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Room Reservation Coordinator: manage room requests made through online system (VEMS); manage user profiles and access, assist new users with questions, input requests made by non-users, assist caterers and furniture movers with multi-event coordination, manage database upgrades and troubleshoot upgrade related issues for virtual and client users. Special Events Coordinator: coordinate facility related logistics for all VIP events. Contract Liaison: under the direction of the Administrator, FSM Deans’ Administration, manages relationships with the following Northwestern University Departments: Facilities Management, including Housekeeping and Carpenter Shop; University Services, including University Parking and Moving Services; University Police; Sodexo Catering. Staff Relations Committee Chair: prepare agendas and chair meetings; supervise event coordinators and assist where needed at event; recruit new members; engage current members in current and new activities.

Executive Assistant: schedule meetings, create agendas, prepare materials and transcribe minutes; coordinate travel arrangements for domestic and foreign travel; create and prepare letters for Vice Dean’s signature. Graduation Speaker Coordinator: coordinate hotel and travel arrangements, arrange for meetings and dinners, process honorariums and reimbursements; coordinate graduation day logistics for the Dean, speaker and four senior level administrators. Honor Society Dinner Coordinator: plan annual Alpha Omega Alpha Medical Honor Society Dinner; plan selection committee meeting; assist with announcement of winners; coordinate contract with hotel for dinner, space, and A/V setup; design, proof and order programs; manage rsvp list of 30+ inductees, their guests and 700+ invited faculty members; manage all accounts payables and receivables related to event.Room Reservation Coordinator: manage room requests made through online system (VEMS); manage user profiles and access, assist new users with questions, input requests made by non-users, assist caterers and furniture movers with multi-event coordination.Staff Relations Committee Chair: prepare agendas and chair monthly meetings; supervise event coordinators and assist where needed at event; recruit new members; engage current members in current and new activities.Budget Administrator: monitor budgets for six departments, approve expense reports, bill payments and supply order submissions; assist with budget submission and year end processes.

Executive Assistant: schedule meetings, create agendas, prepare materials and transcribe minutes; coordinate travel arrangements for domestic and foreign travel; create and prepare letters for Vice Dean’s signature.Room Reservation Coordinator: manage room requests made through online system (VEMS), input requests made by non-users.Staff Relations Committee Secretary: prepare agendas and take minutes at meetings.

Registrar: on a quarterly basis registered 200+ students and audited 30-60 student transcripts for completion of degree requirements; maintained student database in Access; maintained student physical files and graduation information according to federal regulations; collaborated with other departments and faculty to improve the student experience.Counselor: Helped 200+ students navigate the Medill curriculum and registration policies through group and individual meetings; assisted current students with the transition to the new curriculum.Convocation Coordinator: Prepared for and assisted in two graduations per year; ensured students were eligible for graduation; provided data for graduation program and ensured programs were proofed, printed and delivered on time; ensured diplomas were ordered, proofed, printed, delivered and sorted for distribution at ceremony; assisted students and faculty with logistics at ceremony.Room Coordinator: Created and maintained room assignments for all courses in Medill's three degree programs; maintained calendars for 12+ meeting rooms; worked with University Registrar’s Office to ensure room assignments were included in online and printed course catalogues; assisted students, faculty, staff and external groups with room reservations and meeting coordination, training and setup.

Office Assistant: scheduled meetings, created agendas, prepared materials and transcribed minutes; coordinated travel arrangements for domestic and foreign travel for Dean and Senior Associate Dean; created and prepared letters and memos; maintained faculty and alumni listservs, Alumni database, Dean’s Conference Room calendar; monitored and ordered office supplies; updated and distributed the Faculty/Staff Directory in Access; hired, trained and supervised work-study students. Special Events Coordinator: Coordinated and ran several events each year – quarterly Crain Lecture Series, semi-annual Board of Advisors Meetings, and annual Hall of Achievement Ceremony. Contacted possible lecturers for Crain Lecture Series, coordinated Board of Advisors’ schedules, contacted Hall of Achievement inductees; arranged all travel and accommodations for each event; arranged for meetings and dinners for VIPs; created agendas and meeting materials; processed honorariums and reimbursements; coordinated logistics on day of each event; assisted with logistics and pre-event set-up for annual Alumni Homecoming event.

Summer/Winter Staff Assistant: Provided administrative assistance to 15 Human Resource Professionals; coordinated meeting; created meeting materials; answered general inquires from main HR phone line and e-mail box; pre-reviewed and sorted resumes; drafted correspondence as directed; trained and supervised interns in workplace conduct and receptionist duties. Permanent Staff Assistant: Conducted reference checks and education verifications, conducted telephone screens of non-exempt employment candidates; monitored and ordered supplies and balanced general ledger in relation to supply management; assisted with the office conversion to PeopleSoft; conducted research of benefit outsourcing vendors for transit programs, FMLA and COBRA, made recommendations and assisted in the selection of the appropriate vendor; trained and supervised new temporary staff in workplace conduct and receptionist duties.