Karin Stephens Email & Phone Number

Queen Creek, AZ, US

Scottsdale, Arizona, United States

• Coordinate all registrations for virtual and in-person events
• Communicate regularly with C-Suite executive event attendees regarding registration, hotel and logistics
• Manage all hotel reservations for staff and attendees
• Assist with pre-event attendee logistics including name badges, customized agendas, in-depth attendee profile book, giveaways and shipping event materials
• Prepare and consolidate weekly event reports including: registration snapshot, master hotel pick-up reports, registration session snapshots, registration financials

Gilbert, Arizona, United States

• Designed, created, sold vinyl (adhesive and heat vinyl) products and fulfilled (2,600) orders quickly
• Managed all materials inventory, shipping, and customer communication

Chandler, AZ

• Planned and helped run the company’s over 40 events, including the annual convention for 6,000+ attendees and nation wide leadership trainings for 200-300 attendees and incentive events
• Managed all hotel and event property contracts from finding and negotiating suitable venues, on-site inspections, all F&B selections (staff meals, attendee meals, receptions, etc.), managing room blocks to being the.
• Found new vendors and managed all convention store merchandise and logistics including ordering/managing all clothing and promotional merchandise, communication with third party vendors, maintaining and ordering.
• Supervised the event registration team including training temporary on-site convention registration staff and communicated with customers regularly regarding registration
• Created and coordinated all staff (100+) convention needs including information packets, internal pre-event meetings, staff schedules, F&B, staff shirts, travel and hotel room assignments
• Planned and tracked budgets for leadership trainings, and incentive events

London, England, United Kingdom

• Worked closely with staff, trainers, and clients to coordinate all logistics for over 250 courses, including contracts, venue set up, travel & accommodation, and course materials
• Managed all financial aspects for trainings, from initial billing to expenses and reporting

Herndon, Virginia, United States

• Managed all details for Deltek’s participation in 40+ tradeshows, including exhibit space negotiation, on-site management, staff packets and pre-show communication, booth and handout design, lead distribution, budget.
• Worked directly with suppliers to provide event support
• Handled all attendee website and on-site registrations and information packets/conference bags for annual user conferences and seminars
• Provided additional user conference and seminar event on-site support

Reston, Virginia, United States

• Managed over 60 seminars by booking venues and speakers, creating agendas, overseeing on-site arrangements and promotional items, sending e-mail blasts, and handling finances
• Supported all logistics for tradeshows, including coordinating staff and materials, working withbooth vendors, managing promotional items, and distributing all pre-show materials
• Organized and documented meetings and discussions for the marketing department