Organizing high-level events and functions (including meetings, dinners, farewells, and Holiday parties). Was solely responsible for the 130 Year Anniversary Celebration for the company in April 2015, including all logistics for incoming guests from abroad, media coverage of the event, catering and arranging for souvenir gifts and brochures for guests.Representing the Company in Community Social Responsibility Committees with other petroleum companies and participating in respective workshops. Communicating to the Committees Edison’s position on various issues.Liaising with Headquarters in Milan and ensuring that all Edison printed materials are in alignment with Head Office rules (business cards, letterhead etc.) to ensure universal corporate identity among the branches.Editing the Edison monthly Internal Bulletin with latest news on the company and relevant information.

Providing support to the Board of Directors and all Board-related Committees.Managing all Board-related travel, appointments, conference calls and meetings.Handling all travel arrangements for expatriate staff (and Joint Venture expatriate staff), and National Staff and visitors, assisting with flight tickets, hotel accommodations, airport assistance and transportation.Collaborating with the Executive Assistants at Egyptian General Petroleum Corporation and Egyptian Natural Gas Holding Companies to achieve desired results and cooperation across functions and departments.Handling all subscriptions for the Edison Management Team’s periodicals and magazines.Handling translations of all important news from Arabic to English for distribution to expatriate staff to be aware of important issues and situations in Egypt.Setting up new offices for Branches, including ordering of furniture and plants.

Administrative responsibilities included scheduling appointments, conference calls and meetings with staff, Board members and outside officials.Coordinated and planned meetings and travel arrangements (internal and external) for the General Manager (GM) and for all staff; including hotel reservations, flight bookings/issuance and transportation.Updated and maintained information database for the GM office.Handling, registering and distributing incoming mail/correspondence to the GM office as well as outgoing mail.Handling and following up on all travel expenses and medical expense claims with our Medical Insurance Company in the UK.Translation of news from Arabic to English of news and important information related to the company business.

Coordinating and managing President/CEO speaking events and presentations in collaboration with the Communications office; managing the process, including preparation and submission of all necessary background materials while meeting deadlines. Administrative responsibilities included arranging and organizing the President’s daily calendar with all relevant appointments and calling for meetings and appointments, handling, registering and distributing incoming mail/correspondence to the President’s office and outgoing mail.Managing the President’s travel, medical and business expenses.Preparing itineraries and making all relevant arrangements for external visits from Executives from UK Headquarters.Coordinating with the company’s translator all the documents/material needing translation.Maintaining the filing system for the Chairman’s office.

Setting up the entire filing system from scratch for 95 Expats and their families.Handling expense claim forms (making sure they comply with Company policy & procedures) for all 95 Expats and their families.Arranging for familiarization trips for Expats to be transferred to Cairo (schooling for dependents, searching for apartments, enrolling them into medical insurance policies, clubs and setting up their email accounts etc).Assisting new comers with their furniture / appliances purchasing etc.Close cooperation with Head Quarters in London regarding any issues concerning the Expats and their families.Arranging for prompt payments of school invoices, club memberships fees, landlords checks, reimbursement to Expats for any expenses incurred during business trips etc.Arranging for any business trips for BG Egypt Staff, including issuing tickets, hotel accommodation, car rental, visa issuance etc.Arranging with Shipping Company for Expats being transferred out of Cairo.Coordinating for Inventories of furniture and Company assets to be carried out in apartments belonging to the Company.Making arrangements for Rotating Staff and welcome kits for new comers.Following up on leases of Company apartments, making sure the contracts are up to date and having proper signatures and terminating the ones no longer needed.

Responsible for carrying out all travel arrangements for the entire Branch including hotel reservations, issuance of tickets, auditing and following up on discounts received and refunds on issued tickets and car rentals etc.Managing time sheets and expense sheets for the staff.Arranging for entry visas issuance for Logica CMG International staff visiting.Arranging for Recreational Functions for the Branch.Updating the existing filing system both electronically and on hard copy.

Arranging for hotel reservations, meet and assist, transportation for Logica CMG staff on business trips to Cairo.Responsible for the entire filing system for that project whether electronically or hard copies.Arranging for meetings with clientsIssuing residence visas for foreign staff and following up on their expiry dates etc.Arranging for accommodations in flats for foreign staff residing in Cairo for the duration of the project.Handling all sorts of correspondences: emails, faxes and letters. In addition to managing expense sheets and time sheets for the Project’s staff.

Providing Administrative assistance to the Director of External Affairs.Responsible for liaising donations (monetary/medical samples) to all interested parties.Responsible for liaising with reporters and media personnel interviews with the External Affairs Director.Preparing and coordinating presentations for the External Affairs Division.In charge of maintaining and updating files regarding press released and media articles concerning all issues of interest to Pfizer and its newly launched projects.

Coordinating Expats Affairs:Preparing and following up expense reports in accordance with the company’s policy for expats located in Spain in the areas of schooling of dependents, home utilities, etc.Arranging for temporary accommodation for newly arriving expats from company branches worldwide.Travel Coordination:Reservation and issuance of tickets for expats (incorporation tickets for staff being expatriated to other company branches and vacation tickets for expats (and dependents) stationed in Madrid.Responsible for all travel related expense reports whether for incorporation or vacation trips.

Coordinating Expats Relations:Providing administrative assistance to expatriates and their families in areas of schooling, club memberships, travel, etc.Preparing and following up their expense reports in accordance with the company’s policy.Travel Coordination:Reserving and issuing of tickets for the whole company (business and vacation tickets), checking related invoices and credit notes for discounts received on purchased tickets.Arranging for Meet and Assist services at Cairo Airport for company personnel and visitors.Liaising with Embassies:Issuing letters to embassies for visas for expats and nationals travelling abroad.Supervisory Roles:Supervising the P.R. Representative:In work related to obtaining work permits, desert passes, residence visas for expats and their families and overall supervision of all procedures with Government bodies (mainly the Egyptian General Petroleum Corporation –EGPC).Supervising Offices Services Officer:In his work related to maintaining office equipment and utilities on company premises, including telecommunications (telex, facsimiles, telephone and mail) and Xerox machines.Checking all relevant invoices, reviewing all paper work, work orders, service requests, requisitions related to Public Relations and Office Services department.Confirming and checking payment of Diner Card statements for all travel tickets issued for the Company by Diners Club.