Karla Stevens Email & Phone Number

Washington D.C. Metro Area

Firm-wide Coordinating for Information Governance , Firm-wide Billing, Traveling, Chrome River etc.

Washington D.C. Metro Area

Records Specialist October 2010 - • Assist Records Supervisor: meet with staff members in preparation of a weekly report regarding periodic in-house pickup and delivery of legal files; insertion of documents into legal files and shelving of files in numerical order; support attorneys and their assistants with ongoing indexing and filing current and off-site documents; conduct conflict of interest searches; organize and implement in-house and off-site storage of documents; maintain current index of off-site files, and the continuation of active files in a centralized location; conduct Construction Holds when necessary; liaison with off-site storage company, travel to various office site’s to process files in preparation of all office moves.Human Resources Assistant• Assist Human Resources Manager and Coordinator with various administrative assignments with proper confidentiality: Draft letters and email to potential candidates; mail and fax documents; assemble orientation binders for new hires; screen and direct calls; respond to inquiries; arrange conference calls; schedule meetings; update and file personnel documents; notarize documents when necessary.PWS – Paralegal Assistant April 2016 - Present• Assist PWS Paralegal for Attorney Alban Salaman: Update PWS Will Safe document to include updated current Will & Estate Planning documents for clients; maintain Will & Estate Planning documents in PWS Digital Database Will Safe File current PWS Will & Estate Planning bank statements; assist the paralegal in producing spreadsheets for clients; make/send PWS Estate Planning binders for the attorney and client; maintain legal files for PWS Estate Planning; notarize documents when necessary.

Washington D.C. Metro Area

• Assisted Executive Director: served as the initial point of contact for persons seeking information, via phone or directly, regarding the Congressional Accountability Act (CAA) and the Office of Compliance (OOC); followed through on all requests for written information and completed mailing in a timely manner; maintained files for all resumes from interested applicants seeking posted positions with the OOC; sent out denial/acceptance letters in response to applications; date-stamped and promptly distributed incoming mail twice daily; assisted with the preparation of documents for outgoing distribution, including editing, faxing and copying materials for distribution through the US mail, courier service, FedEx and/or interoffice mail; coordinated pickups/deliveries with courier services; assisted the Education and Information Team with assembling and disseminating OCC program materials; helped maintain the inventory of OOC publications, letterhead and other materials to include all large-scale mailing projects; established and maintained administrative, chronological and subject matter files; ordered supplies and stocked printers, copiers and fax machines with necessary supplies twice weekly; monitored delivery of subscriptions to newspapers such as Roll Call, the Hill, Washington Times, Washington Post, Legal Times and others; maintained and monitored newspaper clipping files; researched material for meetings, scheduled appointments, controlled Executive Director's schedule and performed Time and Attendance duties; provided additional assistance as needed or requested.

Ft Belvoir, Va

• Screened and routed incoming phone calls; maintained directors' calendar; coordinated travel arrangements and processed travel requests; received and maintained purchase orders for vendors; drafted letters, memos and other correspondence and, upon approval finalized same; received visitors; arranged teleconferences; scheduled and arranged meetings; compiled information for spreadsheets and input data onto spreadsheets; adjusted as necessary to meet the needs of director and staff.

Washington D.C. Metro Area

Coordinated travel arrangements; processed staff travel requests and purchase orders for both agencies; drafted letters for Home Again and Restore DC pertaining to abandoned and vacant properties, memoranda and other correspondence; received visitors for both agencies; answered and routed telephone calls; assisted withcoordinating large internal and external meetings to include site & menu selections and preparation of meeting materials; took minutes and followed up on action items; sorted and distributed mail; oversaw maintenance of office equipment; performed data entry into Word, Excel and Access; organized onsite and offsite meetings and conducted initial research through four data bases which included Office of Tax and Revenue, Department of Consumer and Regulatory Affairs, Real Estate Atlas and County Land Records; performed other duties as needed; made necessary adjustments to meet the needs of both Home Again Initiative and Restore DC.

Washington D.C. Metro Area

• Separated and batched registration forms received for various conventions; input data from forms and ensured that account was credited; made hotel reservations for registrants; printed proofing reports from data and received incoming calls requesting status of registration; assisted registrants in completing registration forms, using Data Entry as a form of entering information; drafted letters and memoranda.

Education record

Diploma

Education record

Hospitality Certification Program, July 2010