Karen Vanderpas Email and Phone Number

St John Ambulance Victoria in an EA role reporting to GM People & Culture and the CEO. This role also encompassed me helping the P&C Dept with onboarding etc. I also took minutes for the Board Meeting, Risk & Audit Committee and EBA meetings.

Did a HR role for Sharp and Carter for 6 weeks which involved onboarding etc. Finished day before we went into 5th lockdown

Correspond with customers when complaints are receivedElectronic accommodation bookings and travel arrangements (Local and International)Electronic diary managementAdministration and custody of confidential informationProcess presentations and budgetsManaging incoming telephone calls and e-mails, facilitating prompt responses and delegating where appropriateManage processing of Corporate Card information (AMEX and MasterCard)Manage the purchasing, supply and inventory of all stationery and all other warehouse consumables in a cost effective manner.Process incoming mail and distribute to appropriate DepartmentTaking of minutes and organizing Agenda and follow up for Range Release and Fashion Exposed.Organization of Range Release: Arrange flights and accommodation, Catering - set up Board Room for morning tea and lunch, set up of showroom with chairs, folders, etc.Organization of Fashion Expo Sydney; Melbourne arrange flights & accommodation, catering, Set up of stand requirements, arrange appointmentsOrganization of Christmas FunctionCoordinate travel and accommodation when visitors from interstate visitPart of the relocation team when we relocated in September 2009 from Scoresby to Mount WaverleyOperations CoordinatorLooking after 117 retail stores 16 of whom are in New Zealand Liaising with retail stores regarding maintenance requests, stock transfers, adjustments, mail outs etc.Maintaining Policies & Procedures when necessary

Organisation of conference venues and facilitiesAdministrative targets and objectives are met within the siteLinfox policies, procedures, and relevant legislative requirements are adhered toManage and complete the payroll function, accurately supply information on related queriesAdminister all legislative, award and Linfox requirements in relation to an employee's workcover claim, Return to Work program, and all related issues.Manage the purchasing, supply and inventory of all stationery and all other warehouse consumables in a cost effective manner.Provide some weekly accruals for each cost centre to Accounts at Head OfficeManage the processing of invoices, ensuring the allocation to the correct cost centre and account.Manage processing of Corporate Card informationCollate and prepare information from each cost centre on a weekly basis, to enable the correct invoicing to the customer - P&G.Manage each employees personal and competency records on a database.Liaise with our agency labour service to ensure a superior service in all facets.Establish, conduct and monitor induction, training, including competency based, and assessment programs for employees and Leading Hands, in conjunction with the relevant Supervisors and ManagersDuring March of 2007 I worked at Linfox Head Office as acting EA to the Acting President HR & OD and the President - Retail while their EA was away on annual leave. My duties included but were not limited to:Electronic accommodation bookings and travel arrangementsElectronic diary managementAdministration and custody of confidential informationApproval of Linfox sites uniforms and stationeryPurchasing of stationery and uniformsLiaising with clientsManaging incoming telephone calls and e-mails, facilitating prompt responses and delegating where appropriateFollow up all correspondence in relation to the fortnightly ELT meeting

Meet objective targets set within the site by ManagementManage employee issues such as OH&S Induction, New employee induction, payroll queries, etc.Weekly Operating Reports - Preparation and analysisDaily Key Performance Indicators - Preparation and analysisProcess branch time cards and time sheets (approx. 115) employees on the SAP Payroll System in an accurate and timely manner, and also resolve employee pay queries.Assist the RTW Coordinator in relation to employee workcover claims, and Return to Work program, liasing with the claims department.As OH&S Coordinator I was responsible for ensuring that all paperwork relating to OH&S is completed for audit requirements, and any other OH&S issues that need to be dealt with are followed through and incident reports are filled out accordingly. I was also responsible for the distribution and completion of OH&S Minutes.Distribute procedures and policies to appropriate departments.Undertake the ordering and maintenance of branch office equipment and stationery.Provide accruals via. Weekly Operating Report.Manage the processing of invoices to the correct cost centre and account on a weekly basis.Manage employee personnel files in regards to training and maintenance etc.Liaise with our employment department, contractors and staff in relation to inductions, training, etc.

As Senior Secretary / PA I undertook on behalf of several Department heads all accommodation bookings and travel arrangements, administration and custody of confidential information, issue, receipt and custody of petty cash holdings, general typing, telephone, screening and reception duties.

My role in this position was very similar to the above. In addition to the above functions, I managed the company's switchboard and undertook the preparation and delivery of tender documents.

As Secretary to the Administrative Services Manager, I was responsible for client liaison, answered incoming calls, operating company office equipment and undertaking PC and word processing functions utilising D Base and Lotus 123 software. I was also the custodian of sensitive information and responsible for general office administration including typing and filing.