Karen Thorp Email & Phone Number

United States

Indianapolis, Indiana

+ Each day is never the same, the overarching description would be the creator of process from the ground up for maximum efficiency, problem solver and pivot specialist, communication and environment expert, contract negotiator and event planner, travel agent, detail Connoisseur, overseer specialist, document author, to name a few.+ Elevated performer providing high-level support to the President and the Board of Trustees with exceptional organization and planning skills.+ Creator of process from the ground up to establish maximum efficiency and a streamlined process resulting in a smooth running office.+ Board book creator, organize committees, and take minutes in the quarterly board and weekly cabinet meetings.+ Respected, trusted, and valued by the President, VPs, and Board of Trustees for the high-quality work and the aptitude to make independent decisions with a highly professional demeanor.+ Self-motivated and innovative delivering exceptional customer service, communicating with all walks of life from the homeless struggling student to the well-known business professional confidently and naturally.+ Oversees strategic support and coordination in administrative management to execute well-planned meetings, financial management, and calendar fluency.+ Called upon regularly to de-escalate a dissatisfied situation while maintaining a high level of confidentiality and fostering positive solutions and outcomes all around.

Schaumburg, Il & Indianapolis, In

Contract Positions – Schaumburg, IL & Indianapolis, IN 2017 - 2019Executive Assistant to Presidents, CEO’s and DoctorsCompanies: Northwest Community Hospital, Tau Kappa Epsilon Fraternity, Allstate, and American Academy of Pediatrics, Christian Theological Seminary, Martin University+ Hospital Executive Administrative for busy, fast-paced, and high-level offices.+ Executive Assistant for Presidents, Doctors (Professors and MDs), CEOs, VPs, and Board of Directors.+ Sought after and respected for reliability, attitude, work ethic, competency, personality, and anticipating needs.+ Adapt to diverse work environments to do whatever is needed to bring success to the assigned task.+ Created, edited, and organized accreditation, board, meeting, and financial documents. + Facilitated meetings for doctors/board members utilizing lead in web conferences, taking minutes, and preparing reports. + Effectively prioritized multiple tasks to accomplish goals and successfully organized and created daily schedules.

Arlington Heights, Il

+ Organized the itineraries of five executives and over 400 clients through scheduling meetings and maintaining calendars.+ Created a system for coordinating travel, developing relationships with partners, establishing pricing and discounts as well as facilitating booking of accommodations and flights.+ Researched and implemented cost savings for office purchases, resulting in 30% cost reduction and 60% higher standards. + Greeted clients creating a cheerful atmosphere and establishing connections with both clients and coworkers.+ Coordinated special projects, implementing direction from leadership to identify objectives and plan courses of action. + Lead for a team to plan moral-building group events for employees and family members.

Deerfield, Il

+ Coordinated executive schedules and planning, maintaining calendars and developing a system of follow-up for projects, meetings and issues to assure operations are efficient and effective. + Organized a team of administrative assistants to develop new programs, bringing energy and creative new ideas. + Arranged and coordinated details for meetings, conferences and special events, troubleshooting problems that arise.+ Prepared reports, presentations and documents.+ Delegated work assignments to administrative staff, mentoring these individuals and creating a working team. + Scheduled travel arrangements, including ground, flight, car rentals and hotel accommodations; prepared travel itineraries and meeting schedules.+ Managed various administrative projects, gathering research and generating reports as needed; notified project participants on timelines and completion dates. + Assisted in compiling and developing the unit’s annual budget, processing expense reports and monitoring incoming invoices; prepared forms to process and pay invoices.

Libertyville, Il

+ Managed all aspects of event and conference details, supporting both parties from the primary stages throughout the booking and logistics process; facilitated conference calls, travel, locations and venues. + Oversaw accounts receivable, resulting in 20% quicker payments.+ Created and edited proposals, researched speakers, confirmed availabilities, fees and requirements. + Improved the contract template to ensure that conditions and requirements were clearly defined for all parties.

Lake Forest, Il

+ Developed and managed a system that kept track of 50 plus families per month, and prompted 15 pastors and/or ministry staff to follow up on spiritual matters, resulting in increased member satisfaction.+ Edited the content and flow of the weekly bulletin read by over 1000 people.+ Researched, compiled, managed and distributed weekly church activity reports to staff members.+ Composed and edited roughly 40 prayer requests per week, supported and comforted attendees. + Initiated and created weekly motivational blogs sent to pastors, staff, elders, deacons, ministry staff and non-staff, resulting in life change and direction for greater performance and personal development.

Arlington Heights

+ Maintained membership communications with 14 district offices and over 1000 churches throughout the U.S.+ Demonstrated excellent customer service skills while obtaining information requested from staff members, churches, pastors, managers, districts and parishioners.+ Performed administrative duties including typing letters, entering data, mail merging, web research and filing.+ Initiated meetings with staff members to resolve issues and provide solutions for the organization. + Modernized the Navision database to ensure correct data collection; administered support for company website. + Provided feedback on article ideas and layouts for award-winning BGC World magazine.

Education record

Activities and Societies: International Honor Society, Phi Theta Kappa memberCourses toward AA Degree, 50% completed: Honor Student.

Education record