• General administration support, diary management and travel arrangements to the Finance department, New Business team and Directors• Managed internal and external meetings, teleconferences and video conferences• Prepared board papers, confidential documentations, reports, business plans and presentations, utilising Microsoft Word and PowerPoint in a timely manner• Coordinated meetings for senior management, contractors and industry professionals providing prepared papers, overseeing facilities and managing ad-hoc arrangements• Coordinated internal conferences including venue bookings, logistics and materials• Assisted in tenders, post-tender questions, bid presentations, submissions and unsolicited proposals for the New Business team around prospective projects or construction pipeline activities• Assisted in the organisation of team events• Involvement in ad hoc projects and logistics which may include pulling diagrams together, interpreting notes and details from training sessions or helping with the coordination of sessions and planning content• Coordinated monthly reconciliation of corporate credit card expenses• Coordinated purchase orders, approvals and payments of invoices for the finance department• Managed and collaborated role share duties and multitasking with Personal Assistant colleagues• Printing, binding, photocopying, filing and archiving of company documentation• Ad Hoc duties for the broader Multiplex business including site teams, domestic and international offices

• Managed the site office and provide daily support to the Contracts Administrator, including processing invoices, issuing and reconciling petty cash, Project Managers and Construction Manager.• Undertook secretarial and administrative tasks relating to the day-to-day operations of a construction project• Managed site switchboards, meetings and room bookings, attendance records• Prepared briefings, reports and contact lists• Coordinated the production of the Project Control Group monthly report to the client• Ensured visitors, the client and subcontractors populate visitor records and have obtained necessary white cards or health and safety permits prior to entering site. • Worked with the site team to facilitate site walks with the client, user groups or schools, managing all PPE requirements and ensuring permission protocols are complete • Worked with HR, IT and hiring managers to ensure all new site staff have the appropriate resources i.e. phone, computer, desk, etc• Managed events and fundraising activities for the site team• Liaised with industrial relations and union representatives as required

• Reconciled expenses in Spendvision and Finance 1 accounting system on a monthly basis (approximately 20 people)• Approved, coded and processed general office invoices and passed onto AP• Prepared American Express Corporate Card requests/orders as well as new business card orders.• Provided secretarial and administrative support to the team • Organised domestic and international travel for various team members, including arranging Visa’s, currency, detailed travel support documentation and meetings• Provided new starter orientation in respect of office management, policies and procedures Organise meetings, video and teleconferences, workshops, conferences and events (internal and external), including venue, catering & AV requirements• General management of stationery and kitchen supplies, ordering of office products, printer management, mail distribution for team, couriers and day to day office management• Distributed monthly board papers/management reports for TGN, Brookfield Rail and DBCT when requested

• Coordinated and managed all tenancy related issues - e.g. repairs and maintenance of office equipment• Processed invoices, followed up products from suppliers and updated purchase order registers• Assisted client’s visitors and guests including the provision of support business services• Prepared and documented records for reports, monthly accruals, statistical needs, monthly client reports and Brookfield Commercial Operations reports• Trained and managed other staff members and ensured they complied with company policy and procedures• Arranged subcontractors for repairs and maintenance as required and ensured all subcontractors have done inductions before commencing work• Managed service contracts and related site resources that have synergy with the concierge service• Monitored and ordered tenancy equipment, supplies and furniture