’s and primary vendor payment. Utilize Microsoft Dynamics GP, Concur, and Salesforce software. Show less

Responsible for collections and dispute resolution for strategic accounts with multiple facilities and complex scenarios. Interacted with all departments of customers’ facilities to answer questions and provide information and coordinate efforts with McKesson departments including: sales, contract operations, billing, five different business units and legal. Utilized SAP, Selectica, HP ALM, and SharePoint software.

Supervise 4 full time clerical employees. Manage the set up and maintenance of customer and vendor database and files for multiple entities including QUIKRETE, Pavestone, Custom Building Products, Best Block, and Monarch Mountain Minerals & Aggregates. Responsible for ensuring correct data for addresses, credit terms, credit limit, price groups, salesperson assignments, discount codes, and various other codes used internally for sales and collections.

Responsible for tracking and timely payment of taxes for 150+ Real Estate parcels and 80+ Personal Property accounts. Apply for Certificate of Authority with the Secretary of State when new plants are acquired/built and responsible for annual renewal with SOS. Apply for state, county, and local business licenses for new facilities and renew necessary licenses for existing facilities. Assist with sales tax reporting. Prepare monthly Washington B&O, S&U tax return and quarterly Tacoma B&O… Show more Responsible for tracking and timely payment of taxes for 150+ Real Estate parcels and 80+ Personal Property accounts. Apply for Certificate of Authority with the Secretary of State when new plants are acquired/built and responsible for annual renewal with SOS. Apply for state, county, and local business licenses for new facilities and renew necessary licenses for existing facilities. Assist with sales tax reporting. Prepare monthly Washington B&O, S&U tax return and quarterly Tacoma B&O tax return. Prepare quarterly Ohio Commercial Activity Tax returns and Nevada Business tax returns. Assist with sales and use tax audits by collecting requested data and preparing analysis to assess possible exposure. Research sales and use tax issues as they arise in order to comply with the various state laws. Review sales tax exemption certificates for new customers are they are set up to determine if customers’ claim is valid and to ensure that all Quikrete entities have the proper documentation. Utilized Microsoft Office, JD Edwards, Showcase, Sage FAS, and Thomson Tax software and databases to accomplish tasks. Show less

Responsible for 17 national accounts which I was able to maintain 95%+ “current”. Communicated with customers’ A/P contacts and 80+ Quikrete plants and licensees via phone, email and written correspondence in order to conduct daily tasks. Determined reason for short payments or deductions. Communicated with customers’ A/P contact to dispute invalid deductions and to determine payment status of past due invoices while maintaining good rapport with my contact. Conducted daily review of PO… Show more Responsible for 17 national accounts which I was able to maintain 95%+ “current”. Communicated with customers’ A/P contacts and 80+ Quikrete plants and licensees via phone, email and written correspondence in order to conduct daily tasks. Determined reason for short payments or deductions. Communicated with customers’ A/P contact to dispute invalid deductions and to determine payment status of past due invoices while maintaining good rapport with my contact. Conducted daily review of PO Variance Report of orders received from customers and edited invoices to be sent electronically to customers to ensure they are error free before they were transmitted. Prepared Bi-monthly Status Report for all of my accounts with detail notes on actions taken on all balances exceeding 120 days. Communicated with lead salesperson for each of my accounts regarding any current issues or concerns including pricing, aging or plant issues. Assisted with month-end close. Show less