Karen Martinez, Cpp Email & Phone Number

Denver, Co, Us

Denver, Co, Us

Denver, Co, Us

Denver, Co, Us

Denver, Colorado, Us

Denver, Colorado, Us

• Using ADP Workforce Now, ensure precise and timely full-cycle, bi-weekly payroll processing for 165+ employees in multiple states under two different FEINs • Responsible for receiving, reviewing and acting on all federal, state, and local tax notices• Set up of new tax jurisdictions• Evaluate third-party payroll provider monthly, quarterly, and annual payroll tax filing for accuracy and make sure all reporting requirements are met • Ensure compliance with federal, state, and local payroll, and wage and hour laws • Provide administration of garnishments and 401k reporting of deductions and loans • Journalize all bi-weekly payroll journal entries for two companies • Partner with Human Resources for Benefits, New Hires, Terminations, and reports needed for company complianceHave brought company into compliance for W2s after conversion from PEO to ADP Workforce Now.

Denver, Co, Us

• Utilizing ADP Workforce Now, manage all aspects of bi-weekly Payroll for two entities for 250+ employees across five states while ensuring compliance with federal, state, and local payroll, and wage and hour laws.• Review third-party payroll provider monthly, quarterly, and annual payroll tax filings for accuracy and make sure all reporting requirements are met.• Coordinate preparation of schedules for annual 401(k), worker’s compensation and independent auditors.• Prepare all payroll related and healthcare journal entries and reconcile all accounts monthly.• Assist in preparation and review of financial statements for Corporate entities. • Reconcile intercompany accounts and transfer funds between entities for month-end closing. • Facilitated Concur expense reporting upgrade and review weekly expense report uploads and payments.

Englewood, Co, Us

•Manage bi-weekly payroll for approximately 750 multi-state U.S. employees using ADP WFN V8 •Drove conversion from ADP Pay eXpert to ADP WorkForce Now 7.1 and assisted with implementation of ADP HR/Benefits software•Review all monthly, quarterly, and annual tax returns and required statements for Federal and State jurisdictions•Prepare journal entries for all payroll activity to include leave accrued and taken, garnishments, bonuses and incentive payments.•Assist with schedules to independent auditors and coordinated preparation of schedules for annual 401k audit and Form 5500 submission •Coordinate preparation of schedules for annual worker's compensation audit•Ensure compliance and administration of 401(k), Section 125, vacation, medical and dental benefits•Research topics as needed relating to FLSA, overtime, withholding taxes and individual state tax laws.Major Accomplishment to date has been to take 8 separate payroll processes with one FEIN in decentralized payroll setting to a centralized payroll with one payroll process. Streamlined payroll processing and reporting.

Denver, Co, Us

Company sold all properties and dissolved in March 2014. •Process bi-weekly payrolls utilizing ADP PayForce, ADP Rapid Pay Data Entry and ADP TimeSaver products. At height of business, processed payments for 750+ employees located in 24 states.•Responsible for set up of garnishment orders received by the company within PayForce system. Sent out notifications of such garnishments to employee and responses to the courts. •Prepare upload to Oracle and reconcile bi-weekly payroll journal entries to include payroll accruals.•Reviewed all ADP prepared monthly, quarterly, and annual tax returns•Complete and file quarterly Multiple Worksite Reports per individual state requirements.•Prepare and upload of 401(k) deductions to Fidelity and reconcile files for 401(k) audits.•Calculated and processed in payroll, taxable fringe benefit for employee rent concessions offered to employees living on-site.•Assisted employees with resetting of passwords and access to ADP Employee Self-Service program.•Researched topics as needed relating to FLSA, overtime, withholding taxes and individual state tax laws.•Work closely with Human Resources to process terminations, lay-offs and severance agreements as communities were sold during dissolution process•Coordinate information as requested by independent auditors

Toronto, On, Ca

• Process bi-weekly and semi-monthly payrolls for approximately 100 multi-state U.S. employees utilizing ADP Pay eXpert and ADP ezLabor products.• Prepare monthly journal entries for all payroll activity to include leave accrued and taken, garnishments, bonuses and incentive payments.• Review all ADP prepared monthly, quarterly, and annual tax returns• Prepare and file Wyoming Worker's Compensation reports• Provide benefit administration for employee benefit programs using ADP HR/Benefits• Facilitate annual benefits open enrollment • Assist HR Director with review of company policies and employee handbook revisions• Liaison to Third-Party Benefits Administrator• Ensure compliance and administration of 401(k), Section 125, vacation, medical and dental benefits• Research topics as needed relating to FLSA, overtime, withholding taxes and individual state tax laws.• Serve as Accounts Payable backup to AP manager• Prepared orientation program for new employees • Act as a liaison to internal and independent auditorsMajor Accomplishment: Relocated Payroll office from Vancouver, BC (Canada) to Denver. Streamlined Payroll processing, timesheets and Benefits Administration.

• Manage monthly payroll for approximately 180 multi-state U.S. employees using Paychex software and 15 Canadian employees using Ceridian Payroll software• Prepare monthly journal entries for all payroll activity to include leave accrued and taken, garnishments, bonuses and incentive payments.• Review all monthly, quarterly, and annual tax returns and required statements for both U.S. and Canadian entities• Provide benefit administration for employee benefit programs in U.S. and Canada • Act as a liaison to independent auditors and coordinated preparation of schedules for annual 401k audit and Form 5500 submission • Act as a liaison between employees and tax accountants for preparation of both U.S. and Canadian tax returns• Ensure compliance and administration of 401(k), Section 125, vacation, medical and dental benefits• Research topics as needed relating to FLSA, overtime, withholding taxes and individual state tax laws.• Conduct orientation for new employees relating to payroll procedures and all benefit plans • Converted from in-house payroll system to Paychex software in November 2007; also implemented Paychex HR Online system for employee self-service solution• Prior to conversion was responsible for preparation of all associated Federal and State withholding tax and unemployment reports and payments on a monthly, quarterly and annual basis.

Englewood, Co, Us

• Assist Tax Supervisor with outstanding tax related notices in multi-state environment• Responsible for the reconciliation of garnishment payments to payroll deductions• Research outstanding payroll bank account reconciliation items• Handle all escheatment research and processing for payroll issued checks• Assist with bi-weekly payroll processing and reviews for 20,000 employees • Review all garnishment input into ProBusiness system

• Responsible for day-to-day, multi-state Payroll for 300+ employees• Handled all aspects of payroll including 401k, Flex-Spending accounts, and other benefits administration • Preparation of bi-weekly payroll transmittal to ADP, produce reports for management relating to payroll, review ADP periodic, quarterly, and yearly tax filings and returns• Prepare monthly journal entries for payroll, 401k, bonus accruals• Prepare monthly sales and use tax reports• Process employee expense reports for payment via Concur expense system• Set up Concur expense system and trained employees• Additional responsibilities include bank reconciliation, other general monthly journal entries• Assist the Finance department with month-end closing and analysis• Support HR department in daily functions • Worked on transition and integration of payroll functions during the acquisition of two companiesMajor Accomplishment: Relocated Payroll function to Denver. Implemented timesheet program and streamlined daily functions.