Karen Weeks (Mapm) Email & Phone Number

Orpington, England, United Kingdom

Orpington

Faithorn Farrell Timms is an award-winning Chartered Surveyors’ practice, offering a range of multi-disciplinary property consultancy and professional services.My role as Procurement Manager allows me to engage with a wide variety of Clients, predominantly within Social Housing, supporting a range of projects. This includes: • The development of Options Appraisals and Value for Money reviews.• Extensive data analysis and review to ascertain value for money benchmarking and implications. • Managing all methods of procurement identified under the Public Contracts Regulations 2015, including Open and Restricted procedures for both above and below threshold Contracts.• Preparing associated documentation, price models and specifications based on bespoke Client requirements. • Undertaking stakeholder and resident engagement workshops.• Preparing Contracts and framework agreements.• Acting as Partnering Advisor• Creation and development of governance processes, models and corresponding documentation.• A range of associated Project Management. I also act as an Education Lead for FFT, supporting the development of initiatives related to the Education sector, specifically Schools, Academies and MATs.

Catford

The Griffin Schools Trust is a family of primary and secondary schools in the Midlands and the South East of England, committed to providing an outstanding education for all students.

Bromley, United Kingdom

Prospects Academies Trust was created in 2012 and I was involved in the set-up and development of the Trust from its inception. The Trust has an annual turnover of £27m and is a company limited by guarantee and an exempt charity. The Trust is responsible for running 6 academies in the South of England. My key responsibilities included: • Supporting the Chief Executive and Financial Director in all administration and development work including academy conversions and key projects;• Clerk to the Trust Board and Audit Committee, responsible for preparing board packs and taking formal Board minutes; • Providing administrative support to the Company Secretary to ensure Companies House records are complete and up to date;• Acting as the key link between academies and the central team; • Arranging diaries and meetings for all PAT core team members and Principals; • Office Manager for the Trust Head Office; • Liaison with key stakeholders including DfE and Unions; • A wide range of complex document preparation, formatting and consultation; • Supporting and arranging the recruitment processes for Trust staff and academy leaders; • Prepare and monitor all permanent staff contracts and consultancy contracts along with ensuring the relevant DBS, medical checks and employment references were undertaken; • Arrangement of complex travel and accommodation arrangements for Trust staff; • Act as key contact for all local governing body clerks and monitor all governance minutes and appointments; • Update Trust website and ensure all press or media queries are handled; • Maintaining a key task list for the Head Office staff showing areas of ongoing work;• Organising key events including annual conferences, liaising with venues and speakers;• Processing of Head office employee expenses and credit card statements; • Confidential minuting of other key meetings as required.

The Prospects Group has an annual turnover in excess of £100 million and employs more than 2,000 employees. Key responsibilities of this role included: • Supporting the Managing Director in complex diary management; • Checking and monitoring all emails to the MD to flag any key responses and deadlines; • Key point of contact for all internal and external phone calls; • Extensive document preparation and formatting, including highly confidential documents and tenders; • Managed specific projects on behalf of the MD including liaison with staff, monitoring budgets and resolving issues; • Kept a key tasks list to track workload of the MD; • Arranging travel and accommodation requirements, both domestic and international; • Minuting key meetings along with preparing agendas and information packs for relevant meetings; • Supporting and developing fellow admin staff within the wider team; • Processing a variety of invoices and arranging for the processing of credit card and expenses claims.

Bromley, United Kingdom

Front of house greeting all visitorsMain switchboard, ensuring all calls were passed onto the relevent personGeneral AdministrationExtensive use of Microsoft Office packagesStationary orders for all of Head OfficeRaising PO's, dealing with invoices etcExpenses claims for Head OfficeHelped with event organisation

My work experience placement at Craylands School helped me develop my admin skills and gain insight into school life from behind the scenes.