Kate Huggins Email & Phone Number

Brookshire, Texas, United States

Katy, Texas, United States

Katy. Texas

Houston, Texas Area

-Review and compose resumes to ensure format styles and professional experiences are in alignment with company requirements in order to send to potential clients. -Create and maintain the resume database of all incoming resumes categorizing personnel by experience, education, history, skills, geographic locations, and certifications.-Assist project managers and engineers as needed with administrative duties. -Support the business development managers as needed including drafting, reviewing, and submitting monthly email campaigns listing available personnel and specialists to potential clients. Maintain client recipient lists; add and remove clients as needed. -Assist business development manager with proposal documents to major oil and gas providers.-Evaluate and book travel arrangements including flights, hotels, and car rentals. Ensure passports and travel documents are up to date.-Personnel search for new client requests ensuring requirements and qualifications are met.-Instruct applicants on how to submit resumes to RCI.-Create Available Personnel Adobe bookmark reference file for clients to prepare for client submission.-Various duties as requested.-Monitor front office doors to ensure safe entrance of employees and visitors.

Houston

Develop test scenarios and support procurement systems manager and team for new Oracle system upgrade. Ensure all functionality and company requirements are met during the transition phase. Train, support, and register all current suppliers to utilize the Oracle portal for submitting invoices, viewing Purchase Orders, viewing payment status, and utilizing the portal to it's full capacity. Conduct weekly webex training sessions on how to navigate and utilize the portal as well as explain how the upgrade will impact and benefit the suppliers. Answer and assist suppliers and colleagues in the event complications or difficulties with Oracle may arise. Provide daily support and offer solutions in a timely manner.

Houston, Texas Area

Responsible for the effective execution of procurement activities throughout the entire purchase-to-pay cycle. This includes following a refined procurement plan which implements project procurement strategies and are in line with project objectives, budget, schedule, quality, and cost. Preparing and launching open and closed invitation to bids while interfacing with suppliers and negotiating prices fairly. Prepare and issue purchase orders upon final technical and commercial evaluations including the terms and conditions previously accepted. Ensured the full procure to pay process was followed from beginning RFQ to end with payment of supplier invoices upon review and confirmations of receipt of goods and/or services. Main focus was procurement of instrumentation and specialty items for a large Polyethylene Plant in South Texas. Worked closely with the fabrication shop to ensure timely delivery of all valves as needed per weekly isometrics and the ongoing requirements of the project. Evaluated technical and commercial bid tabs ensuring evaluations were in line with project specifications and budgetary requirements.

Houston

• Provide administrative, analytical, and procurement support to project teams and project manager. This includes data entry into Oracle for financial reporting purposes, cost control information, and facilitating supplier payments. Also support and maintain audit ready PO files, review invoice accuracy and validity, and continuous support function for the buyer and senior buyer on the project. Also attend weekly project team meetings in order to stay up to date on the current and future project needs. Continuously display awareness of HSE on a daily basis as well as attend catch the beat sessions.

Houston

• Reviewed requisitions of goods and/or services submitted by internal customers. Submitted RFQs to minimum of three vendors when required to compare prices in order to maximize cost savings.• Ensured delegation of authority was followed and proper coding reviews took place prior to PO award. Entered PO into the system ensuring Terms and Conditions were current, noting delivery and payment terms, and final review of PO before release. Submitted finalized Purchase Order to vendor and confirmed receipt.• Maximized P-Card utilization when applicable in order to drive cost savings. Reconciled all credit card charges by entering correct coding into the system to ensure all charges are allocated to the proper budget. Reported monthly charges to P-Card administrator.• Verified and reviewed PO's to ensure products were received and that the receiving department was being notified in a timely manner. Ensured electronic receipts were taking place within the same month of the order.• Accounted for inventory items prior to placing order. Continuously identified cost savings where applicable and attained best price at all times. Assisted with cost analysis to determine if leasing or purchasing was the best option.• Maintained relationships with vendors in order to be knowledgeable of most current product and prices.• Ensured FCPA and SOX compliances were continuously met.• Participated in the On-Call rotation schedule accepting after-hour orders and issuing emergency POs when needed.• Attended monthly HSE / Fire Warden meetings to ensure proper procedures were followed in the event of fire or health related incidents/accidents. Ensured BBSI cards were submitted when needed and that safety was being practiced at all times.

Houston

• Provided direct administrative support to Vice President of Diving, SCM, and HSE while supporting all departmental administrative needs.• Maintained American Express account information; reallocated costs regularly. • Created service requests for new and/or current employees. • Issued daily Dive Estimating Reports. • Controlled office supply inventory. • Facilitated weekly HSE meetings.

Houston

• Assisted Senior Project Director administratively during construction of the G1200 and G1201 Pipe Lay Vessels, completed expense reports including currency conversions, recorded minutes of meetings for weekly steering committee with Vice Presidents and President, and promptly distributed reports to the team.• Created Global 1200/1201 library which included alphabetized list of all vendor maintenance and operation manuals. Created a vendor document register to ensure inventory of the manuals was in organized and up to date. • Maintained electronic file of project documents and E-mails. Assisted Document Control Department with incoming and outgoing letters and completed transmittals as needed.

Houston

• Electronically received goods and/or services into the system supporting 3 way match process. • Resolved problem invoices and researched invoice history and purchasing files as required. Expedite orders daily, reviewed/investigated monthly accrual reports, reviewed and followed up with unmatched receipts to determine the cause, performed special Supply Chain Management projects as required.• Ensured compliance to SOX along with corporate policies, QMS, and standard receiving and accounting practices. Tutored others in understanding policies and procedures of receiving.• Maintained vendor contact data base.