Karyn Oster Email & Phone Number

Nashville, Tennessee, United States

New York

 6+ Years of experience as Administrative Assistant for executives, reporting directly to senior management. Championed one-of-a-kind mass communications system for large scale events serving 10K+ attendees. Improved info distribution amongst key parties to improve organizational coordination, and ensured live updates for conference attendees as the resident expert with social media outlets. Contribute to efficiency of executive management and events by providing personalized and timely support. Remediate complex time-sensitive issues, analyzing crucial info and efficiently managing simultaneous projects. Improved methods to market and advertise convention details through design and upkeep of promotional website and social media, improving use of a $30K budget and improving research to an additional 3K potential attendees. Point of contact among executives, employees, clients and other external partners. Streamlined organization of event schedules, proactively addressed emerging situations, and offered accurate information about a wide array of details, guaranteeing a superior customers experience. Format information for external communication via email, social media, cover letters, presentations Drove continued efficiency and successful events, improving the organization of 50+ cross-functional staff. Managed information flow in a timely and accurate manner. Expanded expertise with various software solutions in handling highly secure information, all while maintaining integrity, discretion, and impeccable attention to detail Able to excel in a fast-paced environment and work well with others while maintaining a positive atmosphere. Management of all customer service relations and communications via phone calls and emails. Successfully maintained a well organized event by executing time management skills and ability to act without guidance.

New England Region

Administrator of Social Media accounts for the New England Irish Dance Teachers Association of North America, IDTANA, CLRG. Responsible for posting updates & important information for the New England Regional Oireachtas since 2013.

Mid-Atlantic Region

Administrator of Social Media accounts for the Mid-Atlantic Irish Dance Teachers Association of North America, IDTANA, CLRG. Responsible for posting updated & important information for the Mid-Atlantic Regional Oireachtas since 2013.

New York

Administrator of Social Media accounts for the North America Irish Dance Championships, IDTANA, CLRG.2014 Montreal, Canada2015 Providence, Rhode Island, USA2016 Orlando, Florida, USA2017 New Orleans, Louisiana, USA2018 Orlando, Florida, USA

Franklin, Tennessee, United States

 Supported and assisted the CEO; ensured the productivity of the CEO by organizing, prioritizing, and summarizing emails, meeting requests, meeting materials and conflicts as appropriate; managed correspondence, updated schedule & calendar, created documents from hand-written notes, asserted initiative actions to maintain efficiency and organization.  Executive Assistant to three Life Insurance Sales Agents. Assisted with scheduling appointments, creating client files, collecting and submitting information for Insurance policy applications, customer service, tracking progress of over 200+ cases simultaneously, communicate with insurance underwriters and provide all necessary client information needed, HIPA certified. Planned, directed, and coordinated administrative services, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.  Provided high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.  Trained and supervised clerical staff.  Assisted with updating data collection, client information, meeting notes, case files, medical records, and information requested from Insurance Underwriters. Submitted Issue documents, Payments documents, and obtained client signatures. Responsible for Human Resource tasks such as recruiting, interviewing, employee enrollment, maintaining corporate health care account, state license applications for active insurance agents. Keeping track of financial expenses, payroll, receipts, petty cash, tax forms and commission statements.

Franklin, Tn

Executive Assistant to CEO / Office Manager *Lay-off due to company downsize because of Covid-19 pandemic Support and assistance to the CEO of a $15M corporation; ensured the productivity of the CEO by organizing, prioritizing and summarizing emails, meeting requests, meeting materials and conflicts as appropriate; managing correspondence, updating schedule & calendar, creating documents from hand-written notes, asserting initiative actions to maintain efficiency and organization. Managed multiple complex calendars; coordinated all personnel and corporate meetings and appointments, arranged domestic and international travel and hotel accommodations, scheduled and organized board/management/staff meetings and other group events, including conference calls and special events for top executives. Reserved conference rooms, A/V equipment and arranged for catering. Attended board/management/staff and other critical meetings as requested for keeping a record of proceedings/minutes. Created, edited and proofread materials for meetings, including agendas and presentations materials. Remediated complex time-sensitive issues, analyzing crucial info and efficiently managing simultaneous projects. Design and upkeep of promotional website and social media accounts. Expanded expertise with various software solutions in handling highly secure information, all while maintaining integrity, discretion, and impeccable attention to detail Able to step in where needed and assist other Executive Officers with projects and tasks; shipment of important documents and large mailings, power point presentations, maintaining stock of office supplies, ordering supplies for multiple locations across the country, setting up conference calls and zoom meetings. Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination. Processed travel expenses and reimbursements.

New York

▪ Led all aspects of human resources and talent acquisition in addition to driving superior customer service. ▪ Oversaw budgets and forecasts while constantly seeking ways to reduce costs. ▪ Administered accounting and financial management, using new processes to eliminate related errors. ▪ Built comprehensive master schedule of all key department tasks, activities, and deadlines, demonstrating organization and planning abilities; earned a reputation for diligence and dedication. ▪ Managed multiple complex calendars, as well as coordinating domestic and international travel and hotel accommodations; implemented scheduling procedures that virtually eliminated related issues. ▪ Overhauled inventory management and event planning strategies to achieve attendance goals against significant logistical complexities, resolving intricate problems using ingenuity and excellent business knowledge. ▪ Generated a wide array of marketing collateral such as program booklets for annual performances. ▪ Attained strong partnerships with local establishments that improved attendance by 70% ▪ Spearheaded creative and promotional projects that consistently rose above lofty goals. ▪ Exceeded expectations as liaison between client and facility by booking entertainment and producing stage performances, including creating new avenues to convey time-sensitive information amongst parties. ▪ Sought as a decisive leader and supportive mentor in teaching Irish dance to 200+ students weekly. ▪ Developed a custom-tailored curriculum for dance and music education programs, and improved knowledgebase surrounding instructional techniques and various learning platforms.

Bachelor Of Arts (B.A.), Music Performance, General

Education record