Assistant to the Senior Vice President of Construction and project administrative support to Department Project Managers including electronic document management and related administrative office activities to facilitate the efficient operation of the group and the overall organization.Coordinate and post all related documentation related to Construction Project Tenders via Merx including preparation of bid analysis, contract sign-off process and award correspondence.Proficient… Show more Assistant to the Senior Vice President of Construction and project administrative support to Department Project Managers including electronic document management and related administrative office activities to facilitate the efficient operation of the group and the overall organization.Coordinate and post all related documentation related to Construction Project Tenders via Merx including preparation of bid analysis, contract sign-off process and award correspondence.Proficient use of Yardi accounting program to input and manage project CO's as they are issued to maintain and track budget summaries.Prepare and produce relevant reports, presentations and supporting documentation as required by project including but not limited to: RFP's, Tender's, Supplementary Conditions, Contract documents. Show less

Provide administrative project support to the Project Management team including but not limited to: - Process, log, and expedite Submittals and shop drawings- Coordination and distribution of RFI, SI, CCO, and PO documentation to trades and field staff- Project Close-out coordination/preparation; liaise between PM and trades to ensure all close out documents are provided and stored electronically and in hard copy, as required- Assist PM with contract… Show more Provide administrative project support to the Project Management team including but not limited to: - Process, log, and expedite Submittals and shop drawings- Coordination and distribution of RFI, SI, CCO, and PO documentation to trades and field staff- Project Close-out coordination/preparation; liaise between PM and trades to ensure all close out documents are provided and stored electronically and in hard copy, as required- Assist PM with contract administration including preparation/binding, review and issuance of executed version- Document management and organization of filing system including use of SharePoint intranet portal- Work with other departments such as Estimating and Accounting regarding project related documentation and details Show less

Metrolinx Georgetown South Project (GSP), Weston TunnelPerformed traffic control and flagging activities on or near GSP construction site ensuring safety of motorists, pedestrians and construction personnel. Included daily set-up and removal of signage, barricades and other warning devices. Daily visual and radio communication with GO and CN Track Protection supervisors and Foreman to ensure safety rules and regulations were met as per GO CMO and the work zone Traffic Control Plan.… Show more Metrolinx Georgetown South Project (GSP), Weston TunnelPerformed traffic control and flagging activities on or near GSP construction site ensuring safety of motorists, pedestrians and construction personnel. Included daily set-up and removal of signage, barricades and other warning devices. Daily visual and radio communication with GO and CN Track Protection supervisors and Foreman to ensure safety rules and regulations were met as per GO CMO and the work zone Traffic Control Plan. Worked with Metrolinx Community Relations office directing both contractor and public inquiries. Show less

Supported Product Planning Manager with project administration and coordination of Corporate Planning projects preparing status and progress reports, budget tracking, and presentations. Liaised with suppliers for full life-cycle of projects to ensure overall quality assurance and standards were met as per Federal and Provincial health and safety regulations. Implemented and governed global eRoom, a secure electronic collaboration tool for employees and suppliers to share and access documents… Show more Supported Product Planning Manager with project administration and coordination of Corporate Planning projects preparing status and progress reports, budget tracking, and presentations. Liaised with suppliers for full life-cycle of projects to ensure overall quality assurance and standards were met as per Federal and Provincial health and safety regulations. Implemented and governed global eRoom, a secure electronic collaboration tool for employees and suppliers to share and access documents and details specific to their affiliated projects.Oversaw department day-to-day administrative operations: Executive level support as required; management of filing and database systems (invoices, contracts, project documentation); reconciliation of accounts including invoice and expense payments using SAP; maintenance of fleet vehicles; supervision and training of temporary staff (tracking/approving timesheets); coordination of daily mail/courier needs; scheduling of meetings including catering (internal, off-site, video-conference); control and order of office supplies and petty cash; efficient use of MS Office software (Word, Excel, Project, PowerPoint). Show less

High volume data entry and contract processing of vehicle new purchase and ownership transactions(250+/daily). Met daily time sensitive deadlines maintaining accuracy and month end requirements.Department representative and implementation team member working with IS to develop and test Privacy Act legislation into customer database to ensure legal compliance.Successful creation and launch of first technical Consumer Database Userguide (300pg.-wrote and published). Endorsed by… Show more High volume data entry and contract processing of vehicle new purchase and ownership transactions(250+/daily). Met daily time sensitive deadlines maintaining accuracy and month end requirements.Department representative and implementation team member working with IS to develop and test Privacy Act legislation into customer database to ensure legal compliance.Successful creation and launch of first technical Consumer Database Userguide (300pg.-wrote and published). Endorsed by management for use as part of department integration tool for new hire training and troubleshooting. Show less

Front line support in high volume corporate call centre fielding customer inquiries and assisting retail store issues including interaction with internal Procurement and Audit Departments regarding quality issues.

Project lead and contact working independently with auditors to reconcile outstanding vendor accounts including coordinate weekly vendor cheque print, mailout and filing of supporting documentation.

Managed intake and filing system of all vendor invoices including preparation and coordination of offsite file storage; provided supported to internal staff to resolve account issues.