Kate Fail Email & Phone Number

Los Angeles, California, United States

Junior Producer• Supporting production workflow steps, and assisting Producers on more complex project work. Partnering cross functionally on projects with departments including Strategy, Creative, Account, Project Management (PM), Media, Art Studio, Multimedia, Technology and Ad Ops teams.• Working collaboratively with Producers on multiple projects to manage project schedules, financial information, project deliverables and key in internal stakeholders.Production Coordinator• Oversee all Off boarding and Onboarding for new hires, terminations and transfers, including managing new hire documents and facilitating weekly meetings with cross functional internal teams to ensure a smooth transition and timely delivery of all equipment.• Manage cost control procedures, including expense, invoice, and purchase order management, to ensure timely payment of company software and director purchases.• Facilitate communication and problem solving between multiple departments (Human Resources, IT, Cost Control, Creative and Production) to improve efficiency and streamline processes.• Serve as site administrator for Smartsheet, JIRA, Confluence, Google Suites and Slack, reducing employee accounts by more than 10% resulting in reducing company spend.• Lead large-scale company wide digital clean up projects as requested by the CEO and Leadership. Manage the digital and print advertisements archiving project for company preservation.• Managed corporate expenses through the corporate expense tool (Concur). This included submitting expense reports, handling any change requests, and updating internal job codes through fiscal year changeovers.

Remote

• Assessed and reshaped the existing travel program through an RFP sourcing project. Worked with the CCO to revise and implement the Global Travel & Expense Policy. This included keeping the CCO and Head of Physical Production abreast of suggested changes and requested exemptions as the needs arose.• Provided high touch concierge level service to C Suite employees, which included leisure travel, private air, upgrades, last minute changes, and reconfirmation of accommodations with assistants prior to travel.• Maintained a current database of global travel advisories and restrictions. Advised executives, production staff and travelers of international travel requirements such as visas, passports, documentation, and immunizations. • Coordinated all Domestic and International travel bookings, changes and itineraries for all employees and pre/post production cast and crew which could include air, hotel, ground transportation, greeter services, ferries, and rail. • Negotiated cost effective global contracts with airlines, travel agencies, hotels, car rental companies, private air charters and car services for both Corporate and Productions to ensure the best availability of products at the lowest possible rates.• Maintained business relationships with preferred travel suppliers through ongoing vendor check-ins and a company focused onboarding program to ensure best-in-class service and competitive pricing.• Delivered timely reporting and analysis to the CCO, Head of Physical Production and Finance team for all Production expense budget needs.

Greater Los Angeles Area

• Coordinated air, hotel and ground transportation for all daily talk show guests. Communicate updated travel arrangements based on shifting production schedules and requirements. • Exercised extreme discretion, judgment and confidence when responding to all talent and representative needs and requests.• Liaised with a core team to streamline weekly Production operations of the setup and breakdown of all Talent dressing rooms.• Updated studio database with travel details, talent notes, and daily Production details.

Greater Los Angeles Area

• Researched necessary routing, cost and availability of different carriers to select the most favorable route and carrier for over 55 cast and crewmembers.• Sourced, negotiated, contracted and managed over 275 hotel rooms through room-blocks for Production cast and crew across 5 states at multiple hotels.• Delivered timely cost reporting to the Producers and Finance team for all Production expense budget needs. Raised and revised POs and submitted travel reimbursement requests for cast and crew to the finance team while meeting all budget deadlines.

Los Angeles, Ca

• Coordinated travel for all crewmembers to remote Alaska including moving large volumes of film equipment. • Collaborated with Executives, Producers, and Production Managers to meet the needs of the Production including maintaining the Production calendar, scheduling Production meetings and revising daily call sheets. • Ordered Production office supplies and resourced Location supplies for crew to purchase upon arrival to Alaska.• Used spreadsheets to create asset lists and Production trackers to manage all production and post materials.• Distributed and collected all crew start and weekly payroll paperwork. Liaised directly with Production vendors to collect necessary Insurance Certificates and handle POs for vendor payments.

United States

• Oversaw day-to-day operations of the travel program, including cross-functional collaboration with multiple departments including Talent, Security, Events, and Production by providing each necessary employee with travel itineraries and tracking grids.• Negotiated cost effective global contracts with airlines, travel agencies, hotels, car rental companies, private air charters and car services for both Corporate and Productions to ensure the best availability of products at the lowest possible rates.• Using extreme discretion, provided high touch concierge level service to all Talent, which included private and commercial travel, hotel, ground transportation, greeter services, and rail, and continually re-confirming accommodations prior to travel.• Negotiated, contracted and managed room-blocks for Global Publicity events including event space when necessary. Sourced, negotiated and contracted Global private charters and helicopters through multiple vendors for Global publicity tours including coordinating 3 private charters touring 5 countries simultaneously. • Designed and implemented a vehicle tracking program with the contracted car service vendor to track large volumes of cars for events with the ability to locate talent in individual vehicles through use of technology and vehicle placards.