Karina B. Email & Phone Number

London, United Kingdom

• First point of contact for the business• Arranging staff and client events, successfully arranged the opening of the new office• Managing day staff• Monitoring and ensuring the departmental budgets are kept to a minimum• Coordinating room bookings for internal and external meetings including producing any reports or documentation when needed as well as minute taking.• Implementing new procedures due to COVID-19 and ensuring it is in line with government guidance• Closely monitoring office attendance during COVID-19• Part of the social and charity committee for the office• Ad hoc duties to support the office manager and PA’s• Complaint handling• Diary management• Producing documents such as reports/presentations when necessary• Stock check and order snacks and stationery for the office in line with the departmental budget• Logging maintenance jobs and monitoring these are resolved on the building management portal

• Arranging/supporting/carrying out condition surveys of offices• Checking each morning the call logging system is capturing data, the CCTV system and access control systems are operating, alerting the CM and DCM if there are any problems.• Carrying out and recording H&S checks including but not limited to; evacuations, weekly fire alarm check and electro-magnetic door locks check and any other routine checks in place.• Raising purchase orders at the request of the CM, DCM and Facilities Handy person.• Assisting with end of month billing• Creating PowerPoint presentations• CV formatting• Updating companies social media• Creating wifi codes using Medusa• Monitoring and logs utility usage• Operating a switchboard system• Signing in visitors/staff member names onto Vicinitee system• Producing visitor reports to security on a daily basis • Using various meeting room and switchboard systems

London, United Kingdom

• Various administration duties• Booking of 30 meeting rooms for over 700 staff• Operating Cisco switchboard system• Ordering lunches for client and internal meetings• In charge of creating the staff rota• Maintain and update relevant policies and procedures• Keeping the staff holiday calendar up to date

London, United Kingdom

Ilford, United Kingdom

• General Administrative duties• Posting job adverts online, screening CV’s and carrying out interviews PA duties included:• Maintenance of all diary movements for the CEO and four directors• Booking hotel rooms, restaurants, international flights etc• Arranging visas• Assisting directors with Pre-Qualification Questionnaires• Assisting directors with bids and tenders• Taking full charge in organising cooperate events for staff and clients

London, United Kingdom

• Employee Relations – Playing an active role in casework, including discipline and grievance procedures• In charge of the staff on boarding process• Coordinating the associate appraisal system• Preparing confirmation of employment letters and third-party reference requests• Maintaining manual and computer personnel records. (Using HR database, ITS)• Preparing contracts of employment and resignation letters

Merit, Business Administration And Management, General, Merit

Business and Admin NVQ Level 2 Business and Admin Technical certificate

Education record