Kate Hamilton Email & Phone Number

Brisbane, Australia

• Liaise with internal and external stakeholders across multiple time zones• Take a gatekeeper role to proactively manage Managers’ time• Make logistical arrangements for meetings, including room bookings, AV support & catering • Circulate material for the meeting in advance, noting apologies and making provisions • Advanced use of Word, Powerpoint, Excel and Lync• Manage multiple diaries effectively, set up external meetings and prioritise• Organise complicated and multi-destination travel for Directors and Finance team• Liaise with Manager/invitees to schedule events in diaries. • Organise off-site meetings and away-days and ascertaining the budget for each event• Organising monthly HSSE toolbox sessions for various business units

Brisbane, Australia

• Preparing and/or editing briefing material or correspondence as required;• Ensuring quality control of work (attention to detail);• Providing support and advice to staff in accurate preparation of a range of documents; and• Maintaining confidentiality on a range of sensitive documents/information• Prepare for meetings, conferences, industry forums for Director and staff• Booking conference rooms and organise catering• Attend to airline/accommodation/car hire bookings for the Branch• Procurement of stationery requirements for Branch

Brisbane, Australia

• Assist with research, analysis and compilation of risk insurance recommendations• Administration and follow-up of risk insurance applications and work-in-progress• Build and maintain an excellent working relationship with suppliers • Manage and continuously improve the Business Unit’s procedures • Manage client database and client files, both hard copy and electronic• Assist with development of promotional/marketing material for potential client presentations• To assist, organise, and co-ordinate activities and diary management • To assist with the achievement of business unit revenue and operational goals • To ensure business efficiency and effectiveness in all activities conducted by the business unit.

Windsor

• Diary management of four Directors• Travel arrangements of both domestic and international travel for Directors and employees• Office Management• Managing internal and external correspondence, mail and phone calls• Supervision of administration staff• Debtors• Preparation of tenders and proposal• Co-ordination of meetings• Organising client/staff meetings• Implementing office procedures and processes• Variety of adhoc administration• Credit card reconcilliation• Scheduling of training courses throughout Australia and New Zealand• Organising all travel arrangements for facilitators• Handling all enquiries and registrations for training courses• Selection of suitable venues for training Australia wide• Identifying and converting potential business opportunities• Establishing and maintaining a regional client base• Managing direct marketing activities including phone, mail-outs, and face to face activities• Working to an advertising budget, design adverts, flyers and training course guides • Maintaining an up-to-date website