Karolina Kącka Email & Phone Number

Berlin, De

Berlin, Germany

Berlin, Berlin, Germany

Berlin Area, Germany

• Responsible for sound Project controlling and reporting• Executed Project contract change control • Managed Project progress report and Risk register• Identified, analysed, prioritized, mitigated and communicated project risks• Facilitated solving complex problems arising in contract management process• Prepared offers, purchase orders and request for quotations• Issued acceptance letters and delivery notes• Managed Project documentation and Lessons learnt repository• Responsible for Contractor and Client Invoice Management and Approval• Provided critical information to company's executives to set priorities for the company

Brussels Area, Belgium

• Multiple project coordination• Outlined project budgets and preliminary schedule• Set up deadlines and assigned relevant resources• Client reporting and insight• Coordinated vendor management process• Facilitated solving complex problems arising in contract management• Issued acceptance letters, purchase orders and delivery notes• Recorded change notices and change orders in the database• Operations management• Provided administrative support to Procurement Unit

Brussels Area, Belgium

• Successfully conceptualized over 50 international conferences, EU workshops, seminars per year • Synchronized event contract management of more than 10 frameworks per year• Established and controlled budget of 10-55.000 EUR pro event from the inception to completion• Prepared internal Kick-off meetings of all working groups• Researched and created relevant for the event and industry participants list• Assisted and secured speaker and exhibition opportunities, within budget• Coordinated delivery of conference localization products, liaised with local translators• Served as liaison between external travel agency and participants• Responded to participants inquiries and complaints regarding hotel and travel booking• Managed an online platform for Member States and external Stakeholders helping to engage communities • Developed and implemented new administrative systems, such as conference record management• Planned, implemented and evaluated the event success• Organized the office layout and maintained supplies of stationery and equipment

Brussels Area, Belgium

• Prepared business travels and scheduled meetings • Completed travel cost reimbursements• Coordinated records of vacation days, sickness, attendance and absence for 25 people• Supported Payroll and new employees on boarding process• Helped with invoices and credit card reconciliation• Managed and scheduled office equipment maintenance• Harmonized office supplies ordering and inventory records• Created purchase orders and prepared delivery notes• Organised promotional events of Polish culture for 200+ people• Initiated web content management revamp for the mission website• Edited letters and prepared speech notes• Served as the first contact in-person for visitors

Warsaw, Masovian District, Poland

• Participated in food and cosmetics in-store sampling promotions• Ensured friendly communication with potential and frequent clients• Tracked give-aways and promotional item inventory

Warsaw, Masovian District, Poland

• Assisted with Conference and Banqueting schedule planning preparation• Helped with coordination of exhibition and event-related trades, service partners, locationpartners and third-party companies• Ensured a successful event implementation through working closely with cross divisional departments• Anticipated the needs of guests, responded accordingly to guest inquiries or problems• Ensured daily liaison with hotel departments to promote effective work environment• Supported customer reservation services• Resolved customer enquiries

Master Of International Relations, International Business

Auditor, European Economic Studies, Eu Economics

Bachelor Of Tourism And Leasure Management, Hospitality Administration And Management